Running an organization, you always try to look after your employees as they are the very pillars, the foundation of your success.
You try your best to ensure they feel comfortable working in a nice work environment. They get every facility they deserve being a member of your corporation. But sometimes it might so happen that due to some reason, an employee resigns from his or her position, and in such a situation, you are left with no other choice but to accept it.
For writing such a letter showing your acceptance of the resignation, you can take help from the sample letter I wrote. Seeing it, you can create yours with absolute convenience.
Template: 1
Resignation Acceptance Letter
[Name of the Company]
[Mention the street address of the company]
[Mention the city, state, and zip code]
[Mention mail id of company]
[Date]
[Name of the recipient]
[Street address of the recipient]
[Mention city, state, and zip code]
Dear [Recipient Name],
It is with regret that I, [Mention your name], [Mention your position] at [Mention name of the company], acknowledge the receipt of [Mention name of the person who is resigning the post]’s letter dated [Mention the date] resigning the position of [Mention the position of the person who is resigning].
Your resignation has been approved, and your final day of work will be [Mention the date of the final day].
I am very thankful and wish you good luck in your future endeavors on behalf of our entire team. It has been a pleasure working with you.
You did a lot for our company, no doubt about that. You have good communication skills. You know how to handle situations very well. Your decision-making quality is also impressive.
We respect your decision. If you want to refer someone in the future, please don’t hesitate to ask.
Good luck.
Sincerely,
[Mention your name]
[Mention your designation]
[Your signature]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 2
Resignation Acceptance Letter
[Name of the Company]
[Mention the street address of the company]
[Mention the city, state, and zip code]
[Mention mail id of company]
[Date]
[Name of the recipient]
[Street address of the recipient]
[Mention city, state, and zip code]
Dear [Recipient Name],
I, [ your name], working in the position of [ designation] in [ organization name], deeply feels regretful to inform you that [ organization name] has taken the decision to relieve you from the position of [ designation]. The decision has been taken jointly with the rest of the board of directors. The higher authority has accepted the resignation letter you sent via mail dated [ date].
For your confirmation, the date specified by you for leaving the company premises is [resignation date]. The board of directors has given approval for your resignation, and hence your final working day will be on [ final working date].
We are feeling a little sad and at the same time happy because you are leaving [company name ] for better opportunities. We will never forget the day you joined [ company name]. It was on [ mention date and year]. You joined in the position of [ previous designation].
You were a fresher then. From the beginning, you were found not only skillful and knowledgeable but also possess excellent communication and leadership skills. We have never found coming late to the office or taking any long-term leave. We are extremely happy with the quality of work you have given us for the last [ time span] years.
We all know how you struggled initially to understand the work assigned to you. But you have done unbelievably the best by over achieving the company’s target later. In fact, you have always exceeded my expectations.
We are hopeful that you will also meet your target in future endeavors.
On the day of your departure from the company, you will get your relieving certificate and the experience letter. We will organize a farewell party for you on the very day of your departure.
We wish you all the best for the success ahead. In case if you need any help from our end, do not hesitate to call us at [ contact number ] or [ email id].
Good luck.
Sincerely,
[Mention your name]
[Mention your designation]
[Your Signature]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 3
Resignation Acceptance Letter
[Name of the Company]
[Mention the street address of the company]
[Mention the city, state, and zip code]
[Mention mail id of company]
[Date]
[Name of the recipient]
[Street address of the recipient]
[Mention city, state, and zip code]
Dear [Recipient Name],
After a long discussion for nearly an hour, Mr./Ms[ name], who is working in the position of [ design] in [ organization name], has taken the decision to discharge you from the service as a [ design]. Regretfully, I, [ your name], working in the position of [ design] have been assigned to inform you.
It is really sad news for all of us that you will be leaving the company premises on [ resignation date]. But you cannot leave the space you occupy in our hearts. We will always remember you as a talented, honest, and faithful employee. You have maintained professional decorum all throughout your career growth in this company for the last [ time span] years. It is indeed highly appreciated.
In your entire employment period of [ time span] years, we have noticed that there has not been any complaint against you coming from any end. Instead, you had always taken the initiative in handling the dispute between the senior and junior employees.
You have not only achieved your target but also assisted the team members in achieving meeting any challenge related to the project.
You have proved your best in client handling skills. You submitted your resignation detail on [ date of submission]. As per the information in the resignation letter, you will leave the company on [ resignation date].
You keep notice of the fact that [ company name] has given approval for your resignation. Before you leave the company premises, you must submit [ mention the company asset details] on the day of departure.
You will be pleased to know that you will get a final paycheck along with the relieving and experience certificate on the day of the final working day.
Overall, working with such a wonderful person like you has been great. You have done a fantastic job in [ company name] for a period of [ time span] years. We wish you all the best for your future endeavors.
Good luck.
Sincerely,
[Mention your name]
[Mention your designation]
[Your Signature]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 4
Resignation Acceptance Letter
[Name of the Company]
[Mention the street address of the company]
[Mention the city, state, and zip code]
[Mention mail id of company]
[Date]
[Name of the recipient]
[Street address of the recipient]
[Mention city, state, and zip code]
Dear [Recipient Name],
I am [ your name ], working in the position of [ design]. Do deeply regret to inform you that Mr./Ms.[ name] has taken steps to approve your resignation request sent by you via mail on [ date]. You might be aware of the fact that Mr./Ms.[ name] is the director of the company. He has reviewed your resignation request in detail and understands your problem. With the collective opinion of your manager and directors, he/she has taken the decision to approve your resignation.
As per the information that we have in our records, you joined [ company name] on [ date]. It has been a long time since you have been working with us. But never had we felt burdened with your existence. You not only worked hard for your own target but also inspired everyone in this company.
We have observed your remarkable contribution and career growth in this company for a period of [ time span ] years. You joined the company in the position of [ design], and right now, you are in the position of [ design].
You have always followed the terms and conditions of the company. We have been punctual and always regular in the office.
As we understand that you are looking for further career growth, and therefore, the decision has been taken by the management to discharge you from duties on [ resignation date].
You have specified the reason for your resignation as [ mention the reason].
We hope you always do better than the best you have done in this company.
On the day of leaving this company, you must not forget to submit your company id card and other assets given to you for working at the office and also from home. These assets are { mention the assets in detail].
You will receive the pay cheque and relieving certificate on the day of leaving the company.
Kindly get in touch for further guidance on [ contact number ] or send an email to [ email id]. We will be more than happy to assist you.
Wish you the best of luck.
Sincerely,
[Mention your name]
[Mention your designation]
[Your Signature]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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