Quotation Negotiation Letter: 4 Templates

When you are writing a quotation negotiation letter then frame the letter in an organized and precise manner, without any unnecessary detail mentioned in it.

Talk about how impressed you are with the products and services of the firm and are looking forward to joining hands with the company, but since the rates mentioned are too high, in fact, higher than other platforms, request them to look into it and lower the rates.

If you think you can use some help over here, then you can take a look at this effective sample letter of mine.

Letter Template: 1

Quotation Negotiation Letter

[Name of the sender]

[HR of the respective company]


[Name and designation of addressee]

[Address of the recipient]

Subject: letter of quotation negotiation

Dear sir/madam,

I, the HR manager of this company writing this letter to discuss the quotation negotiation requested by you.

We are very happy to work with you as your products are up to mark and help us to grow our business more and the products are as just our organization requires but the rates you have quoted are quite high than a market list.

These rates are too much as compared to other platform rates. We would appreciate it if you decrease the amount per consignment as it costs our company a lot more than it should be.

Our company’s relations with you are from years, and we don’t want to break it because of this price issue.

Both sides are familiar with the market rate per consignment, so we request you to kindly look into the matter and do some amount of negotiation on the product.

We would be looking forward to a positive answer, and we are ready to arrange a meeting and negotiate the prices in person.

If you have any further queries, you can reach us at [mention phone number] or through an email [mention email address].


[Sender Name]

quotation negotiation letter

Download Template :
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Letter Template: 2

Quotation Negotiation Letter

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Recipient’s Name]
[Recipient’s Position]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Quotation Negotiation

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to discuss the quotation that was provided by your esteemed company for [product/service]. While I appreciate the effort put into preparing the quotation, I would like to negotiate certain aspects to better align with our requirements and budget.

Firstly, I would like to express my gratitude for the thoroughness of the quotation. It provided us with a clear understanding of the pricing structure and the services/products included. However, after careful consideration, we believe there is room for negotiation in order to reach a mutually beneficial agreement.

[State-specific concerns or areas for negotiation. Be specific and provide clear reasoning for each point you raise.]

[Specify the aspect of the quotation you wish to negotiate]

[Reason for negotiation and any relevant details]
[Specify the aspect of the quotation you wish to negotiate]

[Reason for negotiation and any relevant details]
By renegotiating the aforementioned aspects, we believe we can find a solution that meets our requirements and aligns with our budgetary constraints. We highly value the quality and expertise of your company, which is why we wish to proceed with negotiations rather than seeking alternatives.

In addition to the areas mentioned above, I kindly request a revised quotation that reflects the proposed changes. It would greatly assist us in evaluating the financial feasibility of moving forward with your company.

I am open to discussing these matters further and exploring potential compromises. If you agree to negotiate, I suggest scheduling a meeting at your earliest convenience to delve deeper into the details and address any concerns you may have.

Thank you for your attention to this matter. I look forward to your prompt response and the opportunity to reach an agreement that satisfies both parties. Please feel free to contact me at [phone number] or [email address] to discuss the next steps.

Yours sincerely,

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