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Letters to Decline of Quotation: 7 Templates

Letter to decline of quotation because of the high prices of laptops

Dear (Name of the company’s Manager) sir,

I am writing this letter on behalf of our (name of the company). I am the manager of my company. Sir, as per our request we wanted 2000 laptops for our office with the configuration of 12GB RAM, 1TB SSD with a speed above than 3.2 gigahertz. Our company is a gaming developer and a software development company, that’s why we wanted a high-speed gaming and high configured laptop. But the quotation for the laptop model that your company has sent to us is not according to our demand.

The prices are also high which doesn’t suit our budget. This year we wanted to opt for your company’s laptop but we are sorry to say that we have to decline your quotation offer. We are going to go to another suitable company.

In case you have a better option with a good price offering. Please do reply within 3 days of receiving the letter. Otherwise, we will look for other options that are available in the market. If you want to contact us for further details then you can call my company’s office number which is 209139211 or you can also contact me by emailing me at my email address which [email protected]. We expect to see a good reply from your side this time. Please reply to us as soon as possible.

Thank You

Yours Sincerely

(Name of the person)


Letter to decline car quotation because of the high offering prices

Dear (Name of the manager of the car showroom) Sir,

I am writing this letter to the reply to the quotation that you have offered me for the car. With the help of this letter, I want to inform you that I am declining the quotation that you offered me for the car that I wanted to purchase from your company’s showroom. I also told you about the requirements for the features that I need in the car.

I told you that I wanted a car that has a 1.2-liter engine with 84ps of power output with the comfort of an extra cushioned seat with an armrest, automatic transmission with good fuel efficiency. Four speakers and 2 twitter music systems are also a must as per my requirements, and also asked you to tell me about the sunroof option with it.

I have also given you my budget for the car but by the quotation that you have sent me, I think you were not able to understand my requirement. You are offering very few features in comparison to my requirements. Other competitive companies are offering more features according to my budget. So I have decided to decline the quotation offer for your company’s car. I am also thankful for the efforts of your employees in helping me to buy yours but sorry to say, I have made my choice. 

Thank You 

Yours Faithfully

(Name of the Person)


Letter to decline security software quotation due to old firmware

Dear (Name of the Software Company’s Manager) Sir,

I am sending this letter on behalf of (Name of the Company). My name is (Name of the person) from the software security department of the company would like to tell you that the quotation that you have sent to us for the security software that we needed is being rejected by the upper department of the company. We wanted an artificial intelligence-based security software that will recognize the face of each and every person from our security cameras and the firmware should also be an updated one.

Our software experts tested your software and they found that your software is not based on artificial intelligence and the firmware is also very old. 

The high price of your software which is not capable of recognizing the faces of people is also very high in comparison to features that you are offering. We would like to tell you that security software companies are offering us the most upgraded feature of artificial intelligence-enabled on their software at a very low price.

As our company is working with your security software company from the very beginning, we want to give you one more chance to offer us something best, but remember we are under a time boundation of 1 week now. So please reply to us with your confirmation message very soon. We are eagerly waiting for a good response from your side.

Thank You

Yours Sincerely

(Name of the person)


Letter to decline of insurance quotations because of the higher premium.

Dear (Name of the insurance agent)

I am sending this letter to a reply to the insurance policy that you have offered to me. I found the quotation of your insurance policy much costlier than the other policies that are available in the market. I want you to search for a different option for me. I have been a very old customer to your company and I trust your company better than others. I don’t want to switch to a different company.

As your old customer, I expect another good quotation of insurance policy from your side, minor changes in this policy would be acceptable for me. I also want a policy in which we can get our money back without suffering any loss.

2 years ago I had some emergency with the funds and I wasn’t able to break my old policy because of the loss of my deposited money. Instead of offering me any bonus, I want to get rid of the burden of loss.

Kindly please let me know if you are going to send me a quotation for another option soon otherwise I will opt for another company. Please do remember that i want no loss policy, this should be taken as my first priority. I am attaching my contact number in this letter which is 8921739138 or my email address is [email protected]. The monthly premium should be less than $500 a month. Contact me soon.

Thank You

Yours Faithfully

(Name of the person)


Letter to decline of quotation because of high prices of apartment

Dear ( Name of the broker),

I am sending this letter to inform you that the apartment which you showed to us was very awesome but the quotation for purchase of that appointment was too high in terms of prices and maintenance charges. We cannot be able to negotiate with you for the apartment, as the gap between our budget and apartment cost is too high.

If in case you agree to give us the apartment in our budget then we would also not be able to the maintenance cost of the society and apartment on every month basis. On the other hand, I was also thinking about planning for a loan for the apartment but that option is so risky for me as I don’t know about the stability of my job.

I want you to search for a better option in terms of price. We want an apartment of the same size. The location could be different but not far than 500 meters or 800 meters from my office. My budget is $1000000, not more than that. So the prices of the apartment should be less than the value I told you here and this cost includes maintenance price also.

If you have any other options available for me, then please contact me back soon as I am in a hurry to purchase an apartment for me. You can contact me on my personal mobile number or you can leave email any time on my mail account.

Thank You 

(Name of the person)

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