Official Complaint Letter Sample Templates

As the name suggests this is a letter to file a complaint against anything. It can be written by any citizen who wants to file a complaint against anything. It is the way to raise your voice against unfair things. Here are some templates for the same you can have a look at them.

Letter Template: 1

Official Complaint Letter

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Official Complaint Letter .

Dear, [ mention the name of the recipient]

I [ mention your name] residing at [ mention your location] want to state that I have a complaint against poor service which is provided by your esteemed company that is [ mention the name of the company]. Since the service was very poor, that’s why I am writing this letter to you.

Recently from your company that is [ mention the name of the company] I booked a service for cleaning my air conditioner and on [ mention the date] they came to my house for the same purpose and after doing their job, the air conditioner was not working properly and the cleaning was not done in a proper manner. 

I have tried to contact your office but there was no response from your side. I am very disappointed with this type of service which is provided by your company. I didn’t expect that I would receive such a thing. Kindly look into this matter and find some solution to it.

I hope you are going to solve this problem as soon as possible. I am really unsatisfied with your service. If you have any queries regarding the same then kindly contact me through my contact details mentioned below. I am looking for a fast response. Thank you so much.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Letter Template: 2

Official Complaint Letter

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Official Complaint Letter .

Dear, [ mention the name of the recipient]

With great regret, I [ mention your name] residing at [ mention your location] want to state that I have a complaint against the poor product which is provided by your esteemed company that is [ mention the name of the company]. Since the product was very bad and after several tries to contact you no response from your side was there, that’s why I am writing this letter to you.

Recently from your company that is [ mention the name of the company] I have purchased a [ mention the product] order id is [ mention the order id] and it came in 3-4 business days but the product is not working properly and it is broken, there is nothing I could do to make it work. The experience was really bad and no associates from your company responded to my emails and calls.

I have tried to contact your help desk but there was no response from your side, the service from your company which I received is very poor. I am very disappointed with this type of service which is provided by your company. Please take back your product, I don’t require this anymore and kindly give me my refund or please come up with any good solution. I didn’t expect that I would receive such a thing from your company. Kindly look into this matter and find some solution to it.

I would be really grateful if you could solve this problem as soon as possible. I am really unsatisfied with your service. If you have any queries regarding the same then kindly contact me through my contact details mentioned below. I am looking for a fast response. Thank you so much.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Letter Template: 3

Official Complaint Letter

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Official Complaint Letter.

Dear, [ mention the name of the recipient]

With great sorrow, I [ mention your name] in the post of [ mention the post] at our esteemed company that is [ mention the name of the company] want to file a complaint against [mention the name of the person] who did a very bad thing which is [ mention the activity which is done by the person], it’s really unfair and this is why I am writing this letter to you so that you can take proper steps against him.

Last month I contacted [ mention the name of the person] for some urgent work which was [ mention the work] and he promised me to do exactly what I said but he did exactly the opposite thing which made the work even worse and our company suffered a great loss. I didn’t expect this thing from him, it was really bad and I want you to take some steps against him which will bear all our losses and this is really not done.

If nothing is done then I will take this case to higher authorities as this is a serious situation and I want a proper solution for this loss. The thing which he did is so unexpected and worst. From now on, he won’t receive a single task from our esteemed company that is [ mention the name of the company].

Kindly provide our company with some proper solutions. I really want you to take some steps against him. I hope you are going to solve this problem as soon as possible. I am really unsatisfied with your service. If you have any queries regarding the same then kindly contact me through my contact details mentioned below. I am looking for a fast response. Thank you so much.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Letter Template: 4

Official Complaint Letter

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Official Complaint Letter .

Dear, [ mention the name of the recipient]

With great sadness I [ mention your name] residing at [ mention your location] want to state that I have a complaint against [ mention the name of the factory] factory which is polluting air by releasing harmful gasses, I have told them many times but they are not doing anything to stop it or anything which can prevent the air from pollution.

The factory is located at [ mention the location] which is near to my location and they are releasing harmful gasses daily, it’s been [ mention the years] since they are doing this and which is creating problems for the people who are living near the factory as well as it is polluting the air which is a major concern. We have asked them to stop this or do something which can reduce it many times but every time they ignore it and continue doing the same thing. 

I have tried to contact the office of this factory but there was no response from your side. I am very disappointed with this type of activity which is done by this factory. Kindly look into this matter and find some solution to it. There can be many health problems from this harmful gas and there are many kids in this society who can get a harmful diseases from this gas. Hope you will cooperate with us and kindly do something to stop this. 

I hope you are going to solve this problem as soon as possible. I am really unsatisfied with your service. If you have any queries regarding the same then kindly contact me through my contact details mentioned below. I am looking for a fast response. Thank you so much.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

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