When someone else, a stranger, comes to live at your home for a specific period of time then he or she becomes your tenant. But before that, it is mandatory for that particular person to send you a tenant application.
If you like and accept it then you keep forward certain terms and conditions of your own, further going on with the process.
If you are someone who is thinking of creating such a letter showing your acceptance of the tenant application then make sure to have a look at the sample letter written by me, using which as a reference you will be able to develop yours with total ease.
Template: 1
Tenant Acceptance Letter Sample
From
[Name of the owner]
[Mention street address of the owner]
[Mention state, city and zip code]
[Date]
To
[Name of the tenant]
[Mention street address of the tenant]
[Mention state, city and zip code]
Dear [Name of the tenant],
I am writing this letter to accept your tenancy offer. As we discussed earlier the rent that is [Mention the amount] per month and you have to pay this amount on [Mention the time duration like the first day of the month].
You can live from [Mention the date]. This room is meant for [Mention the purposes like residential] use only. In case of any damage from your side, I will accept you to pay for the damage.
If you break any terms and conditions or rules of the society like [Mention the details of the terms and conditions of the society], you have to pay for it as a penalty and I am not responsible for that.
[Mention the details about the things which are not allowed for the tenant]. [Also mention the details about what facilities you will give to the tenant].
For further queries or concerns, contact me at [Mention your contact information]. Welcome to our society.
Sincerely,
[Mention your name]
[Your signature]
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Template: 2
As you know, a tender is an offer to perform some task or supply goods at a fixed price. In companies, it is taken as an invitation to accept a formal offer such as a takeover bid.
Corporate MNCs while doing business with each other often takes the help of these tenders. As a responsible member of an organization, if you have received such a tender that you find to be beneficial for your company then, of course, you should be accepting it.
In order to help you write such a letter where you show your acceptance, keeping your points too at the same time, I have come up with a nice sample letter, referring to which you will be able to write yours smoothly.
Tender Acceptance Letter Template
[Name of the company]
[Mention street address of company]
[Mention state, city, and zip code]
[Mention company’s mail address]
[Date]
[Name of the recipient]
[Mention street address of recipient]
[Mention state, city, and zip code]
Dear [Name of the recipient],
We hereby certify that we have read all the terms and conditions of the tender, and our company, [Mention name of the company] agrees to accept your company’s tender. As mentioned in the tender agreement letter, you have to do the needful [Mention the details about the terms and conditions of the tender].
We start our work with your company regarding this tender after all the paperwork. We decided to do all this paperwork on [Mention the date and time] at [Mention the place]. And then, we will start working from [Mention the date].
If you have any queries or concerns regarding the same, you can contact us through our company’s website [Mention website of the company] or email at [Mention the official mail address].
Sincerely,
[Mention your name]
[Mention your designation]
[Your signature]
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Template: 3
Tender Acceptance Letter
From
[Name of the owner]
[Mention street address of the owner]
[Mention state, city and zip code]
[Date]
To
[Name of the tenant]
[Mention street address of the tenant]
[Mention state, city and zip code]
Dear [Name of the tenant],
The purpose of writing this letter is to let you that I am accepting your tenancy offer for my [ number of rooms] room/ rooms apartment at [ mention venue ] in the city of [ mention city] of [ mention state name] of US. My name is [ your name]. I am the owner of this premises.
As per the discussion we had on [ mention date], you will be paying a rent of $[ amount ] every month on the [ mention number]st/nd/rd/th day of every month.
You have also informed that you are willing to shift on [ mention date] to this premises. You can do it accordingly. The accommodation that I have offered to you is for residential purpose only. You will be getting water supply for 24 hours in your premises. In fact, the apartment that you will be using for the residential purpose is fully furnished. I do believe that you will not face difficulty for anything.
You will find a balcony along with this room. There is enough space for maintaining your pet. You must keep in mind that if you are causing damage to the premises knowingly or unknowingly then you will be liable for paying the damages.
There are different terms and conditions that you need to follow while staying in this premises as a tenant. These terms and conditions are :
[ mention the terms and conditions]
In case, if you will fail to follow any of the terms and conditions then you must pay penalty charges.
There are certain things you must actually take care when you are staying as a tenant. These are:
[ mention do’s and don’ts that the tenant needs to follow].
It is expected that you will maintain healthy social environment in the area. You will not give opportunity for complaints coming from your neighborhood area.
I am hoping for a peaceful stay for you. For further details, you can surely contact me at [ contact number ] or through [ email id].
Sincerely,
[Mention your name]
[Your signature]
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Template: 4
Tender Acceptance Letter
rom
[Name of the owner]
[Mention street address of the owner]
[Mention state, city and zip code]
[Date]
To
[Name of the tenant]
[Mention street address of the tenant]
[Mention state, city and zip code]
Dear [Name of the tenant],
I am happy to inform you that I have taken decision to approve your tenancy request for the premises at [ mention neighborhood ] in the city of [ mention city name] in [ mention state name] of US.
As per the negotiation done on[ date], you will be paying a rent of $[ amount ] every month. It would better to send the rent on time. As per the agreement done, you will be paying the rent on [ mention date ] of every month.
If you are delaying to pay the rent by one or two days then you must actually inform it in advance. We have also discussed about how you are going to pay the rent. You will be sending the rent directly to my account number which is [ mention account number ] of [ mention bank name].
You can shift on [ mention date] as per the information you had shared with me. I must let you that I am offering this room strictly for residential purposes. It is a studio apartment. It is well furnished with the required amenities in the kitchen and washroom for cooking and cleaning. You are not paying any extra charge for it. But you will be paying for the electricity and water.
It is important to notify you that you will be paying for the damages you will be doing in the premises. Even if the damage is not done intentionally then also you must pay.
As you will be staying in [ mention neighborhood ] area, you should follow certain terms and conditions. These terms and conditions are:
[ mention the terms and conditions].
If any dispute rises from the society members then you will be liable to pay for it or handle it. It would not be my responsibility.
If you have any concern for this rented accommodation or the surrounding neighbor then you can call me at [ contact number ] or send me an email to [ email id].
Sincerely,
[Mention your name]
[Your signature]
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Template: 5
Tender Acceptance Letter
From
[Name of the owner]
[Mention street address of the owner]
[Mention state, city and zip code]
[Date]
To
[Name of the tenant]
[Mention street address of the tenant]
[Mention state, city and zip code]
Dear [Name of the tenant],
I am writing this letter in concern with offering my premises at [ neighborhood area ] in the city of [ city name] for tenancy term of 1 year with you. For my confirmation, I have your name as [ mention name]. For your convenience, I am sharing the address of the apartment that you will be occupying as tenant. The address is [ mention address ].
As per the conversation that we had on [ date], you will be paying an amount of $[ amount ] every month on the 1 st or 2nd day. In case, if you are unable to pay in time then you must inform me in advance. We had also discussed about the mode of payment on that very day. As expected, you will be paying the rent online to my bank account. I am sharing the bank account number for your convenience. It is [ bank account number] of [ mention bank name].
As per the information you shared with me, you will be starting to live from [ date]. I would also share with you about the fact that this room will be applicable for your residential purposes. You are allowed to bring your pet with you in this property. There is enough space to maintain the pet.
I should also let you know about the fact if you cause any damage to the property knowingly or unknowingly then you will be liable to pay for the damages.
As long as you will be staying in this property, you will be following certain norms. Such norms are highlighted below.
[ mention the rules and regulations ].
It will be entirely your responsibility to deal with the issues if you do not follow any of the norms.
I am hopeful that you will definitely be comfortable staying as a tenant in this property of mine.
For further information, you can call me on [ contact number ] or send me an email to [ email id].
Sincerely,
[Mention your name]
[Your signature]
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