Template: 1
Termination Letter for IT Technician
[Insert or write the name of the sender]
[Insert or write the job title of the sender]
[Insert or write the full name of the entity]
[Insert or write the date]
To,
[Insert or write the full name of the recipient]
[Insert or write the job title of the recipient]
[Insert or write the full name of the entity]
Dear [Insert or write the full name of the recipient],
We regret to notify you that your employment with [insert or write the name of the organization] will be terminated on the date [insert or write the date of termination]. Your last day of work with the company will be on the specified date.
According to the organization, this post is no longer needed due to a lack of funding and employment. This implies that you will lose your job. We sincerely regret any trouble this may create.
The layoff’s duration is indeterminate and must be viewed as permanent. This decision is entirely based on business considerations; it has nothing to do with your performance. If you would like a letter of recommendation, please let us know.
As an IT technician, you were assigned tasks like installing and configuring hardware and software components and troubleshooting their issues. Your duties also include installing and upgrading anti-virus software to ensure security at the user level and repairing or replacing damaged hardware.
Under your contract, if you lose your employment due to a redundancy situation, you are entitled to redundancy pay [insert or write amount]. You will also get any unpaid wages, accrued benefits, and severance money until the last day of employment. If you have any further queries, please contact to the HR department.
Thank you and we wish you all the best in your future endeavors.
With regards,
[Insert or write the name of the sender with signature]
Administrative Coordinator at the [insert or write the name of the company]
[Insert or write the email id or the contact number of the sender]
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Template: 2
Termination Letter for Lab Technician
[Insert or write the name of the sender]
[Insert or write the job title of the sender]
[Insert or write the full name of the entity]
[Insert or write the date]
To,
[Insert or write the full name of the recipient]
[Insert or write the job title of the recipient]
[Insert or write the full name of the entity]
Dear [Insert or write the full name of the recipient],
The company is quite incredulous to have to give you the letter of termination and ask you to leave the job. But after a serious discussion, we finally decided to terminate you as a lab technician from our company (insert or write the name of the company or laboratory). Your termination will be effective from (insert or write the date of termination).
As a lab technician, you were assigned to receiving, analyzing samples, and labeling the blood, tissue, toxic, etc. designing and executing laboratory testing according to standard procedures.
Conducting experiments under defined conditions to verify or rejects various types of hypotheses using refined scientific methods. But from the last (insert or write the date or period) we found you doing the wrong tests and using the wrong methods for your responsibilities.
We warned you last time and from that time we kept an eye on you and still, we found your work with so many of faults. We cannot afford to harm the reputation of the company or laboratory due to your fault. Your misconduct has also resulted in creating a huge difference between our clients or patents and our company or laboratory.
We would like you to leave the job within (insert or write the date) and we will clear your all dues on the day of your termination. Thank you very much. Hope you will find a better job as per your talents.
With regards,
[Insert or write the name of the sender with signature]
[Insert or write the mail ID or the contact number of the sender].
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Template: 3
Termination Letter for Pharmacy Technician
[Insert or write the name of the sender]
[Insert or write the job title of the sender]
[Insert or write the full name of the entity]
[Insert or write the date]
To,
[Insert or write the full name of the recipient]
[Insert or write the job title of the recipient]
[Insert or write the full name of the entity]
Dear [Insert or write the full name of the recipient],
We intend to, through this letter, state to you that your employment at (insert or write the relevant entity type), stands terminated with effect from (insert or write the relevant date).
You were unable to manage the internal operations of the (insert or write the relevant entity type) which has significantly affected the channels within the (insert or write the relevant entity type), which is very damaging to everyone.
This mishandling has resulted in disruptions in the set up of the (insert or write the relevant entity type) itself, resulting in damage of important assets of the business affecting the quality of service offered. Thus such a professional relationship cannot continue and it will be better to terminate your employment at the earliest.
So, maintaining professional etiquette an email has been sent at your address explaining in detail the termination procedure, and it would be better for both parties if you compete the formalities without creating any unnecessary hassle.
Further, it is expected that you will conduct yourself as per the contractual obligations and keep any sensitive information that you would have encountered during your employment secret from any third party.
Any matter related to the termination procedure can be cleared with (Insert or write the full name of the relevant person) who is required to assist you in the said procedure until the termination date.
With regards,
[Insert or write the name of the sender with signature]
Pharmacy technician at the [Insert or write the name of the entity]
[Insert or write the mail ID or the contact number of the sender].
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Template: 4
Termination Letter for Network Technician
(Insert or write the full name of the sender)
(Insert or write the job title of the sender)
(Insert or write the full name of the entity)
(Insert or write the relevant date)
To,
(Insert or write the full name of the recipient)
(Insert or write the job title of the recipient)
(Insert or write the full name of the entity)
Subject – Termination of employment
Dear (insert or write the full name of the recipient),
It is being informed to you that you are no longer employed as a network technician at (insert or write the full name of the entity), as your employment has been terminated with effect from (insert or write the relevant date).
Your task was to ensure that any type of major network issue does not arise which is capable of causing severe disruptions to the (insert or write the relevant entity type). But your mishandling had directly resulted in a situation of utter despair for the (insert or write the relevant entity type) as it was unable to handle the resulting damage caused to its business operations.
The (insert or write the relevant entity type) that it cannot continue this overwhelming damage to its public image and goodwill that it had created over the years. So, we expect that you will willingly vacate the role at the earliest, and will fulfill the requirements relevant to the termination procedure as early as possible.
However, it is necessary to remind you that you are bound by the contract and so any type of confidential information about the business of the (insert or write the relevant entity type) should not be discussed with anyone.
Please remember that all documentation is done in digital format and you are required to visit the company’s online portal for the same.
With regards,
(Insert or write the name of the sender with signature)
Network technician at the (insert or write the name of the entity)
(Insert or write the mail ID or the contact number of the sender)
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Template: 5
Termination Letter for Electronic Technician
[Insert or write the name of the sender]
[Insert or write the job title of the sender]
[Insert or write the full name of the firm]
[Insert or write the date]
To,
[Insert or write the full name of the recipient]
[Insert or write the job title of the recipient]
[Insert or write the full name of the firm]
Dear [Insert or write the full name of the recipient],
We would like to draw your attention to this letter which will serve as the official notice of your termination from [insert or write the name of the company or organization]. We no longer require your services of an electronic technician here anymore. Your termination will come to effect from [insert or write the date].
On the work-front, you have never given us any chance to complain, whether it is in designing, developing or testing fields or in the manufacturing, repairing, and installing electronic and electrical equipment like monitoring devices, communication equipment or navigational equipment. We have always been contented seeing your performance.
What lowered your image time and again has been the habit of your stealing. You have been recently captured in our CCTV, stealing [insert or write the name of the item] from the office. Though not a very important item.
But still an employee stealing company property repeatedly harms our reputation more than anything else as words spread easily. You have been previously warned twice not to repeat such actions but you do not seem to take the warnings seriously.
Leaving you with just suspension, we have told you before that if this happens again for a third time, you are likely to get terminated but in spite of nodding, you have not been sincere in your actions.
We thank you for your efforts and work here at our company for a period of [insert or write the time period] and we hope that you will realize your mistake and before applying anywhere else in the future, you will bring a change in your nature as well as in attitude.
With regards,
[Insert or write the name of the sender with signature]
[Insert or write the name of the company]
[Insert or write the mail ID or contact no. of the sender]
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Template: 6
Termination Letter for Computer Technician
[Insert or write the name of the sender]
[Insert or write the job title of the sender]
[Insert or write the full name of the entity]
[Insert or write the date]
To,
[Insert or write the full name of the recipient]
[Insert or write the job title of the recipient]
[Insert or write the full name of the entity]
Dear [Insert or write the full name of the recipient],
This letter is to let you know that your job role as a Computer Technician is hereby terminated with [insert or write the name of the company or organization]. Your termination starts effectively from [insert or write the date of termination].
This decision of termination has been taken after much discussion. You were found that you were not abiding by the rules and regulations of the company. There had been several complaints against you regarding your misconduct and not carrying out your job responsibilities properly.
You were initially very dedicated to your work but with time you started taking things casually. A computer technician is a very important support for any company/ organization but in your case, you were not reporting to your duties properly.
Your misconduct is another very serious reason for your termination. On no grounds, you can behave improperly. Regarding your job responsibilities you were found that you were not doing a few of your jobs properly and on time.
To insert or write a few of them you were found delaying in managing the software in networks and computers, performing regular upgrades, setting up hardware and software, maintaining and repairing technological equipment and etc.
You were also warned about all these from the concerned departments for improvements. But we regret we found no positive performance on any of the matters. We need your cooperation regarding the termination process that will be taken care of by the Human Resource Department.
On completing the termination procedures all your pending dues with the company/organization will get cleared. For any queries, you can get it resolved by contacting the [insert or write the mail ID or the contact number of the concerned person].
It was a pleasant association to have you as a part of the company. We wish you better future prospects.
Good luck.
With regards,
[Insert or write the name of the sender with signature].
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Template: 7
Termination Letter for Field Service Technician
[Insert or write the name of the sender]
[Insert or write the job title of the sender]
[Insert or write the full name of the entity]
[Insert or write the date]
To,
[Insert or write the full name of the recipient]
[Insert or write the job title of the recipient]
[Insert or write the full name of the entity]
Dear [Insert or write the full name of the recipient],
This is to update you about your current employment status that you have been terminated from [insert or write the name of the company]. Your termination status will be effective soon from [insert or write the date of termination]. The cause of your termination is that you have failed to do your duty in the post of a field service technician.
You have been working for [insert or write the number of years/ months] and you had become an integral part of the [insert or write the name of the company’s] family. But you have disappointed us performance-wise and so we are sorry to not able to continue with you anymore.
We did hire you in the position of Field Service Technician by assessing your skills, professionalism, and your past experiences. In the early period of employment, you did show up with good performance. You had been handling the equipment issues of the clients very efficiently. In fact, you had mastered your profession.
But after a certain period of time, we found a shortage of interest in you towards your job. Most of the days, you delayed coming to the office. You even did not report to the client’s issue on time and that has really affected the goodwill of [insert or write the name of the company].
Last week, I monitored your call handling skills and found not up to mark. Now I find that you lack confidence and fail to find words to convince the clients. You have failed to maintain relationships with the customers and therefore they have returned the equipment.
You could not troubleshoot the issue properly and that had raised severe disappointment among the customers. We are sorry to say that because of you, [insert or write the name of the company] have incurred severe loss to the business.
Otherwise, you have been a very good employee in terms of behavior towards your seniors and colleagues. Wish you the best of luck for your next job and do return your badge id and access card to the front office desk before you leave the office finally.
Wish you Good luck and Success!
Thanking You,
Yours Sincerely,
[Insert or write the name of the sender with signature]
Designation at the [Insert or write the name of the Company]
[Insert or write the mail ID or the contact number of the sender].
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Template: 8
Termination Letter for IT Help Desk Technician
[Insert or write the name of the sender]
[Insert or write the job title of the sender]
[Insert or write the full name of the entity]
[Insert or write the date]
To,
[Insert or write the full name of the recipient]
[Insert or write the job title of the recipient]
[Insert or write the full name of the entity]
Dear [Insert or write the full name of the recipient],
With deep regret, we are hereby to notify you about your termination from [insert or write the name of the company] with the date applicable from [insert or write the termination date]. You may be finding it very unpleasant but we cannot do more than this. We have tried enough to save your job but the contribution from your end is insignificant and that is really not up to the standard.
It would be better for you to search for a job somewhere and start afresh again. You have worked with us for [insert or write the number of years] and the emotional attachment that has grown between you and us is not letting the separation go so easily. You will always remain close to our hearts on an emotional level but on professional grounds, you have to vacate the post as IT Help Desk Technician.
As we take to understand your skills and performance from the beginning, you did well in your process training and mock call training sessions. You did show your expertise in troubleshooting the business software including the CRM application of the business clients. We did receive appreciation calls from those clients.
After some time we saw that your performance graph has completely deteriorated. You were set on a performance improvement plan. But you did not take it seriously. You showed your inability in troubleshooting the software issues through remote sessions. You elongated the calls unnecessarily by engaging with the clients in baseless conversations and without solving the core issue.
This was not tolerable. It has impacted our production in a negative way. You did not even bother to send the tickets to the right resolver groups for the clients who were facing server issues. You had never taken the initiative to study the daily updates related to the process sent to you through the mails. As a result, you could not clear the monthly assessment related to the process.
Overall, we found you completely unsuitable for the position of IT Helpdesk Technician. But if you try then you will definitely do better in some other company. Do not lose hope. We are always there with you. Do return us the company laptop, access card and rest of the digital gadgets assigned to you on the date of leaving the company. Wish you all the best for a bright future!
Thanks and Good luck to you,
Yours Faithfully,
[Insert or write the name of the sender with signature]
Designation at the [Insert or write the name of the Company]
[Insert or write the mail ID or the contact number of the sender].
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