Vendor Termination Letter: 4 Templates

Using this letter template, you will explain to why you are terminating the current vendor.  You need to show how he was actually delayed in sending the office materials. Therefore, the management has taken the decision not to renew the contract. 

You must let him know the final working day.  Till the last working day, he will be fulfilling the responsibility of a vendor. He will be sending the office supplies to the company till the final working day. 

Template: 1

Vendor Termination Letter

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

You have been vendors to our company for the past [ insert the number of years since the association with the sender’s organization] and we have been having cordial relations. However, we have been getting customer complaints regarding the quality of your product. 

Since the contractual obligation is getting over, we are writing this letter to formally inform you that we will not be renewing the contract. As you are aware, we have been plagued with numerous problems. You are unable to provide us with our requirements at the proper time and hence, our company was getting lagged in many respects.

We would like to express gratitude for the prompt and satisfactory service you have been giving us in the past [ insert the number of years since being associated with the organization]. We would be happy to personally give a positive testimonial to your good service and product. We would like to extend our hand for any future collaborations that can be held in the time to come

If any final dues are remaining rightfully, we will be settling it in the next bill cycle. Thank you for your cooperation. We wish you all the best in your future concerns.

Thank you very much!

Cordial Regards,

[ Insert Full Name of the Sender]

[ Insert designation at the organization], [ Insert the name of the organization]

[ insert necessary contact details]

vendor termination letter

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