How to Write an Acceptance Letter: 11 Templates

A formal letter stating your agreement to accept the job offer is known as a job acceptance letter and is written to the employer.

Unless otherwise specified, this letter generally signifies your acceptance of all the terms and conditions, including the start date, the number of hours worked, and the payment.

Before accepting the employment offer, it’s vital to consider a few things. We will also offer a template and a sample employment acceptance letter for your convenience.

What is an Acceptance Letter

You will get an offer letter explaining the terms and circumstances of your employment after passing the Company’s selection process.

This letter will include your job title, pay, start date, contract details, and other pertinent information.

Before sending the job acceptance letter, it is crucial to consider the offer carefully. Instead of accepting a verbal offer over the phone, acquiring an official written offer is better. This will present you with the chance to analyze the specifics thoroughly and, if required, negotiate the conditions.

What to Include in Acceptance Letter

Include the Date

In your acceptance letter, always mention the Date, either before or after your name and address. Set the Date to appear in the letter’s upper-right corner.

Add your name and address.

Include the recipient’s name and address as well as your full name and address. This will guarantee that the employer can reach you without difficulty.

Include a precise topic line.

Use a clear subject line stating you accept the job offer if you are sending a new email. Keep the previous subject line if you are responding to an email thread that has already been sent.

Add a greeting

When addressing the receiver, use a formal salutation like “Dear Sir/Madam” or “Mr./Ms.” followed by their name.

Include a subject line.

Include a subject line that makes it clear you are responding to accept the offer. Your name can be followed by anything like “Accepting the job offer.” You must use the same subject line when replying to an email if you are accepting an offer.

How to write an acceptance letter (Tips)

A job acceptance letter serves as a record for future use as well as a way to guarantee that you have a better first day at your new position. Here are a few crucial ideas to bear in mind when you draft the acceptance letter.

Examine the letter of offer.

It’s crucial to take into account a number of significant factors while writing a job acceptance letter.

To fully comprehend the terms and circumstances of the position, such as the start date, pay, and working hours, carefully read the offer letter. Never be afraid to clarify anything with the recruiter if you have any queries.

Convey your thanks

Describe your thankfulness for the chance and for being chosen for the position.

Agree to the employment conditions.

List any significant details, like the start date or salary, that you accept in a formal statement that you accept the job offer.

Approving the employment offer letter

The acceptance letter should be signed and ended with a formal salutation, such as “Yours sincerely.” Don’t forget to provide your name as well.

Check your letter for errors

Before sending a letter, make sure it is proofread for grammatical and language errors. Write in a formal tone and use a straightforward typeface.

Meet the Due Date

To make a good impression on the Company, deliver the acceptance letter by the deadline. To make sure they received the letter, follow up with them.

Template: 1

Acceptance Letter With Examples

Here are a few examples of job acceptance letters:

Sub: Acceptance of Job Offer

Dear [Employer’s Name],

I want to express my appreciation for the job offer for the position of {Title} at {Company’s name}. I am very happy to accept the offer and am looking forward to starting work on {Date}.

We had previously discussed the details of my employment, and I understand that my annual salary will be {salary}, and I will receive health and insurance benefits for myself and my family starting from the second month.

Please let me know if there are any outstanding documents or information that I need to provide before my start date. I want to make sure that I complete all the necessary formalities ahead of time to ensure a smooth transition into the Company.

Thank you again for offering me this fantastic opportunity. I am thrilled to be part of your team and am eager to contribute my skills and abilities to help the Company succeed.

Yours Sincerely,

{Your signature}

Template: 2

Job Offer Acceptance Letter

Sub: Job Offer Acceptance Letter

Dear Mr/Ms {Recipient’s Name},

I want to convey my thanks for the chance you have given me to hold the post with the {Title}. I’m excited to work for {Company name}, and I’m sending you this email to accept the employment offer in writing.

It is a dream come true for me to work for your prestigious organization, and as a committed employee working for corporate goals, I promise to give every assignment my all.

Although I am happy with my salary of {Amount} per year, I need more information about other perks like insurance and medical services. I humbly ask for information on them as a result.

I have no concerns with your Company’s other rules and regulations. I’m excited about our meeting on Monday and have already mailed all the required paperwork. I believe I have finished all the necessary papers, but if there are any more, do let me know.

Please do not hesitate to get in touch with me at {Email} or my phone number {xxxx-xxxxxx}.

Sincerely,

{Your Name}

Template: 3

Job Offer Acceptance Letter

Sub: Job Offer Acceptance

Dear Mr/Ms {Recipient’s Name},

This letter serves as an official acceptance of the post of {Title} with {Company’s name}, which you offered to me after our today’s Skype conversation.

I want to check the important details with you before I start my new work. According to the contract, my job will start on the {designated Date} at 10 am. Six days a week, with alternate Saturdays off, will be the office hours.

I have been advised that I am entitled to 15 days of annual leave, excluding sick leave, under the annual leave policy of your organization. During the first six months of the probationary period, no leave will be granted.

I must put in a minimum of 8.5 hours each day, and my remuneration will be {Amount} { X in hand}, plus additional compensation for working overtime. After joining, I will also be qualified for benefits under the vision, dental, and health insurance plans.

I am excited to start working for your firm and look forward to developing both personally and professionally. Please send me an email confirming the terms and conditions stated in this letter. Please don’t hesitate to get in touch with me via phone, email, or at {xxxx-xxxxxx}, which is my alternate number.

Sincerely,

{Your signature}

Letter Template: 4

Job Acceptance Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Job acceptance letter sample.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I want to express my gratitude for the employment offer from (Mention the name) that you extended to me. I’m overjoyed to have the opportunity to work for [Company name]. Please use this email as my official letter of acceptance. It is a dream come true for me to work for a reputable organization like yours. I pledge to do my absolute best in any assignment I am given and, as an honest worker, work toward the company’s aims and objectives.

I agree with all of your company’s other rules and regulations. I’m looking forward to seeing you on (Mention the day). I feel that no documentation is still pending from my end because I have already mailed all the required documents.

In accordance with your company’s annual leave policy, I am eligible for (Mention the numbers) leaves per year, excluding sick time. The first (Mention the numbers) months of the probation term are without leaves.

Every day, I would have to put in at least (Mention the numbers) hours of work.

Please feel free to contact me at [ Mention the email protected] or [Mention the phone number].

Sincerely,

[Mention the name of the sender]

[Mention the phone number]

[Signature]

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Letter Template: 5

Job Acceptance Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Job acceptance letter sample.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I have received your offer letter with the date [ Mention the offer letter date] and reference number [ Mention the offer letter reference number]. I appreciate you providing me the chance to work for your prestigious company.

The position of [ Mention the job title] with [Mention the name of the company] is hereby formally accepted by me. I also accept the given yearly [Mention the name]of Rs. [ Mention the amount of money], as specified in the offer letter and agreed during the human resource round.

I will arrive at work on [Mention the start date] in accordance with the terms of the offer letter. I am eager to begin in this new role and am looking forward to getting to know the group. Please get in touch with me if you require any other details. For your convenience, I have listed my email address and mobile number at the top.

On the [Mention the numbers] th of this month, I’m excited to start working for your organization and getting to know the staff. If there are any further formalities I need to finish before the joining date, please let me know. Please get in touch with me if you need any other information. My cell number is [ Mention the phone number], and my email address is [Mention the email id].

Once again, I appreciate your confidence in me in this role. I’ll give it my all to help the team succeed.

my sincere thanks

[Mention the name of the sender]

[Mention the phone number]

[Signature]

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Letter Template: 6

Job Acceptance Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Job acceptance letter sample.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I appreciate you considering me for the (Mention the job position) at (Mention the company name). I hereby officially accept the job position offered and the work conditions detailed in the offer letter. I am aware that my starting pay will be Rs. (Mention the amount of money)and that my (Mention the name) will be Rs. ( Mention the amount of money) each year.

According to the offer letter, I will begin working on (Mention the d/m/y), and I won’t be eligible for leaves until I’ve worked for three months. In this regard, I would like to make it clear that while I can begin working on (Mention the d/m), I will need to take a week off in order to travel to my hometown to attend my brother’s wedding (Mention the d/m). Or, if you’d like, I can start working on( Mention the d/m/y).

On the (Mention the date) th of this month, I’m excited to start working for your organization and getting to know the staff. If there are any further formalities I need to finish before the joining date, please let me know. Please get in touch with me if you need any other information. My cell number is (Mention the phone number), and my email address is (Mention the email id).

Again, I want to thank you for this wonderful chance. I am confident that I can benefit your business.

my sincere thanks

[Mention the name of the sender]

[Mention the phone number]

[Signature]

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Letter Template: 7

Job Acceptance Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Job acceptance letter sample.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m excited to accept a job offer from your company(Mention the company name), for the ( Mention the job position). I’ve been eager to work for your prestigious organization for a while.

According to the offer letter, I will begin working on (Mention date/month/year), and I won’t be eligible for leaves until I’ve worked for three months. In this regard, I would like to make it clear that while I can begin working on (Mention the date), I will need to take a week off in order to travel to my hometown to attend my brother’s wedding on (Mention the date/month). Or, if you’d like, I can start working on (Mention the date/month/year).

As previously agreed, my starting pay will be [Mention the agreed starting salary], increasing to [Increased compensation] after a successful three-month probationary term. After my probation, I’ll get [days] of paid vacation time and private health insurance.

I hereby formally accept all further work conditions set forth in the offer agreement. I’ll give you a call tomorrow to schedule a meeting to go over my starting date and leave eligibility.

I want to express my sincere gratitude for sending me this wonderful offer. I’m looking forward to seeing you and starting work as soon as possible. If you need any additional information, please get in touch with me via phone at (Mention the phone number)or email at (Mention the email id).

my sincere thanks

[Mention the name of the sender]

[Mention the phone number]

[Signature]

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Template: 8

Accepting the Job Offer Letter

Sub: Accepting the Job Offer

Dear Mr/Ms {Recipient’s Name},

I am grateful to you for offering me the position of {Title} with {Company} in your email dated {Date}. I feel honored to be given this opportunity, and I am excited to accept this position.

According to our discussion, I understand that I will be paid an hourly wage of {Amount}, and my workweek will consist of a maximum of 40 hours, from Monday through Friday. I will be working flexible hours from 10 am to 7 pm.

I would also like to confirm the benefits package that I will receive, which includes {List of benefits}. Please let me know if there are any other policies that I need to be aware of.

I am looking forward to joining {Company} on {Joining date}. However, I would like to request prior permission to attend my brother’s wedding, which will take place two months after my joining date.

Thank you once again for giving me this fantastic opportunity. I am confident that I will be a great fit for your Company and will be able to make a positive contribution to it.

Yours Sincerely,

{Your Name}

Template: 9

Sub: Acceptance of job offer

Dear Mr/Ms {Recipient’s Name},

I am grateful for the opportunity to speak with you on the phone yesterday, {Mr/Ms. Employer}. It is an honor for me to accept the position of {Title} with {Company’s name}. This is a company that I have been eager to work with for a long time, and I am thrilled to finally have the chance to do so.

I understand that my initial salary will be {Salary Amount}, which will be subject to review and potential increases after quarterly appraisals. During the week, I will work flexibly one day, as previously discussed during my interview.

My official start date is {Date}, and I will be on a three-month probationary period following that. If possible, I would appreciate the opportunity to come into the office and meet with the team before that time. I would be grateful if you could arrange this and provide me with a suitable date.

I am deeply grateful for the opportunity you have provided me with and for your belief in my abilities. Thank you again for everything.

Yours Sincerely,

{Your signature}

Key takeaways

An employment offer’s terms and conditions should be carefully reviewed, and getting a written copy of the offer is a good idea. It is crucial to proofread the message before sending it when accepting an offer. The acceptance letter or email should contain a clear, succinct subject line.

Letter Template: 10

[Insert or write the address of the sender]

[Insert or write date]

[Insert or write the name of the recipient]

[Insert or write designation of the recipient]

[Insert or write the name of the company]

[Insert or write address of the company]

Sub: Acceptance of the job of Architect.

Dear Sir/Madam,

It is really a great surprise and, of course, a matter of happiness and a moment of pride for me to get the offer to work as an Architect in [Insert or write the company name]. I have been allotted the time to work from [Insert or write the duty time] up to [Insert or write the end of duty time].

I will definitely work as per the quality standards of [Insert or write the company name] and contribute to the team and enhance the brand value. I am grateful for the opportunity given to me. I am writing this letter to confirm my acceptance of the vacant post of Architect.

In my entire career as an Architect, I have been successfully delivering award-winning performances. I have been working in this field for more than [Insert or write the number of years] years. I had started my career as an Intern Architect, and I was guided by my seniors in the initial stage of my career.

Now, I am able to perform with minimal supervision and have also been mentoring new interns. I have successfully written on lifecycle assessments, prepared energy models, and carbon accounting. I have been able to do several projects based on residential and commercial areas.

As per your project requirements, I will exceed your expectations in finishing the tasks before the deadlines related to residential and commercial sections or a mix of both projects.

I will check the drawings and send my own clarification sketches so that it will help the construction managers to deliver the best results in construction work. I am also an expert in spotting compliance issues. With my mitigation and negotiation techniques, I will try to maintain the construction projects within the budget.

I will make sure that it does not put a burden on the company’s earnings. As an advisor, I would provide guidelines to the clients related to design quality, construction completion period, and costs.

I am sure that my performance as an architect will put [Insert or write the company name] on greater heights.

I am thankful for the opportunity given to me to work as an Architect in [Insert or write the company name]. Kindly do let me know the necessary formalities for joining on [Insert or write the joining date].

Thanking you,

[Your signature]

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Letter Template: 11

[Insert or write the address of the sender]

[Insert or write the date]

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

[Insert or write the name of the company]

[Insert or write the address of the company]

Sub:- Acceptance of the job position of an Architect

Dear sir/madam,

With due respect here, I would like to confirm my acceptance of the job position of architect in your leading company with great pleasure.

I would like to assure you that I will provide an effective service with my skills and experiences. It was an amazing moment for me to join such a company in an architect position.

And I want to assure you that while taking this position, I will always be ready to provide proper and effective work in the following aspects,

Create proper designs and highly detailed drawings both by hand and with specialist computer-aided (CAD) design applications.
Arrange meetings with the clients and determine their needs and requirements.
Make a proper development in the project proposal and present them in a proper way.
Adjusting designs and plans to fulfill clients’ demands and needs.
Share projects and work with the project teams quickly and collaborate with other construction professionals.

I also want to inform you that I will join this position as per the Insert or write the date of the appointment letter and before joining, I will complete all of the Insert or write procedures. And I agree to work with the company’s terms and conditions.

Also ready to work with the Insert or write salary and company’s working days and working principles.

Again thank you for offering me such a position in your reputed company and ensuring you give an effective and quality performance for the company’s proper growth.

Thanking you,

Signature

[ Full name ]

Date:-

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How to Write an Acceptance Letter: 11 Templates

What is an Acceptance Letter

What to Include in Acceptance Letter

How to write an acceptance letter (Tips)

Acceptance Letter With Examples

Job Offer Acceptance Letter

Job Offer Acceptance Letter

Job Acceptance Letter

Job Acceptance Letter

Job Acceptance Letter

Job Acceptance Letter

Accepting the Job Offer Letter

All Types of Acceptance Letters

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