Employed in an organization, the employees work hard day and night and do their best to achieve fruitful outcomes for the advancement and success of the company and in return, it may so happen that they request certain flexibility in the working procedures or hours.
Being a responsible member of the organization if you are thinking of writing a letter showing acceptance of this demand then make sure you use this sample letter written by me as a reference, going through it you can create yours successfully.
Template: 1
Flexible Working Acceptance Letter
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to Accept Flexible Working
Dear (Name of the Recipient),
I am very pleased to inform you that your request of getting flexible working hours and flexible working procedure, which you requested at our meeting of (mention the date of the meeting) has been accepted by our higher authority. You will be glad to hear that your working time and procedure have been changed to (mention the details).
Your changed working process and schedule will take effect from (mention the date of starting). We have enclosed the changes in the rules of our company due to your request and have attached a copy of the new rules with this letter.
You are requested to follow all the rules and regulations of our company at the time of your service.
Please submit a signed copy of this acceptance letter in order to show your acceptance of our norms before the date of (mention the date) at our office of (mention the details).
You must also remember that you cannot request any changes in your working flexibility request for the next 6 months after accepting this letter.
Hope you will accept our rules,
Thank you very much,
With Regards,
(Hand-written Signature)
(Date)
(Notary or witness if required)
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Template: 2
Flexible Working Acceptance Letter
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to Accept Flexible Working
Dear (Name of the Recipient),
It is a matter of great happiness to inform you that as you had requested for the change in the working hours and the flexible working condition that you had requested at the meeting conducted on [ mention date ] , have been approved by higher management authority.
For your information, it is [ mention name] leads the higher management authority. You will be happy to know that your working pattern and time table has been changed to [ mention details]. This change has been done as per your request and convenience.
I would like to let you know that the changing condition and time will be effective from [ mention date]. We also made some alterations in the terms and conditions in the company and documented all the necessary changes in policies and attached the information along with this letter.
You can check the information as per your convenience and you can contact our HR department for further clarification. You must also put your signature on every page related to the terms and conditions and also on the page where your new shift timing has been mentioned.
We are expecting that you will be following the terms and conditions of the company.
We do believe that you will definitely prove your ability once you start coming in the new shift timing. You will be reporting to [ mention the senior ] . It will be a completely new team for you. I would like to also inform you that [ mention the senior name] is very cooperative, talented and hardworking. Joining his team will definitely enhance your quality of work.
We are expecting that you will be signing the copy of the acceptance letter to reveal that you do readily accept the terms and conditions of the company. You are expected to confirm it before [ mention date].
We do hope that you will sincerely follow the rules.
[Mention your name]
[Mention your designation]
[Your signature]
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Template: 3
Flexible Working Acceptance Letter
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to Accept Flexible Working
Dear (Name of the Recipient),
It is indeed a great pleasure to inform you that your request for the flexible working pattern have been approved by the leading member of the company. He/she is Mr./Ms. [ mention name]. he/she is working in the position of [ designation] in our company.
As a matter of fact, we are really proud to have you as the member of our company. You have been sincerely fulfillling the target for last [ time span] years. We are expecting more quality contribution from your end.
We do understand that you are not comfortable in your current working schedule. Yet, you have always proved your best and increased the productivity. Considering the fact, you are the best candidate of [ mention company name] , the decision has been taken by Mr./Ms. [ mention name].
You would be happy to know that your shift timing and schedule has been changed to [ mention detail].
You will witness the change in the working condition and shift timing from [ mention starting date]. As per your request, we have mentioned the changes in the document which is attached with this letter. You can read the terms and conditions also. There has been changes in them also.
It is expected that you will surely follow the rules and regulations mentioned in the documents and go as per the new shift timing. If you have any issue or query related to shift alterations or changes in terms and conditions, you can contact the Administrative department. You will be assisted accordingly.
You are requested to put your signature on every page related to new rules and regulations. It will prove your acceptance for the new norms. We are expecting that you will surely prove your efficiency in the new conditions and in new shift timing.
We would also want to let you that once you agree and sign the new shift timing and rules , it would remain effective for next 6 months. Any change will not be accepted in between.
Wish you all the best.
[Mention your name]
[Mention your designation]
[Your signature]
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Template: 4
Flexible Working Acceptance Letter
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to Accept Flexible Working
Dear (Name of the Recipient),
I am quite happy to inform you about the fact that the request that you placed for changing the work schedule or the shift timing had been responded accordingly by [ mention name ] who is the general manager of this esteemed company. You had placed the request for changing your work schedule during the meeting conducted on [ mention date] at building number / name of the building of our company.
We are confident that you will become more productive by working in the new shift timing. You will be happy to find that your shift timing and working method has been changed to [ mention the details].
This change will be effective from [ mention date] and you will be coming everyday at [ mention building name or address] of our company premises. We have mentioned the necessary changes in another document attached with this letter. You will find changes in the terms and conditions.
Kindly go through the document carefully related to terms and conditions and your new work schedule. It would be relevant for your working period in our company.
As you are already placed in the responsible position in our company, you will be following the terms and conditions accordingly. In your work set up in new work timing, you will be reporting to [ mention manager name] from [ mention date].
Since you have been working in [ mention company name] for a period of [ time span] years, you have proved your excellence in every respect. There has not been any complaint against you regarding your work and your behavior. You have proved to be cooperative, honest and hard working. You have been always meeting target of our company.
These reasons had led us to bring change in your working hours.
Kindly make sure to sign on every page related to the terms and conditions and your working schedule and send them back to us as soon as possible.
Please do contact us for any query related to the new norms and your new working schedule on [ contact number ] or via [ email id].
Wish you all the best.
[Mention your name]
[Mention your designation]
[Your signature]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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