Transfer of Ownership Authorization Letter: 6 Templates

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A transfer of ownership letter is an important element of corporate communication. When you write a letter to make this information available, it is important to keep a few pointers in mind. 📨

Following are some tips that will help you express the ownership in a short, actionable, and concise way that will help this transfer go smoothly. ✍️

What to Write in a Transfer of Ownership Authorization Letter 

Now that we know why we write this letter, here are some introductory tips that will get you started on what will help make it crisp. 

  • Crisp and concise. Clarity is important in an informational letter like this, and thus detail should be kept at a minimum. 📝
  • Attaching all requirements and contact information. It is important to include these in your letter as it is a formal communication. 👍
  • Expressing your thanks. Thank the reader for their time and consideration spent in reading the letter. ➕
  • Terms and conditions should be included in the letter to outline any legal obligations. 🤝
  • Format and outline are another important part of this letter as it is a formal communication towards change in authority ✒️

How to Write a Transfer of Ownership Authorization Letter 

Following are some more focus points that will help you write a crisp, clear, and concise letter that communicates a transfer of ownership in the most actionable format. ➕

Opening paragraph

Start with context from the opening paragraph of the letter. Inform the reader that you are writing to them to communicate a transfer of ownership that has been authorized and why it is being done. Also, mention that you are the signatory on the proceeding. 

Concise details

Clarity and concise detailing are imperative in this letter. It is important that this letter is not heavily detailed but that the important details are not missed out on as well. Provide actionable information. 

Purpose of the letter 

Provide important obligations like legal details and other commitments that are imperative for the letter. You can also outline the timeline of events that will occur once the ownership transfer is done post-mention of the authorization. 

Give your details 

Since you are the authorized signatory on the transfer of ownership, be sure to provide your competence and credentials so that the reader is informed about your post and decision as well. 

Express the need for ownership transfer

Outline why the transfer is taking place and the past, present and future implications of it. This will serve as a notice for the reader and also give them an idea of adapting to change. It provides additional context. 

Closing paragraph

Close by expressing your warm regards toward the change in authority, and you could also outline how you have expectations of the new team and their future post changes in ownership. This will tie up your letter in a good sense. 

Template: 1

Transfer of Ownership Authorization Letter

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter of Authorization for Transfer of Ownership

Dear (Name of the Recipient),

To whom it may concern,

I, (mention the name of the person) from this date (mention the date), is transferring the ownership of my (mention the details) to Mr (mention the name of the person). Therefore I am requesting you to change the ownership of (mention details) to his name.

I feel very sorry for not being able to contact you personally regarding this matter. As of now we are very busy with (mention the details).

Therefore I give my relative Mr (mention the name) full authority to make any decision and to sign all the documents related to the ownership transfer process on my behalf of me.

I am attaching all the related documents and my ownership certificate of (mention details) with this letter.

Rest assured that I am taking full responsibility for this request. Feel free to call me any time.

Hope you will consider my request and oblige me.

Thank you very much,

Sincerely,

(Hand-written Signature)

(Date)

(Notary or witness if required)

transfer of ownership authorization letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

[Your name]

[Your address]

[Your contact information]

[Date]

[Name of the Recipient]

[Address of the Recipient]

[Contact Information of the Recipient]

Sub: Letter of Authorization for Transfer of Ownership

To whom it may concern,

I, [mention the name of the person] from this date [mention the date] is transferring the ownership of my [mention the details] to [mention the name of the person]. Therefore I am requesting you to change the ownership of [mention details] to the present owner’s name.

It is not possible for me to meet you in person regarding this matter; for that, please accept my sincere apology.

Therefore I give me next to kin [mention the name] complete authority to take and make any decision in this matter. And also give him the full authority to sign all the relevant documents that are related to the ownership transfer procedure on his behalf of me.

I am attaching all the related documents and my ownership certificate of [mention details] along with this letter.

Also, I am attaching an identity proof [mention the name of the document] of my next to kin [mention the name] for smooth execution of his/her authority.

 I do take full responsibility for this above-said request.  I would also ask you to feel free to call me any time regarding this matter.

I hope you will oblige me by considering my request.

Thank you very much,

Sincerely,

(Hand-written Signature)

(Date)

(Notary or witness if required)

transfer of ownership authorization letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

[Your name]

[Your address]

[Your contact information]

[Date]

[Name of the Recipient]

[Address of the Recipient] 

[Contact Information of the Recipient]

Sub: Letter of Authorization for Transfer of Ownership

To whom it may concern,

I, [mention the name of the person], am the property owner [mention the details] to the best of my knowledge.

From this date [mention the date], I wish to transfer the ownership of the above-mentioned property to [mention the name of the person]. I, at this moment, earnestly request you to change the ownership of [mention details] to the present owner’s name [mention details].

I am not able to be present in person for the above-mentioned transaction; therefore, I m giving [mention the name] the sole and complete authority to take and make any desirable decision and, at the same time, have the full authority to sign all the required and relevant documents that are related to the procedure of ownership transfer in my absence.

I am enclosing all the related and necessary documents as well my ownership certificate of [mention details] along with this draft. 

Also enclosed is the identity proof of [mention the name].

I hereby declare that I take full responsibility for this above-said request for representation for the above-mentioned transfer of ownership. 

Feel free to call me any time for any further related questions.

I will remain highly obliged if you kindly consider my above request.

Thank you very much for the kind support you have rendered to date

Sincerely,

(Hand-written Signature)

(Date)

(Notary or witness if required)

transfer of ownership authorization letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 4

Ownership Transfer Letter Sample

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter of Authorization for Transfer of Ownership

To whom I may Concern,

I (mention the name of the person) am requesting you to transfer the ownership to Mr. (mention the person’s name the owner is getting transferred to) from (mention the starting date). Hence, I am requesting you transfer the ownership of (mention the details) to his name.

I apologize for not being able to inform you personally of this matter as (mention the details).

Therefore, I give my son, Mr. (mention the name), full freedom to authorize and make any decision, sign all the documents, and accept ownership on my behalf.

I am also attaching all the related documents of the ownership of (mention the details) along with this letter.

I am giving the assurance of taking responsibility for this transfer request. Do not hesitate to contact me or call me anytime.

I will be highly obliged if you consider and complete my request at the earliest.
Thank you so much,

Gratefully,

(Signature -handwritten)

(Date)

(Notary on witness if necessary)

transfer of ownership authorization letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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