Change Of Working Hours Letter: 4 templates (Free)

At times it becomes difficult for employees to attend the office during regular hours, and hence request for a change in a working hour is dropped. The reason for the same may be personal issues, or they might be simultaneously attending college and doing some hobby classes etc.

SO while asking for such change make sure you tell them the reason and secondly assure them that the performance will not be affected by this and there will be no negligence as well.

Letter Template: 1

Letter for Change of Working Hours

Dear Sir,

I am writing this letter to you to request a change in my shift schedule. My current shift is from 3pm – to – 11pm. My daughter is beginning school on August 30th, and I would like to change my shift to the morning shift from 10 am – to 6 pm.

You are aware Sir, that I happen to be a single parent. This will allow me to fix my daughter’s breakfast and lunch and drop her to school. She will be staying with her grandmother in the evenings until I pick her up after work. 

I fully understand the requirements of my job in this company, as I have been working at this company for the past six years, and there have been no complaints against me ever by any of my supervisors or colleagues due to any reason whatsoever.

And so I believe this request should be granted to me so that I can keep on delivering to the best of my capabilities. I would be happy to meet you and give you any further information if required and answer questions or discuss any alternative solutions that you may suggest. Thank you for your consideration in this matter.


Baverly Fisher

letter for change of working hours

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Letter Template: 2

Dear Ma’am,

My name is Chloe Harper. I am currently employed as a graphic designer on the second shift at the Columbus branch offices. I am writing to you to request a change in my current shift. I am currently working the first shift from 8 am-4 pm.

I would like to request a change of shift to the second shift from 2 pm-10 pm. The reason is my two children who currently attend elementary school.

Since my father’s demise last month, I no longer have anyone to take them to school in the morning. It would be of great help to me if I were able to do this.

Since it is mid-year, we currently don’t have any new projects on the table. This would make now an opportune time for me to switch shifts. I have discussed my situation with the Head of the Department and have been instructed by him to follow through with you over this request.

You will find a copy of their recommendation letter enclosed with this letter. I have been with the company for two years now, and have maintained an exemplary record as you will find in my included progress reviews.

This change will not affect my productivity in any way, and I will continue to be an asset to our company.

I am available to meet and discuss this request, or you may contact me at the earliest of your convenience.

Thank you for taking your valuable time to review this request.


Chloe Harper

letter for change of working hours

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Letter Template: 3

Dear Sir,

It’s been a long now since I have been waiting to discuss this issue with you, but you have been very busy with work previously. I am writing to you to discuss my office timings.

As you know, my daughter is very young, and my wife has been advised to be on bed rest since her delivery due to the complications that were involved; and my daughter and wife need someone to be with her all the time.

Hence, I have decided to cut on my work timings to adjust my time at home with my family. I know there is a rule to follow the eight-hour work shift here in our company, and I have been adhering to it religiously.

I am very proficient with the work and all the tasks assigned to me and I have trained my team to be very responsible. Therefore, I can work partially from home and can finish all the tasks without any hindrance to our team’s progress, and for any urgent matters, I will make sure to be at work as needed.

If you approve this request, it will be a great help for me and my family in this hard time and I’ll be able to do my job with a clear mind.

Kindly allow me to work in this manner or let me know if you have any other suggestions in mind with which I can manage both of my responsibilities. 

I am thankful for your time and attention in this matter. 

Anthony Manor,

Executive Marketing and Design,

Sun Pharma Ltd., 

228 Park Ave S, New York

letter for change of working hours

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Letter Template: 4

Dear Sir,

This is to bring to your notice that I have recently been diagnosed with Night Blindness. I have attached my current medical reports as well, along with this letter. 

I am writing to you to ask for a change in my working shift hours. I am currently employed in our company in the post of Marketing Manager for the night shift, which is from 6 pm to 2 am.

I have been a part of this company for over 5 years now and as you are aware that I have shown significant progress in work here. My team has never got any bad reviews from the management and we have made sure there is no delay in the completion of the tasks assigned to us. 

But considering my recently diagnosed condition, it is hard for me to work during the night hours. Although this condition is temporary, I have started seeking treatment for the same and will soon be able to work in my existing hours.

I request you to kindly change my working shift from night to morning shift, from 9 am to 5 pm. This would allow me to do my work in a more efficient manner without any hindrance to progress. 

I have trained my team already for any such situation, and I assure you that if my shift timings are changed as requested there will be no backlogs in the completion of tasks or any other complaints from our team. All my team members are ready to cooperate. And so I request you to grant me this leverage so I can continue my work efficiently.

Thanks for your attention.

Thomas James

letter for change of working hours

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