Termination of Representation Letter Sample: 4 Templates

Template: 1

Termination of Representation Letter Sample

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

You have been a trustworthy client of [ insert the name of the sender’s organization], and our legal services since the past [ insert the number of years of association with the receiver’s organization].

However, in our interactions over the past few [ Insert the relevant number of days, weeks, or months], we have had several opinion differences regarding the approach of the case. Such heavy differences have made it impossible for us to communicate in that way.

As a result, [ Insert the name of the sender’s organization] will be unable to provide further work on [ Insert the relevant details of the case provided], nor will [ insert the name of the concerning organization] accept any other legal work you may have in the future.

This letter stands as an official declaration to let you know that we are terminating our representation of you in the [ insert the relevant details concerning the case]. 

All the financial dealings have been brought to your account current and it is paid to leave no dues.  [ Insert the name of the Sender’s organization] is willing to provide your new counsel with copies of all pertinent documents at no charge to you. 

We wish you the best for your continued success.

 Thank you very much!

Cordial Regards,

[ Insert the Full Name of the Sender]

[ Insert the name of the organization]

[ insert the necessary contact details]

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Template: 2

Termination of Representation Letter Sample

[Mention the full name of the recipient]

[Mention the address of the recipient]

Subject – letter of termination of representation

Dear [mention full name of the recipient],

This is to inform your [mention the type of the entity] that your duty of representation of our company is being terminated with immediate effect.

The professional manner in which you are representing our company for the past [mention the number of years] years is not agreeable by our board members. Your conduct while representing our company has been heavily damaging to the reputation of our and hence we wish to not continue with the business relationship with your [mention the type of the entity].

We had made it absolutely clear that we do not want you to take any illegal or immoral routes to achieve the objective and that it is very important for us to not lose the goodwill that we accumulated over the years just for the sake of achieving a particular goal. As these were not given proper attention while dealing with the case we think it is better to move in our separate directions.

We have mailed you the necessary documents required to complete the formalities and it would beneficial for both of us if the process is completed without any further hassle.

Thank you very much.

Cordial regards,

[Mention full name of the sender]

[Mention full name of the company]

[Mention the necessary contact details]

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Template: 3

Termination of Representation Letter Sample

[Mention the full name of the recipient]

[Mention the address of the recipient]

Subject – letter of termination of representation

Dear [mention full name of the recipient],

I have decided to terminate your contract that we had entered in, with immediate effect and you are requested to not represent me in the court on [mention the relevant date].

I feel that there have started to appear fundamental differences between the manners in which both of us wish to pursue the case. If there had been some minor differences then probably I would not have given them much attention but as the differences are very significant according to my understanding I think that it would be better for me if I appoint a different counsel.

It is not that I have reached the decision on a whim, I have properly gone through the case papers and analyzed how I want the case to proceed with how you intend to take the case forward and that is why I think both of us are thinking in a different direction compared to each other.

So I feel that we end the contract which will be beneficial for both of us.

Thank you very much.

Cordial regards,

[Mention full name of the sender]

[Mention the necessary contact details]

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