Quotation Confirmation Letter: 4 Template

When you write a letter to confirm the quotation of some other firm or organization, you need to mention all the details like when you received the quotation, why you agreed to it, and all the additional necessary information.

If you think you can use some help here, you can take references from this effective sample letter, written by me, as having a look at it, it will be easier for you to frame yours with perfection.

Template: 1

[Name Of The Company]

[Name Of The Sender]

[Title Of The Job]

[Address, Zip Code]

[Phone]

[Email]

[Date]

[Name Of The Recipient]

[Name Of The Company/Organization]

[Title Of Job]

[Address, Zip Code]

Sub- Confirmation of Quotation.

Dear [Name Of The Recipient],

On behalf of my company, I am writing you this letter to confirm your quotation of [Amount]. This is our official confirmation letter to you. We are happy to confirm your quotation.

We received your application for the quotation on [Date], and with the reference of application no [Number Of The Application], we have thoroughly checked and verified the details of your offer.

We have found the given details are appropriate, and we have no issues with your offer. So, we have reached to decide in your favor, and thus we give our confirmation of your quotation.

Currently, we are making a draft of our Purchase Order corresponding to your referenced quotation, and after the completion of that Purchase Order, We will surely share it with you.

We are excited and looking forward to doing business with you. For details, contact us. 

Sincerely,

[Name Of The Sender]

quotation confirmation letter

Template: 2

[Name of the sender]

[Insert the Designation of the sender]

[Name of the company]

 [Contact details and address of the sender]

[Insert the Date of sending the letter]

To,

[Insert the Receiver’s Name]

[Designation of the receiver]

[Name of the company]

[Insert the Receiver’s Address]

[Contact details of the Receiver]

Sub: Letter of Confirmation of Quotation

Dear [Name of the recipient],

I am writing this letter on behalf of our company (Mention the name and details of the company) to give the official confirmation of the quotation given by you regarding (Mention the details) on the day of (Mention the details).

We have received your quotation, and after carefully going through that, we can confirm that the quotations are within our budget. Hence, we are pleased to accept the quotation and offer you the contract.

According to the terms and conditions of our business, we will be providing you with the material by the middle of the next which, that is within (Mention the details). Therefore, we can expect that you will be able to start your work within (Mention the details).

It would be great if you could give us your working schedule for the successful completion of the proofing.

Please remember that the project should be completed within (Mention the details). You have to remember that you cannot delay the deadline at any cost.

Thank you for your quick response and willingness to work with us.

Looking forward to a great experience.

With regards,

[Name of the sender]

[Signature of the sender]

quotation confirmation letter

Template: 3

[Name of the sender]

[Insert the Designation of the sender]

[Name of the company]

 [Contact details and address of the sender]

[Insert the Date of sending the letter]

To,

[Insert the Receiver’s Name]

[Designation of the receiver]

[Name of the company]

[Insert the Receiver’s Address]

[Contact details of the Receiver]

Sub: Letter of confirmation of quotation

Dear [Name of the recipient],

First of all, we want to thank you on behalf of our company (Mention the name and details of the company) for your quotation regarding (Mention the details) for our company as per our budget of (Mention the details).

I am writing this letter to make you aware that your quotation has been approved and accepted by the higher authority of our company.

The order of purchase is issued under and incorporates the policies of our previous agreement dated (Mention details).

I have also attached the key details and related documents (Mention details). 

Therefore, we can be positive that you are willing to start your work within (Mention the details). It would be beneficial for us if you could give us your working schedule before starting the task for the successful completion of the proofing.

Please remember that the project should be completed within the date (Mention the details). You cannot delay the deadline of the completion process at any cost.

Thank you for your positive response and interest in working with us.

Hope to work together as soon as possible.

With regards,

[Name of the sender]

[Signature of the sender]

quotation confirmation letter

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