Employed in a corporation or organization, being a loyal, dedicated, and competent employee you always see to it that the organization you are working for always receives the best from you and you always keep up with their expectations but then there might come such a time when due to some unavoidable reason you need to ask the company to accept the termination of your contract.
Writing such a letter you should be very careful with your words and for this, I have written a sample letter, seeing it you will be able to write yours without any issue.
Template: 1
Contract Termination Acceptance Letter
[Name of sender]
[Mention designation of the respective person]
To,
[Name of addressee]
Subject: Letter to Accept Termination of The Contract
Respected sir/madam,
This letter is to inform you about the termination of the contract of [mention name of the person]. I would like to inform you that he/she wants to leave this company for [mention reason with your own words suitable for you] as now he/she will not be able to present here I would like to say you to please accept his/her termination of the contract.
This is sad for us and for our company also, that this contract with [mention name of the person] is ending; it was a wonderful experience to work with them. As per the company policies and rules and regulations we have to maintain it and proceed to this.
So, I would like to request you to please accept the termination of the contract, so that we can move forward with this matter. Kindly consider this matter and do the needful procedure.
If you have any further queries left you can reach us at [mention phone number] or through an email [mention email address].
Sincerely,
(Name of the sender)
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Template: 2
Contract Termination Acceptance Letter
[Name of sender]
[Mention designation of the respective person]
To,
[Name of addressee]
Subject: Letter to Accept Termination of The Contract
Respected sir/madam,
I [ your name] am working in the position of [ design] in [ company name], would like to inform you that Mr./ Ms.[ name ] has requested for the termination of the contract.
There are obviously some genuine reasons for which he/she is looking for ending the contract with [ company name]. The reasons offered by him/her are [ mention the reason]. Since he/she will not be in a position to come to the office, I would request you to approve the termination of his contract.
Mr./Ms. [ name] had been a sincere employee of our company. Her’she had been working for a period of nearly [ time span] years. He /she had always proved asset for our company. Now, it is really a sad moment as he/she will be separating from us in a professional way.
We indeed had a great time working together. However, the term is ending and so we need to move forward as per the rules and regulations of the company. There are certain formalities that he/she is supposed to do before leaving the premises of the company. There are few pieces of paperwork that is expected to be done by him/her . He/she will be also submitting the company assets given to him/her.
As per the records we are maintaining, he was given [ mention the company name] on [ date]. He/she will be getting the payment for the remaining days he/she has contributed in the company. An amount of $[ amount ] will be assigned to him/her .
It is an earnest request from my end to accept the termination of this contract. Let us progress in this matter. Kindly do the necessary things for the purpose of ending the contract.
In case, you need to discuss about the termination of contract of Mr./Ms. [name] further , please call me at [ contact number ] or send me an email to [ email id], I will be more than happy to assist you.
Sincerely,
(Name of the sender)
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 3
Contract Termination Acceptance Letter
[Name of sender]
[Mention designation of the respective person]
To,
[Name of addressee]
Subject: Letter to Accept Termination of The Contract
Respected sir/madam,
It is important for me to inform you about the fact that Mr./Ms.[ name ] is asking for the termination of work contract with our company. As you know that he/she is working for a period of [ time span] years/ months, he/she had proved to be a valuable member of our company.
It is quite regretful that he/she is leaving [ company name ] at the peak of his/her career over here. But he/she has justifying reasons. It is concerning with his family members. He /she has informed me that he/she is looking for leaving this company as he/she is not able to give enough time to his/her family members.
Since he/she will be no more working in the company, it’s a kind request from my end to accept the termination of contract from his/her side. I must say that it has been a great working experience with him/her.
We all know that he/she has been putting efforts to make way for the company to gain ranking in the US market. We all have been witness to remarkable progress contributed by him/her. He/she had indeed met the challenges very easily.
We also had made progress under his/her influence and motivation.
I am personally feeling sad that a candidate like him/her is ending the services with us. But the company norms and policies demands us to go ahead and take the relevant steps for accepting and processing the termination of the contract of Mr./Ms.[ name].
As per information in the company’s records, he had started his contractual work with our company with the date effective from [ date].
Hence, it is an appeal from end to kindly accept the termination of his/her contract. It will help us to go ahead regarding this issue. Please do the relevant formalities as needed for relieving him/her from the company’s duties.
In case, you need any assistance from my end , kindly do send me an email to [ email id ] or contact me at [ contact number].
Sincerely,
(Name of the sender)
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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