How to Write a Transfer Letter: 34 Templates

Are you looking to move from a particular place, division, or company to a different one? A transfer letter is going to help you put in your request. 

You might not have enough time to start writing one from scratch, and that is why I’m here to help you out! 😁

A transfer letter is not easy to write, and knowing how to format it and the thing to include in it can be difficult.

In this post, I will define a transfer letter and provide you with examples and templates to assist you in writing. ⤵️

What is a transfer letter

To ensure that everybody involved is kept updated and included in the procedure for making choices, a transfer letter acts as an official document of the transfer application.

Responsibility and disclosure are encouraged since it gives a transparent and preserved record of all communications between the individual who sends them and the receiver.

A transfer letter might contain other details besides asking for or announcing the transfer. It may list any pertinent abilities, credentials, or expertise that render the person qualified for the preferred role or place. 

It may also draw attention to the advantages that the transfer will have for both the person making the move and the business or company as a whole, such as enhanced cooperation, greater production, or improved use of the person’s abilities.

Now that you understand what a transfer letter is let’s move on to noting down what are the items that must be included in a letter of transfer. ⤵️

What Is to Be Included in A Transfer Letter

Knowing what to include in a transfer letter does not come easily, and for some people, it may take even years to get it right. 😯

Well, lucky for you, I already have had experience with writing transfer letters for a number of years, and I’m here to tell you exactly what you’re employer is looking for. 

These elements are a must-have in your transfer letter ⤵️

Include the reason for the transfer

Give a detailed explanation of your desire for a transfer. Regardless of whether it’s job advancement, unique life events, or particular chances in the new place, be succinct and detailed in your justifications.

Include the justification and backing details

Give further details and supporting documentation for the relocation application. Emphasize your achievements, abilities, credentials, and expertise that are pertinent to the intended career or place. Describe how the move will be advantageous to both you as well as the company.

Include the proposed transfer timeline

Provide a suggested relocation schedule, keeping into consideration any prior notification requirements and the role’s vacancy at the chosen destination. Be adaptable and receptive to debate.

Include contact information

Give the person receiving the message your email address and phone number so they may get in touch with you if they have any questions or would like more information.

Include a conclusion

Add a kind closure, such as “I appreciate you for giving thought to this matter,” and express thanks for them considering your transfer application. Propose to supply any more data or paperwork that could be needed.

How to Write a Transfer Letter (tips)

When starting and establishing a transfer application, a transfer letter is essential. It gives everyone involved a methodical and expert way to express their preference for a shift and helps them to weigh the pros and cons of the transfer. These tips will surely help you draft eh best transfer letter ⤵️

Address it to the right person

Take care that you send the letter to the proper person or division in charge of receiving transfer requests. Use the proper name, title, and contact details. You may frequently find this kind of data by contacting the HR department or your immediate boss.

Be concise and apparent

Your letter should be concise and well-focused. Give a clear indication of your want to transfer, along with a concise justification for doing so. Stay away from long clarifications or extraneous information.

Highlight your qualifications and abilities

Explain in brief the appropriate education, training, and employment history you have that renders you qualified for the intended role or job. Stress the advantages of your move for the company or firm.

Provide supporting evidence

Including proof to back up your claims can help you make your argument stronger and give your application more weight when drafting a transfer letter. 

Add any supplementary information or proof that supports the move, if relevant. This might involve evaluations of work efficiency, credentials, or recommendations.

Be realistic with your proposed timeline

Whilst outlining an ideal transfer schedule is useful, keep an open mind and be practical. Think about things like notification requirements, time frames for projects, and whether the ideal role or place is available.

Be open to discussion

Declare your readiness to talk more about the transfer and offer any clarifications or other details that might be needed. 

Demonstrate your openness to locating a win-win resolution. You come across as open to new ideas, and you respect the opinions and suggestions of those who aren’t directly engaged in the procedure for making choices. 

Letter Template: 1

Personal Reason Transfer Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- personal reason transfer request letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m writing to express my interest in the position of senior accountant in our( Mention the office name). I’d like to submit my resume and application for this open position.

I am confident that my accounting background qualifies me for that position. Throughout my (Mention the numbers) years with this company, I have worked tirelessly to automate different accounting operations in order to streamline the business’s workflow.

Because of the automation, I advised, the company saved (Mention the numbers) of dollars. I’ve loved teaching the students here, and I’ve learned a lot from other professors. I am able to have the ability to use my teaching qualifications to assist children in excelling at the Pune school.

Please accept this letter and submit an application for transfer from (Mention place to place). My parents will be permanently relocating to (Mention the name of the place) beginning next month due to changes in their family circumstances.

I need to be close to (Mention the place) since they are elderly and require daily care. You have regarded me as a dedicated, humble, and sensitive individual during my time here. I would like to continue working for the company but from a separate place. I’ve had a great time here, and I’m hoping for a positive answer from your end.

I want to progress at the same pace as the school. Thank you for taking the time to examine my application. I’ve attached my most recent CV for your consideration.

Best regards,

[Mention the of the sender]

[Mention the phone number]

[Signature]

Personal Reason Transfer Request Letter

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Letter Template: 2

Personal Reason Transfer Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Personal reason transfer request letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

Please accept this letter as a formal application for transfer from (Mention the place to place). My parents will be permanently relocating to (Mention the place) beginning next month due to changes in their family circumstances.

I need to be close to Mysore since they are elderly and require daily care. Getting into this institution is a source of pride as well as a once-in-a-lifetime chance. So, since the new school term begins next month in (Mention the month), I respectfully request that you kindly enable me to be transferred to our (Mention the place) branch.

You have recognized me as a diligent, humble, and sensitive individual during my time here. I would like to continue working for the company but from a separate place. I’ve had a great time here, and I’m hoping for a positive answer from your end.

I recently joined an executive MBA program to improve my set of skills and advance my profession. During the weekend, I would have to complete the physical classroom sessions. I’m looking for this transfer because my college is in (Mention the place).

During my (Mention the numbers) years working for this company, I have always followed the company’s policies and met my annual targets. I’ll bring the same work habits and excitement to the workplace in (Mention the place).

I am convinced that you are aware of my situation and will prioritize my request. I’ve attached my most recent CV for your consideration. I am anticipating a positive reaction from you.

Sincerely,

[Mention the of the sender]

[Mention the phone number]

[Signature]

Personal Reason Transfer Request Letter

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Letter Template: 3

Personal Reason Transfer Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Personal reason transfer request letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m writing to request a shift from my present role as a senior analyst at (Mention the company name) to a comparable predicament at the (Mention the branch office) of (Mention the name of the company). In the previous few months, my family has been through some unusual events that have necessitated me working from home more closely.

Working at the (Mention the name of the office) office has increased my set of skills and allowed me to build a solid network. I’m looking forward to putting my financial and marketing talents to work in the office to help the company accomplish its objectives. Not only should I see this as a chance to strengthen my profession, but I also believe I will be able to contribute significantly to the small office.

This letter is to request that I be transferred from the (Mention the name of the office) to the (Mention The Name of the office). My daughter was accepted into (Mention the name of the school)in (Mention the place) recently. Getting in with this school is just a source of pride and a once-in-a-lifetime chance. As a result, I respectfully request that you enable me to be transferred to our (Mention the branch office) branch, as even the new school year begins in June.

I’d like to stay with the company for the rest of my career. For your convenience, I’ve attached my resume. Your attention to my request for a transfer is greatly appreciated.

Regards 

[Mention the of the sender]

[Mention the phone number]

[Signature]

Personal Reason Transfer Request Letter

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Letter Template: 4

Personal Reason Transfer Request Letter

Personal reason transfer request letter  

[Mention the name of the sender]

[Mention the address of the sender]ß 

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Personal reason transfer request letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

Since(Mention The Date), I’ve worked as a Sales Service Representative at (Mention The of the company and mention the company place). I’d like to be moved to the(Mention the branch office) since my spouse has been offered a position in (Mention the place) that starts in (Mention the numbers) months.

I’ve had a great time working here and hope to stay with the organization in the future. I am prepared to train or mentor someone who will take my place here. Due to his chronic ailment, my spouse was recently taken to a small hospital in (Mention the place). I should be close to (Mention the place) in order to properly care for him.

I’d like to stay with the company for the rest of my career. For your convenience, I’ve attached my resume. Your attention of my request for a transfer is greatly appreciated.

In the (Mention the branch office) branch, I am confident that my experience and knowledge will be beneficial. I am confident in your continuous commitment to my work. I am confident that my accounting background qualifies me for that position.

Throughout my (Mention the numbers) years with this company, I have worked tirelessly to automate different accounting operations in order to streamline the business’s workflow. Because of the technology I advised, the business saved thousands of dollars.

Please take into account my situation and offer me a transfer as soon as possible. Thank you very much for your thoughtfulness.

Regards, 

[Mention the of the sender]

[Mention the phone number]

[Signature]

Personal Reason Transfer Request Letter

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Template: 5

University Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the Name of Whomsoever It Is Concerned To]

 Sub: [ Insert the Subject Concerned to The Letter]

 greetings of The Day!

We, as A University, Strive to Bring Only the Best out Of Our Students in All Areas of Academics, Co-Curriculum, and In Life.

Through the Observation of Various Teachers and Faculty, We Have Found You to Be a Very Bright and Ambitious Student with much potential. We Acknowledge the Various Extraordinary Contributions You Have Made Towards This University by Bringing Name and Fame Through Your Esteemed Participation in Various Events, and You Most Certainly Deserve Much More Opportunities and Changes to Grow.

You Are Therefore Being Transferred to (—-) University, Where We Are Confident You Will Be at Your Best and Succeed with Flying Colours. The Institution Has Gladly Accepted Your Transfer and Is Most Fondly Looking Forward to Having You Amidst Them. You Will Also Be Provided with Scholarships Throughout Your Time in The University. This Transfer Will Be in Effect from (—-). You Can Contact Your Head of The Department for Further Details.

We Hope You Would Use This Opportunity Wisely to Shape Your Career and Personal Life in A Way that Is Best Suited for You. It Was Truly a Delight Having You Here. We Wish You the Best of Luck in Your Future Endeavors.

Best Wishes and Regards,

[ Insert the Name of The Sender]

[ Insert the Designation], [ Insert the name of the Organization]

[ Insert the Contact Details]

University Transfer Letter

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Template: 6

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 Sub: [ Insert the Subject Concerned to The Letter]

 Greetings of the day! 

I am composing this letter to request a transfer from (—) in (—), where I am currently working, to (—) in (—) due to my pregnancy.

I have been working with this institution for the past (–) years and it has been a pleasure working with you. I have been able to grow in my career and in life because of the support I have received from this workplace. It is very sad that I will be leaving this institution.

I am (-) months pregnant now, and it is very difficult for me to travel from (—) to (—) daily. It tires me out very much. The (—) is very near to my home.

This transfer would make it more convenient for me to travel and be there when needed, as well as spend more time with my family, which is very important to me now.

I shall oblige to complete all the formalities that come with this transfer. I have already applied in the (—), and they have approved the same.

I, as a result of this, formally request you to have me transferred to (—) on the completion of all formalities. I request you clear all procedures as soon as possible. I thank you for having me here for all these years, and I believe I have given my best to the growth of this institution.

From (Mention the name of the person)

transfer letter due to pregnancy

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Template: 7

Transfer Due to Marriage Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

I am writing this letter to request a transfer from (—) in (—), where I am currently working, to (—) in (—), because I am getting married on (—) to my fiancee in (—).

I have been working with this institution for the past (–) years, and it has been a joy working with you. I have grown in my career and in life because of the support I have received from this workplace. It is very sad that I will be leaving this institution.

When I get married, I will be moving in with my husband in (—), and the nearest place to work will be (—). This is why I would like a transfer to (—). This would make it more convenient for me to travel and be there when needed.

I shall oblige to complete all the formalities that come with this transfer. I have already applied in the (—), and they have approved the same.

I, as a result of this, formally request you to have me transferred to (—) on the completion of all formalities. I request you clear all procedures as soon as possible. I thank you for having me here for all these years, and I believe I have given my best to the growth of this institution.

Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], 

[ Insert the name of the Organization]

Transfer Due to Marriage Letter

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Template: 8

Loan Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

This letter is intended to put forth a request to transfer my (—) with reference number (—) to (—) bank to the account (—).

I am making this transfer because I find your interest rates too high for me to afford at this moment. I have been a customer of your bank for the past (–) years. I have been satisfied with the bank. Since I am in a bad financial place, I have to change to a bank that provides low interest. I have made an application with the (—) bank and they have approved the transfer.

I am well aware of the formalities and procedures that are involved in the transfer. According to the terms and conditions of the bank, I shall pay the prepayment penalty charge. I have obtained the NOC from the (—) bank.

I would hereby ask for a transfer of loan from (—) bank to (—) bank before (—), on the completion of all formalities. I would really appreciate it if you could make the transfer as early as possible, considering my financial status. I thank you for all your services. I am surely looking forward to having more associations with you in the future.

Best Wishes and Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the name of the Organization]

[ Insert the Full Contact Details]

Loan Transfer Letter

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Letter Template: 9

Transfer of Service Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!  

This is in correspondence with the service order of (—) that you had placed with us last week. We regret to tell you that due to the inconvenience of the current situation, we will not be able to carry out your service request. But since you are a loyal customer of ours for the past many years, we will be transferring your service request to our sister company (—) on (—).

This month has been a very busy month for us since it is the wedding season. Therefore, we have transferred a few of our service orders to (—), which unfortunately includes yours. We assure you that we will see to it that their service will be equally good as our service. We will try our best not to have this situation caused again.

The service executive of the company will contact you shortly to give you details regarding your service order. All the formalities shall be dealt with by our agents. The payment shall be dealt with by the company’s agents.

I hope you can understand our situation and bear with us. If you wish to cancel your order, you may contact us at (—). We are extremely sorry for the inconvenience caused. The details of the company will be attached with this letter. You may contact them for further information. Thank you for bearing with us.

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Letter Template: 10

Transfer of Residence Letter

Dear [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

This letter is intended to inform the concerned authorities about my change of residence. I was a resident at (—) in (—) for the past (–) years. I have now transferred my residence to (—) in (—).

Because of my job transfer, I have moved to (—) so that it would be more convenient for me to travel and be there when needed. I have completed all the formalities and I am waiting for a few verifications that are still pending to be cleared. I am aware of the legal formalities and procedures that are involved in a transfer of residence.

I testify that I have paid all my dues including rent, security deposit, insurance, tax, bills, and all other dues. There are no pending liabilities. I have also completed the formalities of the place that I am moving to. I shall send the required documents for final verification.

I hereby formally inform you of the transfer of my residence from (—) in (—) to (—) in (—), on the completion of all legal formalities. All the required documents and receipts have been attached with this letter. I hope you will look into the matter and do the needful immediately so that the transfer will take place soon, which being delayed, may affect my job. Thank you for your help and service.

Regards,

[ Insert the Full Name of the Sender]

[ Insert the Full Contact Details]

Transfer of Residence Letter

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Letter Template: 11

Transfer of Rights Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!  

I, (—), am composing this letter to inform the concerned authority to transfer the right to my property and all my assets to my son’s name (—) on (—). This is an ancestral property and I would like my child to inherit it legally.

I have attained the authorization to transfer the property and assets rights legally. The mentioned assets are (—-). The properties that come under this are (—). All the documents have been passed and I shall send it to you for final verification. I hope there will not be any inconvenience on your part to make the transfer on the mentioned date.

I testify that all my dues and loans have been paid off and there are no pending liabilities on any of my properties and assets. The receipts for verification shall be attached with the letter. I declare that my son shall not be responsible for any liabilities that the property may possess without my knowledge. The insurance of the property has been renewed and is valid till (—).

On the verification and completion of all legal formalities, the right to my properties and assets shall be transferred to my son (—). All required documents and receipts have been attached with this letter. I hope you will do the needful. Thank you for your time and service.

Transfer of Rights Letter

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Template: 12

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

This is to certify that the patient (—), age (–), who had undergone a (—) surgery in the (—) successfully on (—) from (–) hospital, is now being transferred to the care of her parents (—) and (—) from (—).

 The patient has been showing relatively good results after the surgery. The doctor in charge (—) has done an independent postoperative evaluation and has seen a significant change in the health of the patient. The doctor has therefore suggested that the patient can be taken care of at home under full-time supervision of parents and periodical supervision of the doctor.

The hospital and medicine bills, including the doctor’s additional fee for postoperative evaluation, have been paid off in full amount. There is no pending liability due. The scan reports and prescriptions have been given to the patient’s caretakers. Instructions regarding the procedure for care have also been made clear by the doctor.

 The patient is therefore being transferred to the care of the mentioned persons. Periodic checkups will be done to make sure that the patient is doing well. Please keep the hospital informed about the patient’s progress. Thank you for putting your trust in our hospital. We wish the patient a speedy recovery and good health.

Best Wishes and Regards,

[ Insert Name of the Sender]

[ Insert the Designation], [ Insert the name of the Organization]

[ Insert the Contact Details]

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Template: 13

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day! 

This letter is regarding the transfer of lease agreement of the apartment (—), located at (—) from (—) as the lessor to (—) as the lessee. This transfer is from (—) to (—), unless sooner terminated or extended from now on provided. 

The lessee (—) has agreed to pay a rent of (–) a month. All payments shall be made directly to the lessor. A security deposit of (—) has been deposited by the lessee to ensure the faithful safeguard of the property and the terms and conditions.

A pet deposit is to be paid if the lessee plans to have pets grown in the house to cover for any damage they may cause to the house. 

The lessee shall be entitled to use all utilities available on the premises like electricity, cable connection, etc. The bills are to be paid by the lessee.

The lessee is advised to get insurance for the property. The attorney fee or any additional fee is to be paid by the lessee. The lessee has officially testified that the house is in good condition during the lease. 

On completion of all legal formalities and agreement of terms and conditions, the lease agreement for the apartment, along with the fixtures, utilities is legal to be transferred to (—) in good condition. All required documents, contracts, and terms and conditions have been attached to this letter.

lease agreement transfer letter

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Template: 14

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

This letter is regarding a transfer of internet connection from our previous systems (—) in (—) to our new systems (—) in (—), as we have moved our office location.

The internet connection has been taken in the name of our previous manager (—). We would like to transfer that to our new manager’s name (—). Our office and its staff have been using this internet connection for many years, and we would like to continue with the same as all our staff is used to have used this for many years.

It will also be waste of our time and productivity if we have to bring in a new connection and train the staff in it.

 All the official formalities regarding the same can be cleared through the manager, whose contact details will be attached with this letter. We testify that all the payments and bills have been paid on time and there is no pending liability or due. Therefore I request you to speed up the procedure and make this transfer as quickly as possible so that it wouldn’t affect our work. 

 All required documents, information, and details have been attached to this letter. On the completion of all formalities, we would like to have our internet connection transferred at the earliest. 

Thank you for your services!

internet connection transfer letter

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Template: 15

Charity Funds Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

(—) The organization has been running as a charitable organization for children and orphans for the past (-) years and we have now decided to close it down as there are no inmates and the building is deteriorating as years pass by. It is not feasible for us to run such high maintenance without any inmates or donations. We would therefore like to transfer our funds to (—) charitable organization trust, holding the account number (—) with the (—) bank in (—).

 (—) organization and we have been working together for the past many years. It is an organization that has always helped us in times of need and has entirely dedicated itself to the welfare of society. Therefore we have decided to transfer our funds to the organization’s trust fund.

 The organization has accepted the offer and is willing to take up the funds. We would like to know the further formalities and procedures and complete them as quickly as possible to prevent any complications.

 We would thus like to have all our funds transferred to (—) by (—), on the completion of all legal formalities. All the required documents including the account details have been attached along with this letter. I hope you would make the transfer soon enough without much ado. 

Thank you for your time.

[ Insert Name of the Sender]

[ Insert the name of the Organization]

[ Insert Contact Details]

charity funds transfer letter

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Template: 16

Electricity Connection Transfer Letter

Dear. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day! 

This letter is intended to bring to your notice that I will be needing an electricity connection transfer from my current household which is in (—) to my new property which is in (—), since I will be moving to that place soon. The reference number that was given to me during the time of installation is (—).

 As my new property is in the same neighborhood, it will be better for both the parties if the electricity connection could just be transferred, instead of having to go for a new connection. This could reduce the chances of complications. I testify that all my previous bills and dues have been paid off.

 I am ready to oblige for the paperwork and formalities regarding this transfer. I am willing to receive your officers after the (-) weeks’ notice for the transfer. I would also like to receive a detailed description of the procedures regarding the same.

On completion of the formalities, I would formally like to transfer my electricity connection to the mentioned property before (—). I am looking forward to hearing from you soon regarding the requirements for transfer, equipment, the procedure involved, changes in the service agreements, and so on. I hope you will do the needful soon enough to avoid complications.

Thank you for your service!

Regards,

[ Insert the Full Name of the Sender]

[ Insert the Full Contact Details]

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Template: 17

Fixed Deposit Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

I hold a (—) account with the (—) bank in (—), with the account number (—). I had opened a fixed deposit account in your bank on (—) for the amount of (—). The receipt number for my fixed deposit is (—), and the maturity date is (—).

Since my maturity date is approaching, I would like to formally put forward a request to close the fixed deposit and transfer the amount along with interest to the (—) account, with the account number (—) in the (—) bank located in (—).

I have found this as a good means of saving and earning money. The bank has provided a good interest rate and has treated me well as a customer. I am ready to oblige to the completion of the formalities of the bank. For any clarification, you may contact me.

 On the completion of all formalities, I would therefore like to have my fixed deposit fund transferred to the above-mentioned savings account. My receipt and required documents have been attached to this letter. This is for your kind information, and I hope you will do the needful as early as possible. 

Thank you for your services!

Best Wishes and Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the name of the Organization]

[ Insert the Full Contact Details]

Fixed Deposit Transfer Letter

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Template: 18

Duties and Responsibilities Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

This letter is intended to inform you that the duties and responsibilities of (—) have been transferred to you from (—) due to his termination. All the works of (—) are expected to be done by you in the utmost well manner.

You are one of our best employees, so we are sure you are best fitted to carry out his duties and responsibilities. Since both of you belong to the same department, it will not be a burden for you to understand his works and carry them on.

The work deadlines can be extended since you have your responsibilities to carry out as well. You must by now know the employees that came under (—) and the responsibilities that he held in the office.

For detailed instructions and elaboration on work details, you can contact our HR. You will also have a raise in pay, considering the gravity of your duties and responsibilities.

You are, at this moment, officially given the duties and responsibilities of (—). All the details and documents regarding the same are attached to this letter. You can approach your supervisors for more assistance.

We wish you all the very best and hope that you will use this opportunity wisely and carry out your responsibilities in the best possible manner to increase the goodwill of the firm.

Thanks

duties and responsibilities transfer letter

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Template: 19

Company Shares Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

This letter is in correspondence with the transfer of my (—) shares of (—) to the other existing shareholders of the company being (—). The shares amount to a total of (—). The folio number of the shares is (—).

 I have been a shareholder in this company for a very long period, and I was more than satisfied with the returns I received from it.

I am withdrawing my shares to invest in another business that my friend recently started, which is why I want my shares to be transferred to the other shareholders of the company, as required by the Articles of Association of the company.

I also inform you that if the existing shareholders refuse the shares, I would like the shares to be transferred to any shareholder of equal position or of a higher rank than mine, as per Article (—) of the Articles of Association of the company.

I hereby declare that, on completion of the formalities,  my shares are to be legally transferred to the existing shareholders of the company. All required documents are attached to this letter. It was my pleasure to be a shareholder of this company.

Best Wishes and Cordial Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation at the organization ], [ Insert the name of the Organization]

[ Insert the Full Contact Details]

company shares transfers letter

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Template: 20

Custody of Child Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

This letter is regarding the transfer of custody of my child (—), a (–) year old, born on (—). My husband (—) has had custody of him since our divorce in (—). I would like to gain custody as I feel my husband is not able to provide for the child in a proper manner.

My child (—) is very young and this is the age where he needs to get the full attention of his parents. My husband never even sees the child because of his work. He never takes him out or doesn’t even bother about his studies. I do not want my child to grow up in an atmosphere like that.

 My second child (—) is in my custody and it would be great if the two were together as they can go to the same school and grow up together forming a good sibling bond. The two of them often ask to see each other a lot and this separation causes them anxiety and stress. With my custody, the child would be able to live in a much better environment.

I hereby ask for custody of my child (—) immediately. The required documents are attached to this letter. I hope you would understand the gravity of the matter and do the needful as quickly as possible.

Thank you very much!

custody of child transfer letter

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Template: 21

Car Insurance Transfer Letter

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 Sub: [ Insert the Subject Concerned to The Letter]

 Greetings of the day!

Vehicle insurance is very important so as to cover the vehicle from an unforeseen accident. This letter is regarding the transfer of insurance from (—) to (—) for the car holding the model (—) and vehicle number (—).

Along with the sale of the car to (—), the insurance policy that the vehicle holds shall also pass on to him. The validity of the mentioned insurance will be upto (—). A transfer fee will be charged to the said purchaser, and verification of documents like (—) has to be done at the earliest to avoid complications. 

The transfer policy of vehicle number is (—), and the certificate of insurance number is (—). Please look into the details and procedures again and make sure all necessary steps are done to acquire the policy.

Upon the completion of formalities, the car insurance is at this moment declared to be transferred to (—), and all pending premiums shall be deducted from the purchaser. The required documents will be attached to this letter. Any grievance or concern can be addressed to the insurance company.

Wishing you safe journeys with the vehicle.

Best Regards,

[ Insert the Name of the Sender]

[ Insert Contact Details]

car insurance transfer letter

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Template: 22

Church Membership Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings to you in the name of our Lord and Savior, Jesus Christ!

This letter is to certify that (—), a good member of the (—) church in (—) would like to have his membership transferred to (—) church in (—). (—) has been a very Godly person and has shown active participation in church activities.

 He would like to be transferred to the (—) church since he is moving to (—) on (–). It would be more convenient for him to attend worship sessions and be there when required. We testify to his good behavior and dedication as he has contributed a lot towards the development of the church and the growth of the congregation as a whole. 

All the requirements have been fulfilled. We hope that the formalities will be done quickly enough. He has to join the church within (-) months of the date of membership, failing which, this letter shall be considered nullified.

 (—) is at this moment officially transferred to (—) and is now a member of the church. I request the church to make full utilization of his talents and dedication. Wishing him a good and blessed time there with a life of goodness and prosperity.

May the grace of the Lord abide with you.

In Christ’s love,

[ Insert the Full Name of the Sender]

[ Insert the Designation at the church], [ Insert the name of theChurch]

[ Insert the Full Contact Details]

church membership transfer letter

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Template: 23

Transfer Request Letter Due to Health Problem

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

Our organization always puts its employees’ needs and safety as our top priority. This letter is intended to inform you that you have been transferred from (—) department of (—) to (—) department of (—), located in (—). You have been an excellent employee with a quite pleasing performance record. This transfer is in accordance with an issue that you brought to our concern regarding your health.

 As per your request, we have transferred you to the location you requested a week ago. This has been done in your best interest as you will not be required to travel as much and your workload will comparatively be reduced. This decision has been taken in your best interest.

 You will be provided with allowances like (—) and insurance. Any pending salary or allowance that is yet to be received by you can be brought to the attention of your superiors, and necessary steps will be taken to insure that it is provided.

I hereby officially transfer you to (—) in goodwill. We sincerely hope that your health condition improves quickly. It was a pleasure having such a good employee amidst us for the past (–) years and we wish you all the best for your future endeavors.

Thank you very much!

Best Wishes and Regards,

[ Insert the Name of the Sender]

[ Insert the Designation]

[ Insert the Contact Details]

Transfer Request Letter Due To Health Problem

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Template: 24

Business Address Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

This letter is intended to request a change in the address of my business. My business has been taking place at (—) in (—) for the past many years. I have now changed its location to (—) in (—).

 This change of location is due to the new building project in front of my shop that occupies a lot of space near my shop, which is quite inconvenient for my customers, and that in turn has reduced my sales turnover. The new place in (—) is at a favorable and convenient spot for my business.

 I have completed all legal formalities regarding the matter and I ensure that there is no due bill or liability to be paid off. The building works of my new location have been completed and are ready to occupy, so I am planning to start my business right off.

 Therefore I request you to transfer my business address at the earliest, so as not to create any confusion for my prospective customers. All required documents and papers have been attached with this letter. I hope you will quickly do the needful. Thank you for your kind service.

Best Wishes and Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the name of the Organization]

[ Insert the Full Contact Details]

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Template: 25

Business Ownership Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

I am writing this letter to put forward a request to transfer my business ownership to (—). I have had a good run in the past with this business for many years but now the business is running at a loss. 

Due to some personal issues, I have not been able to concentrate much on my business and it is now running at a loss. I paid off the debts with so much difficulty and I currently cannot afford to run a business at this rate of loss. 

A friend of mine has decided to take up my business and I am sure that he will be able to run the business better. I testify that I have paid off all the debts that the business owed and the new owner of the business is not liable to make any payments from my previous transactions. He is not responsible for any liability that the business knowingly or unknowingly owes. 

On completion of all formalities, I am hereby legally transferring the ownership of my business to the aforesaid person, in all respects. All the required documents are attached to this letter. It was a pleasure doing business with you. I wish you all the best with your business endeavors and may you succeed with flying colors.

Business Ownership Transfer Letter

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Template: 26

Employee Transfer Letter

Dear [ Insert the name of whomsoever it is concerned to]

Greetings of the day! 

Our company highly values its employees and their needs and strives to make them work to their full potential. We would like to provide them with the best opportunities possible. The management has been noticing and evaluating your performance for the past few months, and we are glad that you have made a commendable one.

 We appreciate and reward your efforts and would like to give you a transfer to the position of (—) in the (—) department of the (—) company located in (—). The company has been one of the best in this field, and you will be provided with much more opportunities to grow in your career. 

The company is very keenly looking forward to having you work with them. We are confident that you will be able to give your best performance. The company will provide you with a better raise and better allowances. For more information regarding the same, you may contact the HR department of the company. 

You are hereby officially transferred to the aforesaid company, effective from (—). You are given a short break of (–) days before you start your work there for you to settle down in the new place. We acknowledge and appreciate your services to the company. It was a pleasure having you here. Wishing you all the best in your future endeavors.

Thank you very much!

Best Wishes and Regards,

[ Insert the Full Name of the Sender]

[ Insert the name of the Organization]

[ Insert the Full Contact Details]

Employee Transfer Letter

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Template: 27

Amount Transfer Letter

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear  [ Insert the name of whomsoever it is concerned to]

Sub: [ Insert the Subject Concerned to The Letter]

Greetings of the day! 

I am writing this letter to formally request you to transfer the amount of (—) from my (—) account with the account title (—) and account number (—) to the (—) account with the account title (—) and account number (—).

I want my money to be transferred because the bank charges and interest rates that the current account holds is too high for me to afford at this moment. Considering my financial state, it is not feasible for me to have two accounts. I currently do not have any pending liabilities with the bank.

I, therefore, request you to clear my account and transfer the remaining amount of (—) to the other account mentioned earlier. I would highly appreciate it if you could make the transfer as soon as possible to avoid any inconveniences of the money flow as I regularly have to use my bank account for my company transactions.

 The required documents and files have been attached to this letter. I hope you will do the needful. I appreciate you for all your services and I am looking forward to having better services in the future.

Thank you very much!

Best Regards,

[ Insert Name of the Sender]

[ Insert Contact Details]

Amount Transfer Letter

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Letter Template: 28

Transfer of Teacher Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

Our institution is equally regarded with esteem, our valuable faculty, and students. You are one of our many excellent teachers who have provided immeasurable services to the institution for the past (-) years.

 Our management feels that you deserve much better and that you would be able to perform much better in (—) institution because of the opportunities they provide and taking into consideration factors like pay, location, family, health, and intellect of the students and faculty, we believe you would be much comfortable teaching there. 

The institution has gladly received the transfer offer and is looking forward to having you work with them. You will be provided with allowances like (—). We are confident that the institution will bring out the best in you and put all your talents to the best use. 

You are hereby officially being transferred to (—) in goodwill from (—) onwards. I take this opportunity to acknowledge all the good work you have done for this institution and our students. I hope you will be able to throw light into the lives of many others. We consider it a privilege to have known you. Wishing you only the best in your career as well as your life.

Thank you very much!

Best Wishes and Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the name of the Organization]

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Template: 29

Assignment Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

This letter is with regards to the assignment that you had been given a month ago. As you know, the company has various assignments and projects that need to be completed before the deadline so as not to lose its goodwill and reputation.

 It has come to our notice that you have not submitted any of the assignment daily reports on time. Due to the busy schedule and innumerable responsibilities that our staff hold, it is understandable that every assignment may not be completed in time. But since we cannot afford that at the moment, we may be forced to transfer assignments to others who can do it better and in time.

 Though we know you have been working hard on this assignment, we regret to tell you that we are transferring your assignment to another employee. This is in the best interest of the company and is not to be taken personally.

We do not doubt your abilities but since there is a lot on your table, we are hereby relieving you from this assignment and transferring it to (—), effective today. We appreciate and acknowledge the work and effort you have put into this, but we are sure you can now do better at your other projects and assignments which are yet to come.

Thank you very much!

Best Wishes and Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the name of the Organization]

[ Insert the Full Contact Details]

assignment transfer letter

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Template: 30

Ownership of Vehicle Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

This letter is in regards to transferring the ownership of my vehicle (—) to (Mr/Mrs.–). The vehicle is a (—) color (—) with Vehicle Information Number (—) and Engine Displacement (—) cc. It holds the Vehicle Registration Plates of (—).

 The transfer is taking place in full agreement, disclosure, and consent of both parties. The vehicle has been taken for test drives by the buyer who has made sure that it is in good working condition. I hereby testify that any minor impairments that the vehicle holds are known to the buyer.

 Both parties have come to an agreement regarding the price of the vehicle which is (—) and the payment has been made in (—). There are no pending or outstanding dues.  All documents concerning the vehicle and its sale have been attached along with this letter. Any concerns regarding the same shall be directly addressed.

 I hereby legally transfer the ownership of this vehicle in good condition, to your name in all respects. It was a pleasure doing business with you. I am looking forward to having good associations with you. I congratulate you on your acquisition of a vehicle and hope you get to have a good time with it.

Thank you very much!

Best Wishes and Regards,

[ Insert the Full Name of the Sender]

[ Insert the Full Contact Details]

Ownership of Vehicle Transfer Letter

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Template: 31

Bank Account Transfer Letter

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

 I am drafting this letter to put forward a request with your bank regarding the transfer of my bank account. At the moment, I have a (—) account with the (—) branch of your bank. I would like to transfer it to the (—) branch, located in (—).

 I have relocated from (—) to (—) and it would be more convenient for me if I had my bank account in this place. I often have to use the bank for various transactions regarding my business and it is difficult for me when the account is this far away from my place of residence.

 I have paid off all my loans and credit card bills, and there are no pending liabilities. Therefore, I request you to make the transfer as quickly as possible, without further ado, so that it wouldn’t affect or interfere with my day-to-day transactions. 

I appreciate how you esteem your customers, and I am thankful for your services and for extending a hand when I needed it the most. My account details are attached below. I would highly appreciate it if you could do the needful and take necessary actions quickly without much formalities to address.

Account number:

Account type:

Sincere Regards,

[ Insert the Name of the Sender]

[ Insert the Contact Details]

Bank Account Transfer Letter

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Template: 32

School Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

We, as an institution, strive to bring only the best out of our students, in all areas of academics, co-curriculum, and life.

Through the observation of various teachers and faculty, we have found you to be a very bright and ambitious student with much potential. We acknowledge the various extraordinary contributions you have made towards this institution by bringing name and fame through your esteemed participation in various events, and you most certainly deserve much more opportunities and chances to grow.

You are therefore being transferred to (——) where we are confident you will be at your best and succeed with flying colors. The institution has gladly accepted your transfer and is most fondly looking forward to having you amidst them. You will also be provided with scholarships throughout your time in the institution. This transfer will be in effect from (—-).

We hope you would use this opportunity wisely to shape your career and personal life in a way that is best suited for you. It was truly a delight having you here. We wish you the best of luck in your future endeavors.

Thank you very much!

Best Wishes and Cordial Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the name of the Organization]

[ Insert the Full Contact Details]

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Template: 33

Job Transfer Letter Sample

From
Andria Russo
Human Resource Manager
Evictus 
Houston, USA

To,

Rebecca 
Software Developer

Hello Rebecca,

I hope that you are doing great.
We had received your letter of transfer from Houston to California last week. Though we would want you to stay here and continue with the current project for us, employee welfare also matters a lot and hence I would like to tell you that you are transferred from here to our new project starting in California next week. 

You are requested to join the new location on the 7th of January and the company will provide you with accommodation for 15 days so that you look for a suitable apartment for yourself meanwhile. With this transfer, you are given some more responsibilities, which are recruiting resources for the project and hence you will be required to technically assess the person after the HR round.
I hope that you enjoy the new place and the team here will definitely miss you.

Regards

Andria Russo

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Letter Template: 34

Internal Transfer Letter to Another Department

[Name of the sender]

[HR of the respective company]

To,

[Name of addressee]

Subject: Inter-Department Transfer Letter

Respected sir/madam,

This letter is to inform you that you will be transferred from the [mention department name] into the [mention department name] from [mention date]. [Give your department changing].

The reason for this inter-department transfer is the fact that we are short on employees in [mention department name] and by looking at your skills and hard work you are fit for this role.

You will get a [mention salary difference] hike in this department, and I believe you will like working there. You will get experience in sales also which will help you to grow in the future.

With your capabilities, you will grow more. I hope you will accept this opportunity.  Our company believes that this transfer is in the best interest of you and as well as for the company. We are looking forward to you.

If you have any further queries, you can reach me at [mention phone number] or through an email [mention email address].

I wish you the best of luck in the new job role.

Sincerely,

[Sender Name]

inter department transfer letter

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Key Takeaways

Your transfer request should be brief and clear. It should include all the relevant details about your qualifications and work experience, the vacancy for the new role or location you would like to be transferred to, and how it will benefit both you and the company you are working for.

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