Refund Request Letter: 22 Templates and Emails

A refund is a process in which a consumer receives their money back for a product or service they have purchased but are dissatisfied with or for a product or service that was not delivered or received as expected. Refunds can be initiated by the seller or requested by the buyer and are often subject to certain terms and conditions.

Refunds can provide a sense of satisfaction and closure to a consumer who has experienced a negative purchasing experience and can help to build trust and loyalty between the consumer and the seller.

Both sellers and consumers need to understand the refund policies and procedures to ensure a fair and transparent transaction.

Letter Template: 1

Landlord Not Refunding Security Letter

[From]

[Address]

[Date]

To,

[Mention designation of recipient]

Sub: Letter to Claim Security Deposit

Respected sir/madam,

This is very important to notify you that I [ your name ] have been staying at the property address [ address details ] for last [ time span] years.

The basic purpose of writing this letter is to let you know that I have not received the security amount for the property.  As per the information mentioned in the agreement,  I was supposed to receive the security amount on [ mention date] , but till now I have not received it yet in my bank account number which is [ bank account number]. 

I really want to claim the security deposit of [ $ amount ] as quick as possible. I must remind you of the fact that I have always stayed at your property for last [ time span] years I have always paid the rent of $[ amount ] every month.

I had given you a prior notice and I had moved out accordingly from the place. Before vacating the house, I had also got the property cleaned by the cleaner.

I have done all the necessary duties as a tenant and I have always followed the terms and conditions during my stay at your premises. 

Sir, its been over a week now and I am eagerly waiting for the security deposit of $ [ amount ]. I would be grateful if you can explain the exact cause of the delay.

In fact, I had tried calling you several times yesterday to discuss the cause of the delay. For your better understanding, I have attached the necessary details regarding the delay in paying the amount.  You can go ahead and check the details mentioned in the agreement that I have attached with this letter.

Please let me know in detail regarding the cause of delaying the security through [ contact number ] or [ email id]. Please notify me the exact date of returning the security amount of $[ amount]. 

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Landlord Not Refunding Security Letter

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Letter Template: 2

Security refund Letter

[From]

[Address]

[Date]

To,

[Mention designation of recipient]

Sub: Letter to Claim Security Deposit

Dear sir/madam,

I have a reason to write this letter to you and it is asking for the security deposit of $[ amount] for the property that I had stayed at [ property address ] for the last [ time span] years as a tenant. As per the matter mentioned in the agreement dated [ mention date] , I was supposed to receive the security amount of $ [ amount ] to my bank account whose number is [ bank account number ] on the day of vacating the house.

I had vacated the place on [ mention date].I want to inform you that I had vacated the place on time, and yet I have not received the security deposit on time. I am really sorry to say that I had not even heard from you ever since I left the property owned by you.

I have been paying the rent sincerely on time. Before vacating the house, I had got the property cleaned by the cleaner.

I followed all the terms and conditions sincerely and with diligence.

I had never damaged the property. It had not been expected from you as a landlord that you will not be sending the security deposit of $[ amount ] on time.

I had been trying to call you after the day of vacating the house, but your phone does not seem to work.  I am quite confused and not getting time to visit your house because of the work pressure. 

Please let me know when you will transfer the security deposit to my bank account. For your better understanding, I have attached all the necessary documents along with this letter. 

Please check the documents and kindly send the money as soon as possible..

Please contact me soon.

If you have any query for anything then you can contact me on [ contact number ] or send me an email at [ email id].

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Landlord Not Refunding Security Letter

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Letter Template: 3

Landlord Refund Letter

[From]

[Address]

[Date]

To,

[Mention designation of recipient]

Sub: Letter to Claim Security Deposit

Respected sir/madam,

It is very important to let you that I must claim the security refund amount in my bank account that I shared with you. The bank account number is [ bank account number].

It is fcr your kind notice, I must say that I had been staying at the property for last [ time span] years.. I had been sincerely paying the rent every month.

I had already given a notice of 30 days and before vacating the house on [ mention date] , I had got the property cleaned by the cleaner.

There was no more trash in the entire house.

Now, it is over 7 days, you have not contacted me. I am quite tense about it. I do not understand the cause of the delay of paying the amount of  $[ amount]. It is neither I had received the $ [ amount] nor I had received accounting calculations for the rest of the details.,

As I had a cordial relationship with you, I did not expect that you will not return the money. Kindly let me know when I am going to receive the amount of $ [ amount ].

I do expect that I will be receiving the amount of $ [ amount ] on time.

I have tried to call you within a day or two regarding the delay in paying the security deposit of $[ amount]. I am also sharing a copy of the last agreement. You can check it. It is already mentioned that I will be receiving the security deposit on time and that is on day of vacating the premises.

I am sharing a copy of the agreement with you for your easier reference. There, you have clearly mentioned that I am supposed to receive the security amount of $ [ amount] to my account.

Kindly contact me for further details on [ email id ] or call me on [ contact number].

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Landlord Not Refunding Security Letter

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Letter Template: 1

Patient money Refund Letter

Dear Sir/Madam,

This is really very important to notify that [ name of patient ] had been admitted to your hospital on [ mention date], and he had been undergoing treatment for the last [ time span] days. [ name of patient ] had been suffering from  [ name of sickness ] .

The patient id is [ id of the patient ], and as a matter of fact, [ name of doctor ] had been looking after the patient for the last [ time span][ days.

I want to inform you that our whole family is thankful to you for conducting the treatment for the last [ time span] days. We are also thankful to the nurses who had been conducting patient checkups.

I have also attached the hospital bills of the patient along with this letter for your better understanding that the amount of $ [ amount ] has been deducted from the account and that is indeed overcharged. 

It has been mistakenly overpaid through my credit card whose number is [ mention 16 digit number ] and it is under [ name of bank].I have also shared the full details about the transactions on [ date]. 

In fact, the accounts manager had actually conducted the transactions by knowing the credit card details over the phone. And the actual amount would have been $[ amount]. 

I would be grateful if you can look into the transaction that actually took place on [ mention date] and the amount of  $ { amount ] has been overcharged. 

I have given all the necessary details regarding the transactions in this letter. 

I would request you to refund the amount of $ [ amount ] quickly. Further, you can contact me on [ contact number ] or you can send an email at [ email id ] .

Thanks for saving [ name of person ] who had been your patient. 

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Patient Over Payment Refund Letter

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Letter Template: 2

Hospital Refund Letter

Dear Sir/Madam,

It is very necessary to mention that my [ name of relation ] had been admitted to the hospital on [mention date ] . His /Her name is [ name of patient ].. Our whole family had been going through a time by dealing with the disorder of [ name of disorder ].  It was really hard to bear for all of us.

We are really grateful for the support that we had actually got from the Surgeon whose name is Dr. [ name of the surgeon].

We are indeed thankful for the support we got from Dr. { name of doctor ] and the nurses who had spent [number ] hours for the treatment of the patient.. We had been quite worried during the surgery session. However, we will not forget the way Dr. { name of surgeon ] , other doctors and nurses had actually saved life of the patient. 

But this is very important to notify you that the bill for the surgery and rest of the treatment procedures had been around $ [ amount ]. [ name of the patient ] had been in room number [ number] of [ name of hospital ].

This is quite important to inform that the accounts department has overcharged for the treatment and that has been amounting to $ [ amount]. In fact, it is $[ amount ] extra. I earnestly request to refund the amount of $ [ amount ] quickly. Please let me know the date of refunding the amount.

I am sharing the bank details wherein you can transfer the amount.  

Further, you can contact me on [ contact number ] or you can send me information through [ email id ]. 

On [ mention date], Dr.[ name of surgeon] had given advice. We assure that we will follow up accordingly and we will also come for the regular check-up. 

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Patient Over Payment Refund Letter

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Letter Template: 3

Extra Charge Refund Letter

Dear Sir /Madam,

I would like to inform you that [ name of the person ] had been the patient of your hospital for last [ number ] days. 

[ name of patient ] had been undergoing treatment for last [ number ] days.

It had been quite a difficult time for the patient and rest of the family members.

I must let you know that [ name of patient ] is my [ mention relation] and I am quite grateful for saving him/her through surgery and other treatment procedures. 

I must thanks Dr. [ name of surgeon] for conducting the treatment and surgery safely and saving my [ name of relation].

After the surgery and treatment, I found that Dr. { name of surgeon] is completely out of danger. [ name of patient ] is doing well now.

Once again I must say thanks to Dr. [ name of surgeon ] who had made extreme efforts in saving my [ name of relation ].

This is really very important to notify that [ name of hospital] has overcharged the amount for the surgery and treatment.

It is an amount of $[ amount ]  that had been charged extra over the actual amount of $ [ amount ].

It might have happened mistakenly from your accounts department.

I would be grateful if you can look in to the issue and assist me in refunding the amount of $[ amount ]. Please let me know when you will be transferring the amount in to my bank account which is [ bank account number] and the name of the bank is [ name of bank]. 

I would like to share the credit card details through which I had done the transaction for the treatment. The card number is[ 16 digit number] and the name of the bank is [ bank name].

Please notify me further through [email id] or [ contact number ].

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Patient Over Payment Refund Letter

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Letter Template: 1

Refund Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Refund request letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’ve contacted your offices numerous times, but no one has ever returned my calls. (Explain your genuine issue and scenario.) Last month, an imposter made a transaction from my account, and I’ve been meaning to tell you about it (date). So far, I’ve been very permissive with your customer service team, and despite the fact that I’ve been hit for (Mention the amount of money) because of your department’s negligence, I’ve been very collaborative with your investigation.

However, my patience is wearing thin with each passing second, and if I don’t hear that my refund discount coupon is ready soon, I’ll file a lawsuit against your bank and sue you for fraud.

I am sending you this letter as proof of my payment of (amount of money) as a course enrolment at (Institute name). Unfortunately, I was unable to meet the terms of the offer letter, and as a result, my admission was revoked.

The fee is repaid if entry is canceled, according to the Institute’s regulation. However, administrative costs account for (Mention the percent of money) of the total. My cancellation will most likely take (Mention the numbers) working days to process, so please reimburse the balance as fast as the process is done. I’d be grateful if you could help me.

As a result, I’d like to request a refund. This was, without a doubt, a flawed deduction in my opinion. Take a look at the issue and the reimbursement. 

Thank you, 

[Mention the name of the sender]

[Mention the phone number]

[Signature]

Refund Request Letter

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Letter Template: 2

Refund Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Refund request letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

For a long time, I’ve been a faithful customer of your bank, with bank details (Mention the account number).On the(Mention the date and year), my bank account was emptied of (Mention the amount of money). For this mistake, I’d like to be compensated.

I attempted to transfer (Mention the amount of money) from one of your bank’s ATMs.

I attempted to transfer cash from a slot machine, but it was unsuccessful. Your purchase could not be processed at this time, said the error notice. Instead, I got it. There were issues with the technology, according to the manager of the ATM.

However, when my account was debited by an additional (Mentioned amount of money) by SMS, I was swiftly notified.

After a few moments, I received a message stating that the funds had been reimbursed to my account. If I’m in the bank, I verify the micro from the ATM, which I double-checked. The absence of a reversal function was immediately obvious as a drawback.

When I sought to renew my passbook lately, I realized that the funds had been removed from my account the same day by ATM.

This was, without a doubt, an inaccurate conclusion. Kindly let us know if there’s anything else I can really do to assist you in resolving the issue.

I would like it if this could be accomplished as quickly as feasible, given my current financial situation.

Thank you so much, 

[Mention the of the sender]

[Mention the phone number]

[Signature]

Refund Request Letter

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Letter Template: 3

Refund Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Refund request letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’ve been a loyal customer of your bank for a long time, and I have bank account information (Mention the account number). My bank account was drained on (insert the date and year) (Mention the amount of money). I’d like to be reimbursed for this error.

I attempted to withdraw (insert money amount) by one of the bank’s ATMs.

I attempted but failed to transfer money from a slot machine. The error message stated, Your order could not be completed at this time. Instead, I received it. According to the ATM manager, there were challenges with the technology.

However, I was quickly told when my account was debited by an addition (Mention amount of money) through SMS. I received a text a few moments later confirming that the cash had been returned to my account. When I’m in the bank, I check the information from the ATM to be sure it’s correct. The lack of a reverse feature was instantly apparent as a disadvantage.

When I went to update my passbook recently, I discovered that the cash had been taken out of my account by the ATM the same day.

Without a doubt, this was an incorrect conclusion.

Please clarify if there’s something further I can do to help you resolve the problem.

Given my present financial condition, I would appreciate it if this can be completed as soon as possible.

Thank you a lot,

[Mention the of the sender]

[Mention the phone number]

[Signature]

Refund Request Letter

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Letter Template: 4

Refund Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Refund request letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’ve called your offices several times but have never received a response. (Explain your true problem and situation.) I’ve wanted to notify you about an imposter who made a payment from my account last month (date). So far, I’ve been very accommodating with your customer service staff, and regardless of the fact that I’ve been fined (insert money amount) for your agency’s negligence, I’ve been really cooperative with your investigation.

My patience is growing thin, and if I do not even learn that my return reduction voucher is available early, I’ll file a complaint with your bank and prosecute you for fraud. This letter serves as verification of my purchase of (amount) as a course registration at (Institute name). Sadly, I was also unable to comply with the stipulations of the invitation letter, and my admission was canceled as a result.

The price is refunded if the entry is canceled, as per the Institute’s policy. Administrative expenditures, on the other hand, account for (Mention the percentage of money) of the total. Because processing my withdrawal will most probably take (Mention the number) working days, please reimburse the amount as soon as possible. I’d appreciate it if you could assist me.

As a consequence, I’d like to cancel my order and receive a refund. Without a doubt, this was a faulty deduction in my perspective. Have a look at this issue and make a decision.

Thank you so much, 

[Mention the of the sender]

[Mention the phone number]

[Signature]

Refund Request Letter

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Letter Template: 1

Security Deposit Refund Letter

Dear Sir/Madam,

This is very important to notify you about the fact that  I [ your name] am currently staying at your property from [ starting date] till [ending date] , and would like vacate by next month on [ date ].

 As you know the address of the place where I stay is [ address details].

As I have staying for last [ time span] years, it is indeed a great pleasure to be a part of your property as a tenant. I would like to inform you that my family members have been quite impressed by the service that you have given to me as a landlord.

I am really grateful that you have not charged anything extra in all these [ time span ] years.  The terms and conditions that you had set up for me as a tenant had been quite convenient for me to adjust with.

I would like to remind you about the amount that I paid during the booking the property.

I had paid the security money of $[ amount ] along with $[ amount ] as rent in the initial period of booking. I would like to share the details of the transaction that I made during the time of booking and it is  $[ amount]. I have already attached the documents along with this official letter.

You can use the bank details given below to transfer the amount in to the bank account and these details are highlighted as follows:

Bank account number : ………………

Bank Name:………………….

I am attaching the copies of the ID proof along with the social security number which is ………..

For further reference , you can easily contact us on [ contact number ] or send an email to us at [ email id]. 

Once again I must say thank you. If I need any kind of help then I will surely contact you for a future stay at this property.

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Security Deposit Refund Letter

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Letter Template: 2

Security Deposit Refund Letter

Dear Sir/Madam, 

Firstly, I must say thanks to you for allowing me to stay at the property [ address] for last [ time span] years. It was really very enjoyable period for my family members and me. 

As you might remember that I had also stayed earlier at your premises from [ starting date ] till [ ending date]. 

I would like to inform you that even my family members have been very grateful to you for the support you have given.

My family members include my wife and my two children. It had been quite convenient for my wife and children to commute to office and school easily. 

You would be happy to know because of the convenience to reach to school, children had been able to do well in their studies.  In fact, my first child had been able to clear High School Diploma with a percentage above [ percent ]%..

Now to remind about the last  agreement that I had made with you regarding the property,  it was declared that I would be paying an amount for $ [ amount ] next 11 months

As it is going to be towards the end of the 11 months, I am supposed to vacate the place on [ mention date] , so the days are not that far, I must remind you of the fact about that the security deposit that  I would be expecting to get from you is $ [ amount] by the end of this month once I vacate the house. 

I had been paying the rent regularly on every [ date ]  in every month. 

I would be grateful if you help in sending the security deposit to my bank account by end of this month.

The bank account number is…………………….

The bank name ………………………

Please let me know further through [ email id ] or [ contact number]. Further I must thank you again for allowing me and my family members to stay at [ property address}.

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Security Deposit Refund Letter

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Letter Template: 3

Security Deposit Refund Letter

Dear Sir/Madam, 

It is my earnest request to kindly send me the security deposit of $[amount] in to my bank account which is [bank account number] and name of the bank is ……………………….

I would like to inform you that I [name of tenant] had come to stay at the property owned by you at [residential address]. 

I would like to let you know that I [you name] had a wonderful time staying comfortably at your address for last [time span] years. 

I must thank you for allowing my family members stay comfortably. I must be also thankful for giving discount on water and electricity facilities. 

On the day of booking your property as a tenant, I had paid an amount of $ [amount] as rent and a security deposit of $ [amount] for next six months.

You had given me rent agreement on which you had mentioned that I will have to pay $ [amount] as rent for every month.

You had also mentioned that the electricity will be as per the meter readings.

I am really grateful to you for offering me wife facility along with the rent.  It had served to be really great for everyone in the family.

As latest agreement was given to me 11 months, I am expected to vacate the premises on [mention date] of this month. 

I will be vacating the house on [mention date] without any damage or harm.  I have always paid the rent on time. 

In case, if I need to stay at your premises in future then I will surely contact you. 

I must appreciate the fact that you had been a highly cooperating landlord.  I would like to remind you that you had canceled the rent during the last months of stay at your property due to coronavirus lockdown. 

I would be grateful if you can contact me through [ email id ] or [ contact number ].

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Security Deposit Refund Letter

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Letter Template: 4

Security Deposit Refund Letter

Dear Sir/ Madam,

I would like to let you that I [ name of person] had been staying at your property of [ property address ]  for last [ time span] years.

It is necessary to inform you that I would be vacating your premises on [ mention date ] and I had already mentioned it over the phone yesterday. 

I would like to let you that I had paid a security deposit of $ [ amount ] for the 6 months in advance along with the rent [time span] years back.

I have signed an agreement with you related to payment of rent and security deposit during the period of booking the property at [ address]. 

I had been staying for last [ time span] years as a tenant along with my family members. As I have my wife whose name is [ name of wife], along with my children, whose names are [ child1 ] and [ child 2].

I am really grateful to make my stay as a tenant comfortable as you have facilitated 24 hours water supply, electricity and gas.

It was really appreciated that  you had facilitated wifi as a part of the rent.  

I would not forget the way you have helped me by offering me by concession on rent during the lockdown period for 1 year.

The reason of leaving your property is as per the latest agreement that was made 11 months ago. It is already stated in the rent agreement that I will be vacating the premises on [ date ]. And so I am vacating on that day without causing any damage to the property.

I am sharing the details of my bank account where in you can transfer the amount immediately.

The bank account number is ………………………….

The name of the bank is ……………………………..

I have mentioned the details of my bank account also earlier for the payment of the rent. 

For further details, you can surely call me on [ contact number ] or you can send me further information to [ email id].

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Security Deposit Refund Letter

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Letter Template: 1

Sample Letter of Refund Money to Customer

Respected Sir/Madam,

As I am [your name] working in the position of [customer service agent] for last [time span] years in the company of [company name],

It is very important to state the fact that I have received the detail regarding the transactions through mail on [date. As per the information in the mail, you have stated that you had made a purchase order on [order date] and on the same day, you had cancelled the order.

I do have the canceled order number which is [cancelled order number] for the product number which is [product number]. You have also mentioned the fact that you have received a damaged product. We have checked the product that has been sent by you. It is completely damaged.  We are really sorry for this. I assure you on behalf of [name of company] that it will not happen next time. 

We also state the fact that you will be receiving the amount of $ [amount] within 24 hours from today. We have the information of your bank account and its branch details.  

You have been our regular customer and we would like to let you that in the next season you will be receiving a  discount of [ percent] % for buying any product with the price above $[ amount]. Further, in the coming time, you will be receiving more offers during the seasons of Autumn, Christmas and New Year. 

Further to remind you about the fact that we have also done the refund in the past in concern with different products. You can contact us any time of the day through [ contact number ] or [ email id ] and we will definitely do the needful.

To summarize further regarding the order details, we have already send the details for refunding the money back to your account. It wiil be processed within 24 hours. 

Thanking You,

Yours Sincerely

[ name of person]

[ date]

Sample Letter Of Refund Money To Customer

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Letter Template: 2

Sample Letter of Refund Money to Customer

Respected Sir/Madam,

This is to let you that you Mr./Ms./Mrs. [ your name ] had taken admission in [ name of institute ]  on [ mention date ] and you had paid an amount of $[ amount] for the first semester.

You wanted to study [ subject name] in our institute which is affiliated to the university of [ university name] 

But then you had written a letter to request for the refund of the amount through the official letter. 

Considering the fact that you are suffering from jaundice and so you will not be able to go ahead further with the semester studies, so , I have taken the decision to refund the amount of $[ amount ] within this 

week. Possibly it will be on [ mention date]. I would like to let you know that I have furnished the details to the higher department that is led by [ principal name].

[ principal name ] will take a decision regarding the processing of the refund amount. He/She will be calling you back within tomorrow to understand your issue. I have received the medical details also along with this letter.  

As per the refund policies of the company, a student is given full amount within the week. You have submitted the request for the refund application little late. However, I would like to assure you that the Principal will surely take the decision to refund the amount within few days. You will be refunded within few days. 

It is because you are sick and so on sympathetic grounds, you will be refunded. 

You have also assured the fact that you will study further in the future after the recovery from jaundice.

We will definitely consider it. You are most welcome. We would prefer to have you as a student of our institute. Checking the fact that you have been meritorious from the very beginning, we will definitely absorb you in the institute.

You can also contact me on [ contact number ] or send me an email to [ email id ].

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Sample Letter Of Refund Money To Customer

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Letter Template: 3

Sample Letter of Refund Money to Customer

Dear Sir/Madam,

This is very important to notify you about the fact that you will be receiving the amount of refund within a day or two . I can understand the situation you are going through right now.   I am [ your name ], I am working in [ company name] for the last [ time span ] years. 

I have gone through your letter entirely from the beginning till the end and I would like to let you that you will be refunded immediately surely. You do not have to worry. As a matter of fact, you have been our regular customer for last [ time span] years.

As per the refund policies stated in the company’s profile, the customer will receive a refund within 30 days. You are still under the money-back guarantee. You will receive the money within next seven days in to your bank account. Your bank account number is [ account number] and to confirm further your bank name is [ name of bank]. 

You have sent all the details regarding the monetary transactions. As per the conditions of refund policies, we have received a product that is defective. 

We are aware of the fact that you are our regular customer and so it is necessary to inform you that you will receive the amount of $ [ amount ] on time.  

[ name of company ] is always there to assist you in every respect. You can buy anything from our company with the discount offers. You will get different seasonal discount offers for every product. 

You can further contact us on [ contact number ] or you can send any email at [ email id] for further issues. The customer service department will be always there to assist you in every respect. We are looking forward for better business relations with you in the coming days.

Wish you Best of luck!

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Sample Letter Of Refund Money To Customer

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 4

Sample Letter of Refund Money to Customer

Respected Sir/Madam,

I [ your name] work in [ company name ] as a customer service agent for last [ time span] years and I have received the official letter regarding the product that you have returned through the courier. To confirm the courier number of the product is [ courier no. ] and the product is [ product name]. 

The mail that you have sent on [ mention date] related to the refund for the product clearly states that you are not satisfied with the performance of [ name of product]. It is making a scratching sound in the product. I would like to state that there might be electrical fault in the product.

I would like to inform you that I have forwarded the whole details to the higher authority and as a matter of fact the service department has verified the fault in the product.

It is indeed not working properly. Since you have requested the refund of the amount of $[ amount ], it will be refunded back to you within a few days into your bank account. 

As you have clearly stated the bank details, the bank account number is  [ account number] and the bank name is [ name of the bank].

The accounts department will look into the issue of refunding the product within few days.

You will be refunded exactly around $ [ amount] within few days.

I can understand the fact that you have really faced a lot of troubles regarding the product that you have got with you.[ name of company ] is really apologetic regarding your problem. 

We are really thankful to you as you have been a regular customer with us. 

We will surely address to your issues further you face in the coming days regarding any other transaction you do.

The customer service department is ready to be at your service.

Please let us know further through [ email id ] or [ contact number ].

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Sample Letter Of Refund Money To Customer

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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