Quotation Confirmation Email: 4 Free Templates

by

Judging the quotations can be tricky at times. You need to accept the right quotations to flourish ✨ your business a success.

Once you come across a quotation that fulfills all your needs and falls within your budget as well, you must readily accept the quotation with a quotation confirmation letter. It acts as an acceptance stamp on the received quotation. 

How to go about this letter-writing format? The guide given below will make the entire process of letter writing smooth as butter 🧈 for you. 

What to Write in a Quotation Confirmation Letter 

Composing a quotation confirmation letter is a very simple task. To make this easy task easier, read 📜 through all these pointers and get a better outlook on the format of letter writing. 

  • Start the letter by acknowledging 😀 the acceptance of the quotation from your end. You must talk collectively on behalf of your company. 
  • Address the company that has sent the quotation. So don’t forget to say a humble thanks for the same.
  • Mention the details of the quotation that was sent 📤 to you. Here you can mention the number details of the quotation with accuracy. 
  • Show your eagerness to accept the quotation and make statements to finalize it. 
  • Write the reasons behind the acceptance 😁 of the quotation. You can mention why you chose this particular quotation. 
  • Agree with all the information that was mentioned in the quotation and show your willingness 🫡 for the same. 
  • End the letter on a positive note, seeking the acceptance 🙏 of the confirmation. 
  • A simple thank you will also do. Just make sure to end the letter on a good note. 

How to Write a Quotation Confirmation Letter (Tips)

These tips will assist you in enhancing 🌻 your letter to another level. So, join in and make your letter more professional. Read through all the tips and understand the letter format in a better way. 

Open to answering queries

After you have sent in the confirmation, do not forget to reflect openness to answer the queries in your ✉️ letter. Let the other party know that they can freely reconfirm their side as well. 

Rewriting the details

Confirmation is a stamp of 🤝 agreement. This is why you must rewrite the details with utmost accuracy to confirm them properly. 

Formal and professional tone

Try to make the letter as professional as possible. Following a formal tone is a ✅ must. You should not get casual at any point in the letter. 

Accuracy in the details

Make earnest attempts to write the details of the quotation with utmost accuracy. You cannot afford to make mistakes in a letter such as this one. 

Template: 1

Quotation Confirmation Letter

[Name Of The Company]

[Name Of The Sender]

[Title Of The Job]

[Address, Zip Code]

[Phone]

[Email]

[Date]

[Name Of The Recipient]

[Name Of The Company/Organization]

[Title Of Job]

[Address, Zip Code]

Sub- Confirmation of Quotation.

Dear [Name Of The Recipient],

On behalf of my company, I am writing you this letter to confirm your quotation of [Amount]. This is our official confirmation letter to you. We are happy to confirm your quotation.

We received your application for the quotation on [Date], and with the reference of application no [Number Of The Application], we have thoroughly checked and verified the details of your offer.

We have found the given details are appropriate, and we have no issues with your offer. So, we have reached to decide in your favor, and thus we give our confirmation of your quotation.

Currently, we are making a draft of our Purchase Order corresponding to your referenced quotation, and after the completion of that Purchase Order, We will surely share it with you.

We are excited and looking forward to doing business with you. For details, contact us. 

Sincerely,

[Name Of The Sender]

quotation confirmation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Quotation Confirmation Letter

[Name of the sender]

[Insert the Designation of the sender]

[Name of the company]

 [Contact details and address of the sender]

[Insert the Date of sending the letter]

To,

[Insert the Receiver’s Name]

[Designation of the receiver]

[Name of the company]

[Insert the Receiver’s Address]

[Contact details of the Receiver]

Sub: Letter of Confirmation of Quotation

Dear [Name of the recipient],

I am writing this letter on behalf of our company (Mention the name and details of the company) to give the official confirmation of the quotation given by you regarding (Mention the details) on the day of (Mention the details).

We have received your quotation, and after carefully going through that, we can confirm that the quotations are within our budget. Hence, we are pleased to accept the quotation and offer you the contract.

According to the terms and conditions of our business, we will be providing you with the material by the middle of the next which, that is within (Mention the details). Therefore, we can expect that you will be able to start your work within (Mention the details).

It would be great if you could give us your working schedule for the successful completion of the proofing.

Please remember that the project should be completed within (Mention the details). You have to remember that you cannot delay the deadline at any cost.

Thank you for your quick response and willingness to work with us.

Looking forward to a great experience.

With regards,

[Name of the sender]

[Signature of the sender]

quotation confirmation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

Quotation Confirmation Letter

[Name of the sender]

[Insert the Designation of the sender]

[Name of the company]

 [Contact details and address of the sender]

[Insert the Date of sending the letter]

To,

[Insert the Receiver’s Name]

[Designation of the receiver]

[Name of the company]

[Insert the Receiver’s Address]

[Contact details of the Receiver]

Sub: Letter of confirmation of quotation

Dear [Name of the recipient],

First of all, we want to thank you on behalf of our company (Mention the name and details of the company) for your quotation regarding (Mention the details) for our company as per our budget of (Mention the details).

I am writing this letter to make you aware that your quotation has been approved and accepted by the higher authority of our company.

The order of purchase is issued under and incorporates the policies of our previous agreement dated (Mention details).

I have also attached the key details and related documents (Mention details). 

Therefore, we can be positive that you are willing to start your work within (Mention the details). It would be beneficial for us if you could give us your working schedule before starting the task for the successful completion of the proofing.

Please remember that the project should be completed within the date (Mention the details). You cannot delay the deadline of the completion process at any cost.

Thank you for your positive response and interest in working with us.

Hope to work together as soon as possible.

With regards,

[Name of the sender]

[Signature of the sender]

quotation confirmation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Similar Posts:

Was this article helpful?

Leave a Comment