Schedule Change Request Letter: 4 Templates

A particular balance⚖️ between life and work responsibilities can be quite challenging scenery. The issue is very common and often leads to a collision between these two.

However, working out how to adjust the daily schedule might help to achieve quite a balance.

The first thing to achieve this balance in the realm of the corporate world🌏 for employers and employees could be crafting a well-written work schedule request letter.  

What to Write in A Request Letter for Change of Work Schedule 

Composing a letter that indicates changes in the work schedule might be challenging on the first go. Well, don’t sweat😥. 

To make the letter more effective, add the following⤵️ components:

  • Make sure to start the letter by addressing the recipient formally. The name of the recipient of the letter📑 may be included in this section.
  • A subject line is required for letters📃. Include a succinct subject, such as “Letter to Change the Work Schedule” or “Change of Work Schedule Request Letter”.
  • Make sure to provide information about the modifications, such as the date and time (if necessary), in the letter’s 📄 body.
  • Mention the modifications, the position, and any other relevant informationℹ️. Additionally, emphasize the rationale.
  • A formal closing like “Sincerely” or “Best regards,” the sender’s handwritten✍️ signature, the date, and their contact information (if applicable) should be included with the letter.

Tips on Writing A Request Letter for Change of Work Schedule 

Sweating on writing the letter🖊️ most effectively so that the person in charge permits you right away? 

I am here to help you with the foolproof method of writing a letter on this☝️ topic. 

Formatting the Letter

Using a formal, structured format enhances readability📖 and clarity. Include body paragraphs detailing your reasoning briefly and any potential causes in addition to addressing the authority, summarizing the issue, and an introduction. 

Opening of the Letter

Start the letter by briefly🤏 stating the purpose of the letter. Also, include your official name, your details, and your job role. In this way, the recipient would get a proper idea of you. 

Create a Formal Yet Joyful Tone

An official yet enthusiastic tone🗣️ should be used while writing a letter outlining a position with so many responsibilities and duties. It is advised to refrain from using colloquial phrasing.

Clarification for Request 

State the reason for your change of work💼 schedule clearly and concisely. Be transparent and honest if there is any specific situation for which you are requesting the modification. 

Offer a New Schedule

Propose a new work schedule that will work for both the company🏢 and you. Include a layout of the schedule and make sure it aligns with the needs of your position and the company.

Effect on Work 

Explain that the possible work schedule would not affect any responsibilities. Assure your higher-ups👨‍💻 that you have considered the impacts and have a foolproof plan to manage the tasks effectively. 

Consideration Request

Ask for your employer👔 to consider the change of the work schedule. Politely request a meeting with you if it would be possible for them to arrange it. Do not exaggerate. 

Benefits 

It is heavily challenging for any employer to break the routine. Explain how your change of schedule would benefit the company for good👍.

Use a Suitable Closing 

Try to close the letter📩 with a formal phrase like “Sincerely” or “Best Regards.” Such a finishing touch increases formality and creates a positive impression on the reader. 

Review and Proofread

Make sure the letter is error-free❎ before sending it, especially with the spelling and grammar. A letter that is written well raises the possibility that you’ll receive a favorable answer.

Letter Template: 1

change work schedule request letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

Please accept my sincere condolences. I’m writing to you to ask that my shift schedule be changed from the one I have now to the one I want. I had knee reconstruction surgery, and I must go to the neighborhood clinic every day from (mention the timing) a.m. for physical therapy. The medical records substantiating my request are appended.

Moreover, my twins will begin school on a schedule that conflicts with the one I have now for work. As a single mother, I need to be at home to dress and drive them to school. My children’s school schedule and their application form are attached as an attachment.

I’ve been an exceptional employee for (mention the name of the employee) for (mention the total number of years of working) and have regularly received promotions and positive performance evaluations from my manager. You may be confident that I will still complete the assignment completely and completely.

I’m hoping we can cooperate to ensure that this request won’t have an influence on the work’s quality or production.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 1

change work schedule request letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m [mention the name if the sender] and I work on [mention the Department or Team] as a [Job Title].

I’m writing to request a change in my shift schedule. I currently hold the position of [Mention the post of the sender] at [mention the name of the company or organization] and work [mention the current work hours].

For the foreseeable future, I’d prefer to switch to working [mention the desired shift] instead of my current shift. [Mention the Dates when you hope the new shift will start] would mark this change. I now have the responsibility of caring for my father while my sister is still in [mention the location] because my mother passed away. I’ve added a dependent certificate from social security as well as my mother’s certificate.

If possible, I’d be interested in talking about the subject further in person.

To set up a time that works best for you, feel free to give me a call at [mention the phone number of the sender] or [mention the email id of the sender]. I value your consideration and time, and I hope to hear from you soon.

To set up a time that works best for you, feel free to give me a call at [your phone number]. I value your consideration and time, and I hope to hear from you soon.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 3

change work schedule request letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m requesting a modification in my shift schedule in this letter. Currently, my shift runs from (mention the timing of the sender). I would like to switch to the morning shift, which runs from (mention the timing), as my daughter will start school on (mention the starting date of the school of sender’s daughter).

This will enable me to prepare my daughter’s breakfast and lunch while also picking her up from school. She will spend the evenings with her grandmother till I pick her up from work.

I have worked for this company in the past (mention the number of years the sender worked for this company) years, so I am familiar with all of the job requirements. I will continue to do my best to uphold the company’s standards.

My immediate boss encouraged me to ask for a change of shift after we chatted. She wrote me a letter of recommendation, which I have included.

I would be delighted to meet with you, provide you with any more information you need, address your issues, and go through any potential alternate solutions. My contact information is (mention the contact number of the sender)and email id is (mention the email id of the sender), respectively.

Thank you for giving this some thought and for your precious time.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 4

Sample Letter of Request to Change Work Schedule

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

(Mention the name of the sender), this is me. Currently, I work the second shift as a (job title) at the (Company name). I’m writing to ask that my current shift be changed. Right now, I work the first shift from (timing). I would like to switch to the second shift, which is from [mention the time].

My two kids, who are currently in primary school, are mine. I no longer have somebody to drive them to school in the mornings because my father passed away last week. If I could do this, it would be extremely helpful to me.

As we are in the middle of the year, there are no upcoming new projects. This would make the present a good opportunity to switch shifts. I’ve spoken with the department head about my circumstances, and they’ve told me to carry out this request.

A duplicate of their letter of recommendation is enclosed with this letter. As you can see from my included progress review, I have been with the company for three years and have an excellent track record. My productivity won’t be impacted by this shift in any way, and I’ll still be valuable to the business.

You are welcome to get in touch with me as soon as possible, or we can arrange to meet to talk about this desire. Call (mention the contact number of the sender) or send an email to (mention the email id of the sender) to get in touch.

I appreciate you taking the time to look into my request.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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