Business Contract Termination Letter Example: 4 Templates

You must clearly mention why exactly you are terminating the contract. You should inform your business partner or employee that you have signed a deal with another company and therefore your company has thought it necessary to terminate the contract.

You must also remind the business partner or employee about how the professional journey has been to date. You should thank him for his contribution to the company and wish him for his future endeavors. 

Template: 1

Business Contract Termination Letter

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

A partnership between two organizations is made with support and trust. Both the employer [Insert the name of the employer’s organization] and the employee, [ insert the name of the employee’s organization] had started since [ insert the number of years since the association with the employer and employee services]. We must say that it has been an amazing journey.

However, as per the conditions of our business contract, please allow this letter to serve as a termination of the contract from [ insert the start date of the contract] to [ Insert the end date of the contract]. We think that you will find this letter feasible for you, as it will satisfy the 30-day notice of the legal constraints of the agreement.

This would also allow us to sever this contract without any further need. Our Company has been taken over by a new organization which can help us to reach further in every aspect.

Please note that all outstanding orders should still be fulfilled as part of the original contract till the aforementioned date, and All outstanding invoices will be confirmed and settled at the earliest.

Thanking you once again for the cordial business relations.

Thank you very much!

Cordial Regards,

[ Insert the Full Name of the Sender]

[ Insert the name of the organization]

[ insert the necessary contact details]

Business Contract Termination Letter

Letter Template: 2

Business Contract Termination Letter

[Insert the Receiver’s Name]

[Insert the Receiver’s Address]

———- [Address Line1] ———–

———- [Address Line 2] ————

[Insert the Date of sending the letter]

Dear Mr. / Mrs. / Ms. [Insert the name of whomsoever it is concerned to]

SUB: [Insert the subject concerned to the letter]

Greetings to you!

You must be aware of the fact that how a partnership business runs on trust and cooperation among the employees of one another. As a CEO of [company name], you must be remembering the day and date of merging in to partnership with [other company name] which is our company.

Participating as business partners, we have successfully met the objectives in every respect and increased the profit of the company and enhanced the profit of the business. The team of employer and employees from both the companies had signed the contract on [date].  I must appreciate on behalf of both the companies that it had indeed been an excellent journey. However, I am sorry to inform you that the decision has been taken from our end to terminate contract. Following the terms and conditions of the business contract, it had been decided to terminate the business contract on [date]. 

The information about the contract will be on records from [starting date] till [ending date]. As an administrative of this partnership firm [company name], it is my responsibility to convey that you have been served with 30 days of notice to fulfil the formalities of ending the partnership contract. 

On behalf of employees and staff members, you will be responsible for signing the paper documents for the termination of the contract. You will be responsible for clearing the dues of the clients and staff members. 

This is very important to notify you about the fact that company of ours have been in process of entering into partnership business with another company. It is also important to notify the fact the outstanding orders are still pending. These orders need to be disbursed on time and within the notice period. 

In any case, if you have doubt or query then you can surely mail us at [email id] or [contact number]. It will be attended accordingly.

Wish you best of luck!

Thanks and Regards,

[Insert Full Name of the Sender]

[Insert designation at the organization], [Insert the name of the organization]

[Insert necessary contact details]

Business Contract Termination Letter

Letter Template: 3

Business Contract Termination Letter

[Insert the Receiver’s Name]

[Insert the Receiver’s Address]

———- [Address Line1] ———–

———- [Address Line 2] ————

[Insert the Date of sending the letter]

Dear Mr. / Mrs. / Ms. [Insert the name of whomsoever it is concerned to]

SUB: [Insert the subject concerned to the letter]

Greetings to you!

This is very important to notify all the members of [company name] that we on behalf of [other company name] are ending the partnership contract with you. The names enlisted in the management team of your company are [mention names of the leaders and directors] and so is our list of management people are {members of the management]. 

As responsible members of your company, you might be aware of the date, month and year of starting the partnership business and that was by signing the partnership deed. We had fulfiled the legal formalities to activate our partnership business. 

It had been a successful professional journey since then. We all have been successfully fulfiling the requirements of the clients and customers of the business. We have left no stone unturned in maintain the quality of the business. 

However, in the recent times, it had been noticed about how carelessness, dispute, confusion and lack of management had been growing and these factors have been not leading us to achieve our target. For some months, we were appearing to be unsuccessful. 

Hence there is no other option than serving the termination of the business contract. We hope that your company will prosper with the support of some other company. They may be better than us. We could not have rectified the problems. But however, it is too late to get back on track. 

It is necessary to end the contract on [ending date] and serving the termination notice of 40 days. During this period, both the parties are liable to clear the payment dues of everyone. There will be also requirement of doing the necessary paperwork to end the deed.

Hence, let’s fulfil the necessary formalities and move on with new companies to merge with. We will surely keep in touch with one another.

We wish best of luck to one another!

Thanking You,

Yours faithfully,

[Insert Full Name of the Sender]

[Insert designation at the organization], [Insert the name of the organization]

[Insert necessary contact details]

Business Contract Termination Letter

Letter Template: 4

Business Contract Termination Letter

[Insert the Receiver’s Name]

[Insert the Receiver’s Address]

———- [Address Line1] ———–

———- [Address Line 2] ————

[Insert the Date of sending the letter]

Dear Mr. / Mrs. / Ms. [Insert the name of whomsoever it is concerned to]

SUB: [Insert the subject concerned to the letter]

Happy Greetings for today!

It is very urgent and important to share the information that the representatives of [company name] have taken dissolves the partnership business with members of [other company]. This is to bring to your notice that representatives of both the partners along with the employers have not been to maintain good business terms and healthy atmosphere. It is indeed highly disappointing. 

The employers of both the parties have tried their best to keep in good terms and run the business. But they have failed in maintaining the objectives of the company. 

  It is not so easy to terminate the contract because growth of partnership does not alone survive on the shoulders of employers of the companies but also on the employees and staff members. 

With the agreement with the employees of both the companies, there has been decision taken to terminate the partnership. We all hope that we would be able to perform better after parting our ways.

Enough measures or steps have been taken by both the employers of the partnership firm to improve the quality of our production. But we are receiving numerous complaints. It is because we are not on the right page. We are unable to catch up with the new clients. May be marketing division is not doing well to sell the products. 

 We all know that the secret of the prosperity of any business lies on 100 % focus, confidence and communication skills and then it leads to brand enhancement. But we are actually not doing anything for the improvement. Enough time has been given for the improvement and there have not been positive results.

It has become necessary to end the partnership contract on [date].There is a need to serve the notice period for both the partners and this is as per the legal terms and conditions. Notice period serves for 30 days. We will definitely be in touch with one another.

We should wish best of luck to one another!

Thanking You,

Yours Sincerely,

[Insert Full Name of the Sender]

[Insert designation at the organization], [Insert the name of the organization]

[Insert necessary contact details]

Business Contract Termination Letter

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