Event Invitation Acceptance: 9 Email and Letter Templates

Great invitation letters are brief and easy to understand. Inviting someone to your Event is nothing but you are welcoming someone to your home.  As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient, and the second is to make this event Successful.

Accepting Social Event Invitation letters are letters you write to confirm that you are attending the event. Accepting the Invitation gives a good impression of the invitation. This is the Formality that can be very important to keep the relationship strong.

There are different kinds of words to write which depend on the event, these letters can be formal or informal. Regardless, all Accepting invitation letters must be sent in advance to give the recipient enough time to manage or plan accordingly.

How to Accept an Invitation Formally?

  • Begin by thanking them for the invitation and confirming your attendance. In this manner, you present the most important information first.
  • Next, convey your hope that the event will be a success and a pleasant occasion.
  • Alternatively, you can ask for additional clarification on any specifics in a separate paragraph so that it is clear that you need a response.
  • Sign the letter officially with ‘Sincerely’ or ‘Yours Sincerely,’ and add your complete name rather than just your first.
  • Always respond to a formal invitation as soon as possible with a succinct (one or two lines) written response that pays close attention to detail.
  •  Keep in mind that the structure of the acceptance should be the same as the format of the invitation. For example, if the invitation is centered on the page, so should the acceptance. Unless you are using personal stationery with your complete name on the letterhead, begin the acceptance in the third person. Then you may start with the first person “I.”

How to accept an invitation formally email?

  • A formal invitation, such as one to a conference or a wedding, necessitates a formal and gracious answer. So, be strong yet courteous.
  • Express your gratitude for the invitation and accept it.
  • Confirm travel, time, location, and lodging arrangements.
  • Describe your hopes for the occasion. Pray for the success and the grandeur of the event. 
  • Maintain an optimistic tone. Reciprocate the courtesy offered by accepting this invitation.
  • Try to give out some of your details where that person can reach you in case your arrival is delayed.
  • Make an impactful note within your email making the recipient feel that the event stands important in your eyes too.

Template: 1

acceptance of an invitation Letter and Emails

Dear _____,

I am very much glad to accept your prestigious invitation to the ________ at _______city on 27/04/20XX. I will be surely attending this event. I would really enjoy spending time with you at these kinds of events. It’s been always fun partying with you.

I have chosen the appropriate costume according to the dress code. Make sure that I will be reaching there by Xpm as mentioned by you in the letter.

I once again thank you for inviting me to attend this prestigious event. I feel very much excited to attend this program.

Thanking You

acceptance of an invitation letter and emails

Template: 2


Thank you very much for inviting me for______.

This event will be successful and full of fun for me. I have heard a lot about your ____ but could not attend any of the programs.

I have always heard that you are going to celebrate it well, and I am happy that you are getting a chance to be part of this big and wonderful Event. My Childs are always eager to meet and have a good time at your event.

I am so glad that you called me for this event as it is very difficult to get time for the event but I will manage for the same. I will make sure that I am free that day and come and enjoy your ____ program and pray that you get all success you want from this ____ event.

Once again Thanks for Inviting me.


event invitation acceptance

Template: 3

Mr. and Mrs. Delling,

We are accepting with pleasure your kind invitation to the __________on  Saturday, June sixteenth, at eight o’clock in the evening at the _____________.

We will make sure that We are free on that day and come and enjoy your ____ program and pray that you get all success you want from this ____ event.

Thanking you,

event invitation acceptance

Template: 4

Dr. Jane Doe

Thanks for your Invitation to ___Event.

It’s delighted to accept your gracious invitation to a reception for _________ Sunday, February 19, at ______ p.m. at the University Alumni House.
Mr. _______ regrets that he will be unable to attend because of another commitment.

We will make sure that We are free someday and come and enjoy your company.

Thanks a lot,

Your name

event invitation acceptance

Template: 5

Dear ______,

First of all, We are inviting you to get together with your Schoolmates and remember your old friend for this Event. We have planned a get-together for the members of our Family. Kindly make yourself available for it.

The get together is on _________ (date) in the school premises. We choose the school itself because it will be great to see all the people back together at the same place where they used to play, study and live together years ago. It will be a humbling experience to remember your old school days. School days are the best days of anyone’s life. It will be nice to get nostalgic.

We have invited some teachers also. Kindly be there to make it a memorable one.


event invitation acceptance

Template: 6

Ms. Joellen gratefully accepts your invitation to the annual ________ on Tuesday, November 20, at 12:XX p.m.
Regrettably, a previous commitment will force my departure before the 2:00 p.m. presentation of the awards.

Thanks a lot

event invitation acceptance

Template: 7

Dear _____|

I am overwhelmed that you sent me an invitation to this event. I have been waiting to attend a social awareness campaign for so long and here I get an opportunity.

First I would like to congratulate you on your previous event in Chicago which was a huge success and I wish you that this one is an even bigger success than that. I would be available at the venue before time so that any service which I could provide be used for the event.


event invitation acceptance

Template: 8

Respected _____,

Your invitation has added to my happy mood. It will be a great pleasure for me and my family to attend such an honorable event amongst the dignitaries of the country.

You have been an inspiration to me since my childhood and sharing a space would be no less than a dream for me. We would reach the venue before the event starts and would witness the process of felicitation for your notable work in the area of literature.


event invitation acceptance

Template: 9

Dear _____

It’s my pleasure that you have invited me to this event. I have been reading your blogs, columns, and articles in the newspaper and the internet. I feel proud and honored that we have known each other. Your work towards society and especially kids is commendable.

It will be an honor for me to be a part of an event that will help our kids and the nation’s future to grow.

I would also like to tell you that I would like to make a charity payment towards your NGO and be a small part of this big initiative. Your team has been an inspiration to the nation, and we wish you all the very best.

Looking forward to meeting you at the event.


event invitation acceptance

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