With this letter format, you can terminate the candidate from the internship position. You must mention the date of termination of the internship. Also, you should let him know the hiring date, so he was hired for a temporary period.
You must also highlight all qualities you had seen in the candidate during the internship. You must let him know how his contribution helped the company’s growth.
Template: 1
Internship Termination Letter
Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]
SUB: [ Insert the subject concerned to the letter]
Greetings of the day!
The management had reviewed the reports of your internship that you have been doing under the department of [ insert the name of the relevant department], for a while of [ insert the period of the internship] [ months/ years], dated from [ Insert the start date of the internship].
The work provided by you in this time duration is indeed commendable. You have been a dedicated, and loyal intern of this organization for the past [ insert the number of years since working with the organization] [months/ years] of your time.
However, according to the agreement you have signed, you can be interning at this organization for [ Insert the period of interning as per the agreement] [months/ years].
The coming [ insert the day of the internship to end], dated [ insert the end date of the internship in DD- MM-YYYY], your services as an intern to this organization will no longer stand valid.
To provide an opportunity to many more aspiring candidates like you, we would wish to terminate the agreement, effective from [ insert the date of terminating the agreement]
All the financial dues will be paid to you on [ Insert the date of clearing the on-standing payments]. We thank you once again for having been a part of [ insert the name of the sender’s organization]
Thank you very much!
Cordial Regards,
[ Insert Full Name of the Sender]
[ Insert the designation at the organization], [ Insert the name of the organization]
[ insert necessary contact details]
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Template: 2
Internship Termination Letter
Dear Mr. / Mrs. / Ms. [Mention the name of whom so ever it is concerned to]
Sub: Letter of Termination of Internship
Dear (Name of the Recipient),
The management had reviewed the reports of your internship that you have been doing under the department of [mention the name of the relevant department], for a while of [mention the period of the internship] [months/years], dated from [mention the start date of the internship].
This letter informs you that your behavior has been inappropriate in the past (mention the number of days) days considering that your internship has been terminated with immediate effect.
You are being told to collect your belongings from the company at the earliest and return all the items provided to you by the company at the start of the internship.
The (mention the type of entity) does not require candidates as future employees that are not professional with their conduct in an official space.
Your continuous delay in arriving at work, misbehaving with your seniors, improper dress code at the office is the primary reasons for the termination of your internship as the (mention the type of the entity) does not consider such behavior patterns as desirous of its interns and, even, employees.
You will be sent a mail explaining the procedure for termination of the internship. You are being told not to create any unnecessary hassle for the company and yourself and follow the steps mentioned in the mail.
Further, you are being told not to request a re-evaluation regarding the termination details as the (mention the type of entity) doesn’t entertain any such requests from its interns.
All the financial dues will be paid to you on {mention the date of clearing on the standing payments]. Thank you once again for having been a part of [mention the name of the sender’s organization].
Thank you very much!
Cordial Regards,
[Mention Full Name of the Sender]
[Mention the designation at the organization], [Mention the name of the organization]
[Mention necessary contact details]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 3
Internship Termination Letter
Dear Mr. / Mrs. / Ms. [Mention the name of whom so ever it is concerned to]
Sub: Letter of Termination of Internship
Dear (Name of the Recipient),
The management had reviewed the reports of your internship that you have been doing under the department of [mention the name of the relevant department], for a while of [mention the period of the internship] [months/years], dated from [mention the start date of the internship].
Your internship is being terminated from (mention date), and you are being told not to attend the office in a professional capacity. The reason for the termination is the low quality of work being done by you that is affecting the overall business (mention the entity type).
You are also told to return the company id, laptop, and mobile SIM that was provided to you at the start of the internship in the same state in which they were given to you; any discrepancies regarding the same will be solved in the manner mentioned in the mail sent at the start of the internship.
The termination is done as the (mention the entity type) requires its interns to be disciplined and dedicated to the work and complete the work given to them with utmost effectiveness and efficiency so that there is the growth of the (mention the entity type) in the present as well as in the future.
The (mention the entity type) is not interested in maintaining a professional relationship that ultimately yields no benefit to the (mention the entity type).
At the time of the start of the internship, you were sent a mail explaining the company policies, and you are expected to move forward in the manner mentioned in the mail. It is for the betterment of both parties that the termination procedure is carried out as professionally as possible.
All the financial dues will be paid to you on {mention the date of clearing on the standing payments]. Thank you once again for having been a part of [mention the name of the sender’s organization].
Thank you very much!
Cordial Regards,
[Mention Full Name of the Sender]
[Mention the designation at the organization], [Mention the name of the organization]
[Mention necessary contact details]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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