How to Write Approval Letter: 54+Template

An approval letter is a written document that confirms an applicant has been approved for a particular product or service, such as a job offer, loan, or credit card. The issuing institution or company usually sends it to the applicant as a confirmation of approval.

The approval letter typically includes details about the terms and conditions of the product or service, such as the interest rate, repayment schedule, or employment start date.

It may also provide instructions on proceeding with the next steps, such as signing an agreement or providing additional documentation.

In the case of job offers, the approval letter may include information about salary, benefits, and other employment details. It may also outline any conditions that need to be met before the employee can begin, such as background checks or drug screenings.

Letter Template: 1

Dear [Name of Recipient],

I, at this moment, confirm that the approval that was requested by [Name of child’s parent] on behalf of minor citizen [name of child] is granted for travel to [name of place] from [start date] to [end date]. It is to inform you that as your child is of [mention age] years, you need to be extremely cautious during your travel period.

Please note that this travel was approved by the concerned authority keeping in mind the [reason of travel] and demands you to adhere to government policies of travel concerning children. 

I would recommend you to carry the necessary documents of the child along with you, like the birth certificates, identity proof, and custody papers if any. Please ensure to fill out the necessary forms for travel, which is enclosed with this letter.

It is advisable to mention the details of any hereditary disease or phobia of both child and parent in the disclaimer to be signed before travel.

If you need any further information regarding the travel, please don’t hesitate to contact me over the phone at xxxx or email me at xxxx. Wish you a happy and safe travel.

Yours truly,

[Name of Sender]

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Letter Template: 1

Dear [Name of Recipient],

This letter provides the evidence of approval of a construction agreement with [name of applicant] to complete [details of what construction to be done] at [name of place of construction].

Please be informed that approval of the construction contract has been done adhering to the rules and regulations of the government. It is advisable for you to recheck the property documents over the government’s official websites to avoid any problems in the future.

As per your previous intimation, you have been given a clearance to begin your construction work from [start date]. It is a good practice to verify the licenses of your partners and vendors to be involved in your construction work to ensure seamless delivery.

As per the recommendations, the funds that are allocated for the construction work are [mention the amount]. As per your contract, the proposed construction plan is approved by the assigned engineer and it will facilitate the construction of [mention what construction is to be done]. 

I hope we are clear on the terms and there are no further clarifications required. If needed, don’t hesitate to contact me over the phone at XXXX or email at XXXX. 

Yours truly,

[Name of Sender]

construction approval letter

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Letter Template: 1

Budget Approval Request Letter

Dear [Name of Recipient],

I am writing to you regarding your budget approval request sent via request number [] on [date] with details [mention reason of budget] has been approved. Please note that as per our previous discussion on this matter, the amount allocated for the budget would be [mention the amount].

It is for your information that as per the activities mentioned in your application form, the budget amount is capped at range [start range] to [end range]. Kindly note that you will receive your funds once the same is approved by [name of department].

Your budget requisition was approved faster due to the work mentioned. I hope you are content with the amount allocated to you as per the organization’s terms and conditions, and you should not have any disputes related to this matter.

If you wish to alter any information regarding the budget, please feel free to reach out to me over the phone or mail me at XXXX. I am also available to meet at my [name of office] on Monday to Saturday from 8:00 AM to 5:00 PM [time zone].

Yours truly,

[Name of Sender]

 budget approval letter

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Letter Template: 2

[Mention the full name of the sender]

[Mention the designation of the sender]

[Mention the relevant date]

To,

[Mention the full name of the recipient]

[Mention the designation of the recipient]

[Mention the full name of the company]

[Mention the address]

Subject – Approval letter for budget

Dear [mention the relevant gender pronoun],

The letter is meant to state to you that the application filed by you to the [mention the relevant entity type] for the budget of [mention the amount of Dollars] Dollars for [mention the details of the relevant purpose] has been approved, and you can collect the necessary items required for the same from the [mention the relevant entity type].

You can now willingly start working on the project you had filed said the budget. It should be kept in your mind that if you are found to be using the budget amount for illegal activities, then strict actions will be taken against you.

Furthermore, you should also submit the relevant documents like [mention the relevant documents] with the [mention the relevant entity type] before [mention the relevant date], so that there is no unnecessary hindrance to your project.

You are required to behave professionally and ethically in the said project so that there is no damage to the reputation and goodwill of the [mention the relevant entity type].

We wish you the best of luck with the project and hope that experience benefits in this new direction in which striding on.

Sincerely

[Mention the full name of the sender]

[Mention the designation]

 budget approval letter

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Letter Template: 3

[Mention the full name of the sender]

[Mention the designation of the sender]

[Mention the relevant date]

To,

[Mention the designation of the recipient]

[Mention the full name of the company]

[Mention the address]

Subject – Approval letter for budget

Dear [mention the relevant gender pronoun],

Your application for the budget has been approved by the company, and we wish that the funds that will be made available based on this budget are used properly and ethically.

It is being told that the amount of [mention the relevant amount of Dollars] Dollars that will be available to you in your bank account for your projects that you have decided to undertake for the company’s benefit will solely be under the control of the company.

You are advised to keep a collection of all possible financial expenses incurred during the said project so that later on, they can collaborate with the funds given to you based on the proposed budget. If there are discrepancies, you would have to provide good reasons.

Further, you are being told that your attitude during the entire project duration will be checked and analyzed by the concerned department so that any unreasonable behavior from your side is not encouraged, the effect of which will be your immediate termination, and you will be obligated for the funds that you have accessed based on the budget.

We hope that you will behave ethically and reliably during the entire duration project, and also hope that your project is turning out to be beneficial for the company and results in benefitting the entire business.

Sincerely

[Mention the full name of the sender]

[Mention the designation]

 budget approval letter

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Letter Template: 1

Dear [Name of Recipient],

Hope you are doing well. I would like to state that your request for building construction stands approved by me and the requested authorities. You can start the construction work from [start date] as per your request in the previous communications.

For your information, you need to check on the licenses of all the contractors and supervisors who will be associated with the construction of the buildings as per the government’s mandatory requirement. Any failure on that matter can give rise to serious implications which may hamper your reputation. 

Please obtain all necessary clearances of the property on which the building construction is about to begin. The construction work must not hamper the nearby residential or official areas.

The floor plan of your building meets our official requirements and standards. I have gone through your contract details, and it seems there are no amendment requirements in that. 

If you wish to make any minor changes to the construction plan, you can revert to me on this mail at XXXX. I wish you an efficient and timely completion of your building construction. Good Luck.

Yours truly,

[Name of Sender]

building construction approval letter

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Letter Template: 2

[Mention your name]

[Mention your address]

[Your contact information]

[Mention the Date] 

To,

[Mention the name of the addressee]

[Mention the designation of the addressee]

[Mention the address of the addressee]

[Mention the date]

Subject: Letter for Approval of Building Construction.

Dear [Mention the name of the addressee],

This is to inform you that your request for the approval of building construction has been approved by [mention the name of the department from where the approval has been approved] for the license number [mention the license number]

As per the approval, you need to follow some instructions and guidelines laid by the [mention the department’s name from where the approval has been approved]. You must check with all the required details of the contractors whom you would appoint for the building construction job.

You are also required to follow the guidelines laid by the government regarding the construction of the building. Also, keep a check that no one is caused any harm while your construction of the building is in process. 

You also need to take care of all the workers working on the construction of the building. Their salary and wages should be according to their capabilities. Labor Laws should be taken care of.

If you have any further queries about all the details mentioned above, you can contact me at [mention the department’s name from where the approval has been approved], or mail me on [note your mail id].

Best wishes for your endeavor.

[Handwritten Signature]

[Mention the name of the sender]

[Mention the designation of the sender]

[Mention the name of the organization]

[Mention the date].

building construction approval letter

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Letter For Approval Of Building Construction

Letter Template: 3

[Mention your name]

[Mention your address]

[Your contact information]

[Mention the Date] 

To,

[Mention the name of the addressee]

[Mention the designation of the addressee]

[Mention the address of the addressee]

[Mention the date]

Subject: Letter for approval of building construction.

Dear [Mention the name of the addressee],

About the application dated [mention the date of the application], I would like to inform you that your application for the construction of the building has been approved by [mention the department’s name from where the approval has been approved].

You are needed to report to the [mention the department’s name from where the approval has been approved] for all further proceedings on [mention the date]. 

You need to strictly follow specific guidelines during your project building construction.

You should be careful with the quality of the materials used for the construction. And for that, you need to select your contractors very carefully. Make sure that all the contractors and the subcontractors, if any, are proper license holders. 

The workers engaged in the construction work should be properly trained and skillful. Their remuneration must be as per the industry. Above all, Labor Laws should be adhered to strictly.

No malpractices should take place during this whole project. There will be regular inspections from departments related to. You have to give your full cooperation during these inspections.

For any future queries, you can mail me on [mention your mail id] or contact me at my [mention the name of the department from where the approval has been approved], or you can also contact me on [mention your contact number]

Best of luck.

[Handwritten Signature]

[Mention the name of the sender]

[Mention the designation of the sender]

[Mention the name of the organization]

[Mention the date].

building construction approval letter

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Letter Template: 1

From

Name

Job position

Organization name

Address 

To

Recipient name

Organization name

Address 

Subject: Approval letter to conduct a survey

Dear (name)

I have reviewed your request that you made on (date) for conducting a survey on (mention the topic of the survey) in our organization. 

I am pleased that you are interested in doing this type of survey in our organization. Your request is granted. I also went through your questions which are full of information. One will be able to gain knowledge about (mention the topic) from your survey. I can assure you that proper information will be given from our side.

I would like to schedule a date and time (mention date and time) for you. But you have to maintain some stipulations (mention any stipulations; such as the organization name should not be reflected in the survey report, results must be shared with us, and all information provided from our side will be treated as confidential and purely for academic purposes and so forth). Hope you will comply with our rules and regulations. 

If you have any queries regarding this approval letter, you can contact me.

Thank you very much.

Sincerely

Name and signature

survey approval letter

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Letter Template: 1

From

Name

Job position

Bank name

Branch name 

To

Recipient name

Address 

Subject: Approval letter to open a bank account

Dear Sir/Madam

Your request for opening a new bank account is approved by us. As you have already submitted the form, filling it up with the necessary details, we found that you have applied for a new (savings/current) account. The important documents which you have submitted, as per the rules and regulations are as follows:

1) ABC

2) XYZ

3) LNM

4) PQR

5) UVW

We have verified the documents and there is no fault. That’s why we are approving you for opening a bank account. I will do my best to help you with this procedure. You are asked to follow the discipline of our branch during the process. 

You have also applied for (debit card/credit card) services, which will be sent to you by post after the completion of all the formalities.

A passbook and a checkbook will also be provided by us. You have to maintain a minimum balance of (amount) in your account; otherwise, the services will be disrupted. You should comply with our rules and regulations. 

For further queries, if needed, you can contact the bank. Active co-operation is highly solicited.

Thank you very much.

Regards 

Name and signature

bank account approval letter

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Letter Template: 1

From

Name

Job position

Organization name

Address of the organization

To

Recipient name

Address 

Subject: Work Approval Letter

Dear Sir/Madam

I am writing this letter to approve your request that you made on (date) for working in our company. I am pleased that you are interested to work in our company. As you are a newcomer, the company will help you as much as possible.

The documents that you have sent are as follows:  

1) ABC

2) XYZ

3) LNM

4) PQR

5) UVW

We have verified all the documents and found that everything is correct. You are eligible for this work (mentioned the position). So, I would like to inform you of the joining date which is (mentioned the date). 

There are some rules and regulations, which you have to follow. As you know that your work will begin at (mention time). You have to work at least (mention hours) every day. Hope you are clear about your salary, which is (amount) . The other benefits such as insurance and medical facilities will be informed to you soon.

I hope that you will be a good asset to our company. I wish you all the best. For any queries, please feel free to contact me.

Thank you very much.

Regards

Name and signature

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Letter Template: 1

From,

[ Sender’s Name]

[Address, Zip Code]

[Phone]

[Email]

[Date]

To,

[School Name]

[Recipient’s Name]

[Job Title]

[Address, Zip Code]

Sub- Approval for a child’s school trip.

Dear [Sir/Madam],

I would like to introduce myself first. I am the [Father/Mother] of [Student’s Name] who is a  student in the class [Mention Class] of your school. I was informed about the school trip which would be held on [Date] to [Name Of the Place].

[Student’s Name] has my full consent for this school trip. My child is very eager to join this trip and has already started [His/her] preparation.

This trip won’t be [Student’s Name’s] first and I can assure you that [Hershel] will maintain all your rules and discipline during this journey.

[Hershel] is perfectly fit to undertake this journey and has no serious medical issues while traveling. With this letter, I have attached [His/her] personal details,  documents like [Name of the Documents], and a medical certificate.

I hope you will accept and consider this letter as evidence of my approval for [His/her] trip.

With thanks and regards.

Yours sincerely, 

[Your Signature].

child school trip approval letter

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Letter Template: 1

Payment Approval Letter

From, 

[Name of the Sender]

[Address, Zip Code]

[Phone]

[Email]

[Date]

To,

[Name of the Company]

[Name of the Recipient]

[Title of the Job]

[Address, Zip Code]

Sub- Approval for Payment.

Dear[Name of the Recipient],

Let me inform you that I have received your application letter seeking my approval for payment of [Amount].

In that application, you have asked me to approve the payment of [Company Name] for their supplies and services, which we have been receiving for the last [Length of Time].

I know the importance of these supplies and services in our company, and I truly appreciate their efforts to provide our company with these supplies and services.

I have gone through all details you provided me earlier. I have verified those details and have found nothing deceitful in them. I appreciate your work.

So the purpose of writing this letter is to approve your payment request. I am approving the payment, and I hope this will be helpful for your work.

Yours sincerely,

[Your Signature].

payment approval letter

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Letter Template: 2

Payment Approval Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Approval letter for payment. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m writing to request approval of our next project’s marketing plan. I’ve attached a thorough strategy that the staff and I came up with together. We will begin working on the project as soon as you approve our proposal.

This approach will serve as a comprehensive solution for likely to actively engage our current clients through retargeted advertising. I’m sure you’ve been looking for a way to increase our return business, and I’m positive that this is it. I eagerly await your response.

I’m writing to ask for your permission to make a budget adjustment to our present project. To ensure the success of this project, I am proposing a (Mention amount of money) increase in our budget, bringing our total budget to (Mention amount of money).

The cause for this adjustment is that we need more materials to test our product further before we release it. We will be able to guarantee the effective execution of our electronics with this additional funding, ensuring a viable prototype before the release.

I know you’re concerned about the new product’s functioning capabilities, and I’m just as concerned as you are about getting it right. I’d appreciate it if you could approve this budget revision so that we can finish our finished product test by the middle of the week.

I’m writing to request approval of my finished newsletter edits for next month. Thank you so much once again for your spending time. 

Sincerely,

[Mention the of the sender]

[Mention the phone number]

[Signature]

Payment Approval Letter

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Letter Template: 3

Payment Approval Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Approval letter for payment. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m writing to ask for permission to commence (Mention the name of the project) on (Mention date/month/year). (Mention the project name) is a multi-company project, as I explained in my last letter, that aims to provide transportation services to loyal out-of-state consumers.

The program is expected to generate profits of more than (Mention the numbers)% of the capital cost if it is effective. I’m following – up on our meeting on (Mention the time)(Mention the numbers) to talk about my (Mention the name of the idea). Greenfield enterprises, as I indicated during our meeting, should convert to using renewable technology for their operations and offices.

Green energy adoption will help lower our power expenses by up to (Mention the numbers) percent, in addition to being beneficial to the environment. While installation may cost (Mention the amount of money), it will enhance our profitability by (Mention the numbers)% in no more than six months after implementation. For your proposal, I have included my research report.

According to a recent client study, out-of-state customers are hesitant to buy our goods because they can’t see them first. (Mention project’s name)will have a budget of (Mention amount of money) at this time, which we can recoup with interest in three months.

According to a recent customer survey (attached), (Mention the numbers) percent of our customers will be “more than willing” to suggest our services to others if we switch to green energy.

According to a recent survey (attached), if we transition to green energy, (Mention the numbers)percent of our consumers will be “much more willing” to recommend our services to others.

Thank you,

[Mention the of the sender]

[Mention the phone number]

[Signature]

Payment Approval Letter

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Letter Template: 4

Payment Approval Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Approval letter for payment. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

Built by [developer’s identity], so that our business can seek funding through the national fund’s credit tranches.

Our team has worked diligently to develop this practical [configuration file] for your [business’s name], as we believe it will benefit not only your company but also the entire community. It would be fantastic if you could give us your blessing so that we can move forward with our request for money from the cost and total.

We’ve been working on the project for the past few months, and we’ve had a great deal of success working with both you and your organization [company name], producing lucrative and “ capability for either of our businesses. I hope we have made a significant contribution to the advantage of our companies, and we look forward to continuing to work on this project.

Please let us know if you require any more information regarding our proposal, as stated in this example written request for approval, to aid you in your company’s decision-making process. The workshop/conference organizers will cover all fees (one overnight stay, including breakfast), thus our company will be responsible for covering my travel costs (Mention the amount of money) for a return trip. So, if it’s feasible, may I get your consent before I go ahead and submit my request to HR today?

Thank you in advance for taking the time to examine my request for permission, which is provided in this sample request letter for approval; please tell me if you have any further remarks.

Thanks a lot, 

[Mention the of the sender]

[Mention the phone number]

[Signature]

Payment Approval Letter

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Letter Template: 1

Unpaid Leave Approval Letter

From,

[Name of the Company]

[Name of the Sender]

[Title of the Job]

[Address, Zip Code]

[Phone]

[Email]

[Date]

To,

[Name of the Recipient]

[Title of the Job]

[Address, Zip Code]

Sub- Approval for Unpaid Leave.

Dear [Name of the Recipient],

This is to inform you that I have received your request letter for a leave of absence from [Date] to [Date]. You have stated the reasons for your leave of absence in that letter. The reasons were quite convincing so I am approving your request.

Though you get my approval, you need to keep in your mind that this leave of absence will be unpaid which means you are not going to receive money as you are not working on those days.

Additionally, you need to follow the company’s rules and regulations post your leave of absence. Those rules and regulations are the following.

[State the Rules and Regulations]

I hope you will follow those rules and you have to provide me a written request that you are intended to join your work at least  [Number of Days] days before your return date. 

Yours Sincerely,

[Name of the Sender].

unpaid leave approval letter

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Letter Template: 1

Naturalization Approval Letter

[Date]

To,

[Designation]

[Address]

Subject: 

Respected Sir/Madam,

I (mention your name) would like to inform you that, we went through your application. We have decided to approve your request on your naturalization. We checked your entire provided documents well and all the documents have been verified correctly, there’s no issue with your documentation process. For further process, all the documents have been attached with this letter.  Please find the attachment. We will try to give you your naturalization as soon as possible.

Please do note that you require to abide by all the rules and regulations necessary for this process and that has to be done according to the regulations of our country. We are sure that you are going to be a law-abiding citizen of our country.

If you have any doubt please let us know. For further information, you can reach us anytime at (mention phone number) or through an email (mention email address). You can directly come to our office also.

Sincerely, 

[Sender name]

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Letter Template: 1

[Date]

To,

[Designation]

 [Address]

Subject:

Respected Sir/Madam,

My name is (mention your name), on behalf of (mention agency name), would like to say you that we saw your request letter to use this place. You mentioned about your family function which is on (mention date), looking on your application we are ready to give permission to use our place. 

I would like to mention to you that we decided to approve your request with all the terms and conditions. I am happy to inform you that, your request has been approved as per your needs and with the proper legal process. Now, you can officially use our place for your occasion.

For further information, you can reach us anytime at (mention phone number) or through an email (mention email address). You can directly come to our office also.

Best of luck for your future

Sincerely,

[Name]

[Sender name]

use the venue approval letter

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Letter Template: 1

Employment Approval Letter

[Date]

To,

[Name of recipient]

[Address]

Subject: Approval Letter for Employment 

Respected Sir/Madam,

This is to inform you that you have applied for this job position as (mention job role) at our company (mention company name). My team has interviewed many candidates, but when they took your interview, they noticed the passion you had for entrepreneurship and intellectual curiosity. So we would like to inform you that your application has been approved.

We have seen in your resume that you have very good knowledge of [topic]. It will be very profitable for us if you know they work on this [topic name].  Your date of joining is [mention joining date]. I hope you have seen all our terms and condition and then you agreed to work with us.

Your training will continue for the first few days then you will be taught everything about the work. We hope you will have no problem. My teammates and I will be ready to help you.

All the best for future

Sincerely,

[Name]

Employment Approval Letter

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Letter Template: 1

Conference Approval Letter Template

[Date]

To,

[Designation]

[Address]

Subject:  Approval Letter for Conference

Respected Sir/Madam,

A few days ago you wrote an application to us and requested that you want to attend a conference [name of the place] on [mention date]. The conference theme is [Name] and we all know that this conference is very important for a new employee. This year’s agenda focuses on [topic name].

We never had a conference on this topic in our office but this year we are very lucky to have this conference in our office. So, I am happy to inform you that we approved your application for this conference. Notable people from different places will come to attend the conference and they will share their knowledge here. 

The conference features many industry talks, keynote speakers, and motivational talks that will help your career life. We hope you will be present at the conference from beginning to end.  The cost to attend the conference will be the registration fee of [mention fee amount].

Please let us know if you need any more information about the event. For further information, you can reach us anytime at (mention your phone number) or through an email (mention email address). We are looking forward to you at the conference venue.

Thanking you

Sincerely,

[Sender Name] 

conference approval letter

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Letter Template: 1

Car Loan Approval Letter

[Date]

To,

[Designation]

[Address]

Subject:  Approval letter for a car loan

Respected Sir/Madam,

I was a (mention your designation) want to inform you that, you have made a request to us about a car loan. We are glad to inform you that your requested loan from the bank [name] has been approved by our loan department office.

Since you have been a member of our branch for a long time, we know you very well. We have checked all the documents you submitted, and all the documents were verified correctly.

We gave you all the further documents, hoping you read them properly as our documents have a lot of terms and conditions. We hope you will abide by those terms and conditions.

You may know that we don’t charge much interest on a car loan so you have nothing to worry about. So with your permission, we will continue our loan process and send all the documents to your home address.

For more information, you can reach us anytime at (mention phone number) or through an email (mention email address). Or can directly come to our office.

Sincerely,

[Sender Name]

car loan approval letter

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Letter Template: 1

Financial Assistance Approval Letter

[Date]

To,

[Designation]

[Company name]

[Address]

Subject:  Approval Letter for Financial Assistance

Respected Sir/Ma’am,

As a manager [mention your name], would like to inform you that we received your request regarding financial assistance for the poor condition of the office infrastructure. Here you said that many of the walls in our office have deteriorated and many electric wires are sticking out of the switchboard. Many small things like this need to be changed. 

You need a large amount of budget to fix these things. So, we decided to approve your request for maintenance work. Our only request to you is that when the office maintenance work is going on, please supervise whether the work is going well or not. Because we know that no one can do this responsible job except you. Check the budget once before doing anything new.

 We are happy to see your concern for the office. 

Best of luck with your work and future

Sincerely,

[Sender Name]

financial assistance approval letter

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Letter Template: 1

Hotel Reservation Approval Letter Template

[Date]

To,

[Designation]

[Address] 

Subject: Approval for Reservation

Respected Sir/Madam,

I am (mention your name) writing this letter to inform you that your reservation has been confirmed Booking [Number] [hotel name –Place].⁣

Check-in: [Date- Time]

Check-out: [Date-Time]

No. of Rooms: [mention details about room type]

No. of Guests:  [Members]

Home Name: [Name]

Address: [Name] Contact Number: [Number]

This reservation is to be under the name of [candidate Name].  You mentioned in your application that you are coming with your family and you have two small children. We need to assure you that our hotel is fully equipped for y family.

We have many play stores and playgrounds for children and a gym and swimming pool for adults. Our restaurant has all kinds of food available. Our kitchen and hotel premises are very neat, clean, and hygienic.   

 Please provide valid Govt. issued Address/ID proofs for all guests at the time of check-in. (mention names of valid id proofs). 

Pay Reminder – 100% booking amount will be collected at the time of check-in. 

If you need any more details please feel free to contact our customer service or office. We are always available to serve you.

 Sincerely,

[Name of authorized signatory along with designation]

hotel reservation approval letter

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Letter Template: 1

Purchasing Goods Approval Letter

[Date]

To,

[Designation of addressee]

[Company name]

[Address] 

Subject: Approval for Purchasing Goods

Respected Sir/Madam,

I am (mention your name) from (mention agency name), I would like to inform you that, we went through your application. We have decided to approve your request. We noticed that all the things you requested us to buy are very popular in today’s market. So, it will be good for us to have all the stock available with us which you have mentioned. 

We are happy to inform you that, we have approved your request and will purchase the mentioned goods soon. 

We have seen all your business and we have verified all your documents. We like your start-up ideas. We hope we can sell your goods well in the market. For further information, you can reach us anytime at (mention phone number) or through an email (mention email address). You can also visit our website for more updated information (provide link).

Hope your start-up goes very well. We wish you all the best.

Sincerely,

[Designation of the sender]

[Signature]

purchasing goods approval letter

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Template: 1

New Uniform Approval Letter

From,

[Name of the Company]

[Sender’s Name]

[Job Title]

[Address, Zip Code]

[Phone]

[Email]

[Date]

To,

[Recipient’s Name] 

[Job Title]

[Address, Zip Code]

Subject: Letter of Approval for New Uniform

Dear [Recipient’s Name],

This is to inform you that we have received and considered your request for approval of a new uniform. I feel pleased to declare that the company has approved the request.

Hence from the date [Date], a new uniform will be applicable and mandatory for employees to wear while working.

A uniform is not only a dress code that represents our brand value but also brings a sense of unity to the workplace. It symbolizes the very spirit of equality and hierarchy in an organization.

Keeping a view on that [ Name of Company ] has decided to modify and bring a fresh perspective into work culture by approving a new uniform.

Special care will be taken to cater to the need of the work hour comfort of the employee by choosing the appropriate material for the uniform.

I hope all the employees will be happy with the decision.

Sincerely,

[Sender’s Name].

approval letter for new uniform

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Letter Template: 1

Work from Home Approval Letter

From,

[Name of the Company]

[Name of the Sender]

[Title of the Job]

[Address, Zip Code]

[Phone]

[Email]

[Date]

To,

[Name of the Recipient]

[Title of the Job]

[Address, Zip Code]

Sub- Approval for Work from Home.

Dear [Name of the Recipient],

This is to let you know that we have received your application requesting us to enable you to work from home. We have undergone the scopes, risks associated with it, and we concluded granting permission and access for you to work from home. You will be provided with the required access and technical support as follows.

[List of Technical Details]

I would like to stress the fact that, providing a good working environment as well as supporting employees to maintain their work-life balance is one of our company’s top priorities to maintain optimum productivity.

While approving the permission to work from home, I also expect you to be aware of the risk associated with it and abide by the company policies and regulations, by maintaining an appropriate level of confidentiality as per your job role.

Sincerely,

[Name Of The sender]

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Letter Template: 1

Joining Approval Letter Template

From

Name

Job position

Organization name

Address of the organization

To

Name of the recipient: 

Address 

Subject: Approval Letter for Joining

Dear Sir/Madam

I am writing this letter to approve your request that you made on (date) for joining our organization. I am pleased that you are interested to join in our organization. 

The documents that you have sent are as follows:  

1) ABC

2) XYZ

3) LNM

4) PQR

5) UVW

We have verified all the documents and found that everything is correct. You are eligible for this work (mentioned the position). So, I would like to inform you of the joining date which is (mentioned the date). 

There are some rules and regulations, which you have to follow. As you know, your work will begin at (mention time) and you have to work at least (mention hours) every day. Hope you are clear about your salary, which is (amount). The other benefits such as insurance and medical facilities will be informed to you soon.

I hope that you will be a good asset to our organization. I wish you all the best. For any queries, please feel free to contact me.

Thank you very much.

Regards

Name and signature

joining approval letter

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Letter Template: 1

Advertisement Approval Letter Template

From

Name:

Job position:

Organization name:

Address of the organization:

To

Name of addressee: 

Address:

Subject: Approval Letter for Advertisement

Dear Sir/Madam

Your request for approving the advertisement is approved by us. I have checked your advertisement, which you proposed earlier. The advertisement will be a great deal for us.

After examining your advertisement, we found no defects. Everything is okay. As per the deal, you will get the money (amount) from our company. I am pleased with this type of advertisement that is really very attractive. 

It has such conviction power and it is also very suggestive. The language used in this advertisement is very simple and people can easily access it. The unique headline of this advertisement will easily catch the public’s eye.

It is just mind-blowing. The picture and sketches which you used will be greatly helpful in explaining the advertisement. Through this advertisement, the message you want to share is very catchy.

The advertisement is going to be telecast on the upcoming (date). Let’s see if your advertisement’s marketing performance. I hope it will be capable of holding the public’s attention. The advertisement has truthfulness and I think from this advertisement people can learn something. 

Thank you very much.

Regards

Name and signature

advertisement approval letter

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Letter Template: 1

Contract Extension Approval Letter

[Name of sending Authority]

[Address]

Ref: Approval for Contract Extension.

Dear [Name of Contractor],

Through this letter, I wish to notify you that your request for an extension of the contact related to [details of contract] with reference number [ ] has been approved by the appropriate authority.

The time for your contract has been extended from [previous date of contract] to [present date of contract] as per the clause [mention clause number and details].

It is for your information that the extension was granted as per rules and regulations due to [mention the days and reason of extension]. Please keep in mind that the contract is extended till [no of working days extended] to ensure the orderly processing of your request.

I have attached the details of the contract extension form in the attached letter. You will be required to fill out certain forms to ensure the extension of the contract is validated as per your consent. We assume that the contract will be ready for completion by [anticipated completion date]. 

I hope you are fine with the details; if you need to make any changes to the contract, please don’t hesitate to call me over the phone at XXXX or mail me at XXXX. Thanks in advance.

Regards,

[Name of Sender]

contract extension approval letter

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Letter Template: 1

Community Service Approval Letter Template

[Name of sending Authority]

[Address]

Ref: Approval for [mention details of community service]

Dear [Recipient’s Name],

I hope you are doing well. I am hereby writing this letter to confirm that the request made by [name of the person who requested for community service] on [mention date] stands approved by the [name of community service approving authority]. I am happy that [name of applicant] understands the value of serving the community at [name of place].

I appreciate your efforts of working for the [mention the type of community service] and I can assure you that [name of applicant] will experience great content working with them.

The authorities would not wait to approve your application due to the previous community service records that were mentioned by you in the request letter. You need to fill out some formalities before beginning the community service. The details of the formalities are mentioned in the enclosed letter.

Please adhere to certain basic terms and conditions of the community while working. You need to fulfill the basic work hours and shifts.

In case you have any queries related to the community service, don’t hesitate to call me over the phone at XXXX or mail me at XXXX. Looking forward to working with you soon.

Regards,

[Name of Sender]

community service approval letter

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Letter Template: 1

Seminar Approval Letter

From

Name

Job position

Organization name

Address 

To

Recipient name

Organization name

Address 

Subject: Approval Letter to Conduct a Seminar

Dear students

I have reviewed the request that you made on (date) for conducting a seminar. 

I am pleased that you are interested to conduct a seminar for the sake of students. I am very glad to say that your request is approved. The topic that you have chosen is really very interesting and one should know about this. 

I am very impressed that you have invited me and all the teachers in this seminar. I will definitely arrange some time to attend this prodigious seminar. The time and the date of conducting the seminar are (mention time and date) in the (mention place). The other facilities that you have asked, will inform you shortly. 

This is an ideal opportunity for students to improve their knowledge, listening skills, and communication skills by interacting with renowned speakers. I hope this seminar will give the students a renewed motivation to pursue their ambitions and to find their enthusiasm increased. This can lead to higher output and fulfillment of professional and academic goals.

Thank you very much.

Sincerely,

Name and signature

seminar approval letter

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Letter Template: 1

Conveyance Allowance Approval Letter

From

Name

Job position

Organization name

Address 

To

Recipient name

Organization name

Address 

Subject: Approval Letter for Conveyance Allowance Request

Dear (Name)

I am writing this letter to approve your request for the conveyance allowance which you made on (date). You are our regular employee and maintained a good position in our company. 

Under section [mention details of tax law] of Income Tax Rules, you can avail of a tax exemption of (amount) per month or (amount) per annum. It is offered to you to compensate for your travel from the company to various offices.

You do not need to submit bills or receipts to avail conveyance allowance. This allowance will be normally added to your basic salary structure.

Since your promotion in our company, you have been sent out to visit various offices of our company. For that purpose, you requested us to allow you a travel allowance; so, we are willing to give you this allowance as you can pursue official visits as many times as required. 

 I hope you will give our company a brighter future through your work. For further details, if needed, you can contact me.

Thank you very much.

Regards

Name and signature

conveyance allowance approval letter

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Template: 1

Child Traveling without Parents Approval Letter

From

Name

Address 

To

Addressee name

Organization name

Address 

Subject: Approval letter for my child traveling without parents

Dear (sir/madam)

I am writing this letter to approve your request which you made on (date). I (name), the legal guardian of (child’s name), give my consent for (him/her) to travel with you.

Firstly, I was thinking that how (he/she) will go for travel without (his/her) parents, and then I read all information that you provided. I am pleased to see your rules and regulations. Your security system is very powerful, and now I am not feeling any trace about my child’s security. 

(He/she) has a great desire to know the unknown, to see the unseen, and you gave this opportunity to (him/her) to fulfill (his/her) wise. The vehicle that you have mentioned is very comfortable for (him/her), and the place where (he/she) will travel is very charming. I hope (he/she) will enjoy throughout the journey and will be able to know new things that will increase (his/her) general knowledge. 

Besides this, you promise to take care of (him/her) and will take all the responsibilities of (him/her). So, I can trust you and am allowing (name) to go with you.

Regards

Name and signature

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Letter Template: 1

Disposal of Assets Approval Letter

From

Name:

Job position:

Organization name:

Address:

To

Recipient name:

Job position:

Organization name:

Address:

Subject: Approval letter for disposal of assets

Dear (sir/madam)

I am writing this letter to approve your request to dispose of assets. The disposal of assets indicates the elimination of assets.

Previously you requested our organization so that you can dispose of the assets for the welfare of our organization. You have told us that the assets are with you, and you want to dispose of those things.

You have already taken permission from your higher authority for this work of disposal. Your company has permitted you to sell.

As the assets of no use, these are no longer useful; that’s why you are doing it. I have seen the assets. The assets are fully depreciated, and those must be disposed of. 

If the recording of gain or loss on the transaction is required, the transaction history will be available. The transaction details will also be available in the reporting period. You can check the history when the disposal occurs.

During this procedure, you should abide by terms and conditions. For further details, you may contact me.  

Regards

Name and signature

disposal of assets approval letter

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Letter Template: 1

Data Collection Approval Letter Template

From

Name

Job position

Organization name

Address 

To

Recipient name

Organization name

Address 

Subject: Approval Letter for Data Collection

Dear (name)

I have reviewed your request that you made on (date) for the data collection on (mention the subject) in our organization. Your request is granted.

I went through your questions which are full of information. One will be able to gain knowledge about (mention the topic) from your data collection. I can assure you that proper information will be given from our side. I will be pleased if our data will help you in your research work.

I would like to schedule a date and time (mention date and time) for you. But you have to maintain some stipulations (mention any stipulations; such as the organization name should not be reflected in the report, results must be shared with us, all information provided from our side will be treated as confidential and purely for academic purposes, and so forth). Hope you will comply with our rules and regulations and will not misuse our data.

If you have any queries regarding this approval letter, you can contact me. Active co-operation is highly solicited.

Thank you very much.

Sincerely

Name and signature

data collection approval letter

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Letter Template: 1

Dissertation Approval letter Template

From

Name

Job position

Organization name

Address 

To

Recipient name

Organization name

Address 

Subject: Approval letter for dissertation

Dear (student name)

I have received your dissertation entitled (name of the topic) and it is approved by us. 

I went through your dissertation which is unique and plagiarism free. It shows immense creativity skills throughout the dissertation. It clearly shows that you went through a lot of research papers, review articles, magazines, and journals. 

The title of the dissertation tells us the topic and attracts us to know more about this. All the paragraphs are described clearly and readers will be able to read the dissertation without any difficulty. The introduction part will easily catch the reader’s eyes. I am particularly impressed with your original ideas, applying sound research, and practical design. Your dissertation is logical and rational, accurate neither too large nor too short and the presentation is beyond my imagination.

I was spell-bound by seeing your interpretation part which shows your boundless knowledge about this topic and the conclusion part tells us the importance of this study. The clear diagram, table, and pictures are giving more weight to your dissertation. 

You have maintained all the criteria for writing a perfect dissertation. 

Sincerely,

Name and signature

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Letter Template: 1

Driving License Approval Letter Template

From

Name:

Address:

To

Addressee name:

Address:

Subject: Approval letter for driving license

Dear (sir/madam)

Your request for driving license is approved by us. We went through the application form that you made on (date). Your age is also right to get a driving license.

The documents received from you are as follows:

1) ABC

2) XYZ

3) PQR

4) MNO

5) RST

We have verified all the documents, and you are eligible for getting a driving license. You have already paid the processing fees i.e. amount (mention) and the rest of the fees i.e. amount (mention) will be taken from you later. 

You have also passed the written test regarding the rules and regulations of traffic, and that describes your thorough knowledge of traffic. You have already shown your skills by passing the practical test also.

These show how expert you are in driving as well as parking. You also have excellent knowledge to control a vehicle. We have tested your vision also and no issue has been found in it. 

As you have passed all the criteria for getting a driving license, so, your request is granted. Wishing you all the best and a safe drive, save a life. 

Thank you very much.

Regards

Name and signature

driving license approval letter

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Letter Template: 1

Outreach Programme Approval Letter Template

[Date]

To,

[Designation]

[Academy name]

[Address]

Subject:

Respected Sir/Madam,

My name is (mention your name) from (mention your agency name) wanted to say you that, we looked into your requested letter for your approval for an outreach program. We are happy to inform you that we have decided to approve your request. 

We are giving you this contract because we are launching a new program that could be right for you. Don’t lose hope, forget everything, and start everything from new. This is the best opportunity for you.

We would like to say about your properties. What else do you have besides your own house and what else do you want to sell? If you want to sell these at a lower price then we can continue talking about those.

After your house gets sold through this program, you will not be able to spend any more on this. After the house gets sold, you can stay here until you find a place to live and you can’t take anything extra from this house. You will not be an owner for this property onwards legally.

For further information, you can reach me anytime at (mention phone number) or through an email (mention email address). You can directly come to our office also.

Thank you

Sincerely,

[Sender name)

outreach programme approval letter

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Letter Template: 1

Fire Fighting Scheme Approval Letter Template

 [Date]

To,

[Designation]

[Academy name]

[Address]

Subject:

Respected Sir/Madam,

My name is (mention your name), would like to say on behalf of our manager [mention your manager Name], that we have approved your request for a fire fighting scheme. Permission is hereby granted for the construction subjects to the provisions of the respective acts.

This scheme has some terms and conditions and we have to follow these terms and conditions. The structural condition of the building shall be the entirety of the owner or engineer of the scheme.

All the materials that will be used must have good quality. No walls and ceilings should be constructed of easily volatile material and the staircase should be built of the resisting material as per the specification. Fire exits must be present in the backdoor of the building. Make sure about the proper property used.

No unnecessary or unfair properties will be accepted. Do take care of the employees working under you. The structure of the building should be the same as mentioned. 

Hopefully this time there will be no mistakes like last time and everyone will do the work by following the rule of the scheme.

For further information, you can reach me anytime at (mention phone number) or through an email (mention email address). You can directly come to our office also.

Thanking you

Sincerely,

[Sender Name]

fire fighting scheme approval letter

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