The quotation refers to the list 📜 of decided costs for products, their availability, or services open for purchase. As a well-recognized manufacturer, you are bound to receive many requests for quotation letters.
When you receive such a request 📠 for a quotation of your products or services, you should respond with a thank you for the quotation letter. Thanking the client with the list asked for quotation can lead to going business relations.
There is another type of thank 😃 you for quotation letter; when a company requests you for the required quotation, and you revert with the necessary details, they should thank you for reciprocating.
Two ✌️ types of thank you for quotation letters can be distinguished in this light. First, “Thank You For Requesting a Quotation Letter,” and the other is “Thank you for sending the quotation letter.” Both of these letters must be written precisely to ensure good business relations and sales.
What to Write in a Thank You For Quotation Letter
Let’s deal with both the thank you for quotation letters separately. Here is a full guide to assist you in drafting these letters.
- When you receive a request quotation letter from a 👨💼 client, you must spontaneously thank them and respond as soon as possible.
- Begin the letter by thanking them for showing interest in their company. You can introduce yourself on behalf of your organization.
- Acknowledge that you have received their request quotation letter and mention the time you needed to form the quotation as per their given requirements.
- If you have all the asked products ⛸️ available, write a positive statement about that. However, if you cannot meet all their demands currently, write about it.
- In case some of the items asked for will be available in recent ⏳ times, give the time you require to provide the quotation for those items as well.
- Suggest your openness to answer any of their doubts or queries regarding the quotation.
- For any reason, if none of their asked products or services are available, write, “Unfortunately, we cannot meet your request.” and give a thankful response with eagerness for future endeavors.
How to Write a Thank You For Quotation Letter (Tips)
Follow these tips ⭕ to write an appropriate thank you letter.
Be Direct and Open to Questions
For both 📝 letters, you need to write directly, answer all the asked questions straightforwardly and show a willingness to answer the queries of the other party.
Professionalism, Decency, and Formality
The tone 🎵 of the entire letter should be iced with professionalism and decent in a formal tone. After all, the tone is what reaches the reader.
Short Letter and Precise Data
Try to keep the letter short and write the data precisely. Do not try to stretch the quotation letter with points to make it big, as that will look odd.
Template: 1
Thank You for Quotation Letter
Hello, “Company name,”
We would like to convey our regards and gratitude to you for submitting your quotations for our upcoming project in California. We are currently reviewing as we have received an unexpectedly large number of quotations from various companies.
It is to let you know that your interest matters to us, and we definitely look forward to working with the best prospects for the current project, but as we are in the phase of expansion, you must keep an eye on our website because we will be soon publishing about few more of our project in the coming months.
Regards
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Template: 2
Thank You for Quotation Letter
Hello, “Company Name,”
It is a matter of pleasure for our organization to have received such an overwhelming response from the vendors and the quotations. We have received your interest as well and it makes us glad that you have shown your kind interest even though this is for the very first time that we are planning to expand out of our home state.
As we will be shortlisting the tenders based on experience, pricing, and also the experience of the team, we might be needing some more information from you in near future and hence we would like you to not lose contact. It will be a great help if you could provide us with an individual’s number as the point of contact.
Hoping to see you shortly. Kindly accept our gratitude.
Regards
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Template: 3
Thank You for Quotation Letter
Hello “Company Name/team.”
Our process for filling quotation for our contract is over now, and it is a matter of pride for us that many reputed companies have shown interest in the upcoming project. We do have some strict criteria for filtering as this project is extremely crucial for us and hence we don’t want to take any risk.
We have received your entry in our quotations too and your experience in this field has particularly interested us hence we would like to get in touch once before finalizing anything and hence kindly stay in the loop for updates.
We are thankful to you for showing interest and filling the tenders.
Regards
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Template: 4
Thank You for Quotation Letter
Hello, “Company Name,”
As you must be knowing that the last whole month we were accepting quotations for the yearly contract for stationery supply for all our branches and it is a matter of pride that we have so many vendors across states who provide quality stuff and are ready for delivering in all our locations.
Though with so many quotations, we have got options to select from yes this process will be tedious and hence we would like to tell you that the results might take some time to be published but yes we will also keep you posted about the status.
We want to thank all the vendors who have taken the pain of going through all the formalities and filled up the tender for us. We are really proud that our business has received such an enormous response and you all have made this possible. Kindly accept our gratitude and stay in the loop for further updates.
Regards
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Template: 5
Thank You for Quotation Letter
Hello “Name of the person.”
We are very thankful to you and your team for taking interest in our recently floated tender for the cafeteria services in all our branches. As you must have already gone through our requirements, we want to tell you that as we have received unexpected numbers of tenders from various teams, we might need to get in touch with you for further details that might help us select the best one for our requirements.
As you must be knowing that before anything will be finalized we might be visiting one of the places where you already are present for a quality check and hence we would request you to prove us with a point of contact which would be available for us.
Thank you for showing an interest we are currently in the middle of processing all the tenders, we will update once the process is over and who has won the contract.
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Template: 6
Thank You for Quotation Letter
Hello, “Team Name,”
It is a matter of pride that you have personally shown interest in our business where we are just beginning off and the personal meeting with you in the last week has been fruitful, and we have received your quotation for the new project that we discussed,, and hence we would like to convey our gratitude for being considerate enough by not quoting high amounts as we currently have some budget constraints.
We would like to meet you once again to discuss some of the technicalities and also to come on the same page regarding the legal requirements of the projects.
We are very grateful to you for this quotation. Looking forward to meeting you soon.
Regards
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Template: 7
Respected “Company Name/Manager Name”
We are thankful to you and your team for submitting your prices for the upcoming project that e have notified. It is because of many more enthusiastic vendors that we have received such an enormous response from the market, and it has boosted our confidence that we will be able to complete the projects with the help of vendors like you.
As we have received huge numbers of quotes, we might be taking a little longer than expected, but we will be reaching out to you personally if any more information is required. Have patience and wait for results.
Regards
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