Internship Confirmation Letter: 7 Templates

Are you preparing to extend an official confirmation to an intern who will be joining your organization?

Composing a well-structured Internship Confirmation Letter is essential in welcoming the intern and providing them with the necessary details for a successful internship experience.

We’ll go through each section, offering insights to ensure your message is clear, encouraging, and sets the right tone for a productive internship. Let’s proceed with this important task, demonstrating your commitment to the intern’s growth and learning.

What to Write in an Internship Confirmation Letter

Writing an Internship Confirmation Letter is an opportunity to officially welcome the intern and provide them with the essential information they’ll need during their time with your organization. Follow these steps to craft a letter that makes the intern feel valued and well-prepared:

Address the Intern: Begin your letter by addressing the intern by their full name. Extend a warm welcome to them and express your excitement for their upcoming internship.

Confirm Internship Details: Clearly state the start date and end date of the internship, as well as the specific department or team they will be working with.

Provide Important Contact Information: Include the contact information for their supervisor or mentor, as well as any additional contacts they may need during their internship.

Explain Internship Expectations: Outline the goals, tasks, and responsibilities that the intern is expected to fulfill during their internship. This provides them with a clear understanding of what is expected.

Discuss Work Schedule and Hours: Specify the regular work hours, including any flexibility or specific scheduling arrangements that apply to the internship position.

Share Information on Dress Code (if applicable): If there is a specific dress code in your organization, provide details to ensure the intern is appropriately attired.

Offer Assurance of Support: Let the intern know that they can reach out to their supervisor or mentor with any questions, concerns, or guidance they may need throughout their internship.

Tips for Writing an Internship Confirmation Letter

Consider the following tips to ensure your letter is professional, informative, and conducive to a successful internship experience:

Be Encouraging: Express enthusiasm about the intern joining your team and convey your confidence in their abilities to contribute positively to the organization.

Provide Clear Instructions: Ensure that all details regarding the internship, from start dates to contacts, are presented clearly to avoid any confusion.

Maintain a Supportive Tone: Let the intern know that they have the support of their colleagues and mentors, and that they are a valued member of the team.

Include Any Necessary Attachments: If there are forms, documents, or policies that the intern needs to review or sign, attach them to the confirmation letter.

By following these steps and tips, you’ll be well-prepared to compose an Internship Confirmation Letter that sets a positive tone for the intern’s experience with your organization. Your letter will serve as a formal welcome and a resource to guide them through their internship.

Template: 1

Internship Confirmation Letter

[Mention the name of the Sender]

[Mention designation of the sender]

[Address of the sender]

To,

[Mention recipient name]

[Address of recipient]

  Subject-letter of confirmation for internship

Dear Sir/ma’am,

Concerning your discussions with us, we are pleased to appoint you as an intern for our [company] on the following terms and conditions. 

  1. Duration of internship [time details]
  2. We hired you as a trainee.
  3. You will be given a stipend for this amount.
  4. You don’t have to mess with anyone in the team.
  5. You will not be able to leave the company during the internship.

You have to maintain the highest order of secrecy about our company’s work or confidential information. In case of any breach of trust, the Company may terminate your appointment without any notice.

We look forward to your active participation in the event and hope to make [mention name of event] a grand success with your cooperation.

 Regards,

[Name of authorized signatory]

[Designation of authorized signatory]

[Date]

internship confirmation letter

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Template: 2

Internship Confirmation Letter

[Name of the Recipient]

[Job Title]

[Address, Zip Code]

Sub- Confirmation of completion of an internship.

Dear [Name of the Recipient],

I, on behalf of my [Company/Institution], would happily confirm the completion of the internship of [Name of the Person] in this [Company/Institution]. The internship program was for [Length of Time]. [Name of Person] has successfully displayed excellent performance within this time. We want to congratulate [Him/Her] for this.

During this internship, [He/She] was assigned the [Works/Tasks] like [Name of the Works/Tasks]. [He/She] has completed all [His/Her] [Works/Tasks] with great dedication and enthusiasm.

[He/She] is a talented person with deep knowledge of [His/Her] field. [His/Her] professionalism has impressed us very much. [He/She] is focused and committed to [His/Her] work. We are pleased to have [Him/Her] as an intern in this short time.

[His/Her] association was very helpful. We appreciate [His/Her] work as our intern and wish [Him/Her] all the best for the future.

Sincerely,

[Name of the Sender].

internship confirmation letter

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Template: 3

Internship Confirmation Letter

[Mention the name of the sender]

[Mention the address of the organization of the sender]

[Mention the address of the sender]

[Mention the name of the designation of the sender]

[Mention the contact information of the sender]

[Mention the date]

To, 

[Mention the name of the recipient/recipients]

[Mention the address of the recipient/recipients]

[Mention the contact information of the recipient/recipients]

Subject- Confirmation letter on completion of Internship for the period of [Mention the period]

Dear [Mention the name of the recipient/recipients]

We at the [mention the name of the company] is very content to announce that Mr. [mention the name of the intern] has completed the internship period of [mention the time period] starting from the [mention the date] to the [mention the date]. 

Through this letter, we wish you luck with successfully completing the internship provided by our [mention the company name]. You have shown your excellent talents to the company for the whole period and proved to us that through your extreme dedication to the work, you have ensured that your performance was up to the mark throughout your internship. 

We want to inform you about collecting your completion certificate from the human resource department [mention the company’s name]. On the [mention the date], we will conduct a small farewell program to bid goodbye to all the interns in the company. You are requested to come to the farewell program.

As we conclude this letter, we wish you all the best for your future. May you shine the brightest. Thank you so much for showing interest in working with us. Hope you had a good time here. 

Yours faithfully,

[Mention the name of the sender]

[Insert the original signature of the sender].

internship confirmation letter

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Template: 4

Completion Internship Confirmation Letter

[Mention the name of the sender]

[Mention the address of the organization of the sender]

[Mention the address of the sender]

[Mention the name of the designation of the sender]

[Mention the contact information of the sender]

[Mention the date]

To, 

[Mention the name of the recipient/recipients]

[Mention the address of the recipient/recipients]

[Mention the contact information of the recipient/recipients]

Subject- Confirmation letter on completion of Internship for the period of [Mention the period]

Dear[Mention the name of the recipient/recipients]

Greetings from the [mention the name of the company]! 

On completing the internship provided by the [mention the company’s name], we congratulate you on completing this informative journey with us. 

We have evaluated you throughout the internship period, and you have been able to secure a good percentage in total. All the tasks assigned to you were completed and submitted with accuracy. We have also noticed that you never failed to maintain time management, although being a new intern and a new person in this vast industry. 

We suggest you keep up with this enthusiasm throughout; it will help you in the long run. 

Further, we request you reply and let us know whenever you receive the completion certificate. We have shipped it to your residential address [mention the address] with the consignment number [mention the consignment number]. 

We wish you good health and prosperity. Thanks.

Yours faithfully,

[Mention the name of the sender]

[Insert the original signature of the sender].

internship confirmation letter

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Letter Template: 5

Internship Acknowledgement Letter

[Date]

Dear [name],

This project’s success and end result requires a lot of guidance and endorsement from many people, and I am fortunate to get all of these throughout my entire internship project.

I accomplished this project only with such assistance and supervision, so I will never forget to thank them.

I respect and thank Mr. / MS. [NAME 1], who allowed me to work on this specific project at [VENUE] and gave me all the support and guidance that motivated me to complete the project properly.

Despite being busy dealing with corporate matters, I am very grateful to [her/him] for such admonition.

I thank our project guide [NAME 2] for providing all the information we need to develop a better system and showing us great interest until our project work is completed.

Thanks to our internal project guide, [name 5], [position], [section], for his / her guidance and advice during this project work. I will never forget his/her timely support, guidance, encouragement, and more until our project work gets accomplished.

 In addition, I would like to express our heartfelt gratitude to all the laboratory staff for their timely support.

Yours Sincerely,

[Sender Name]

internship acknowledgement letter

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Letter Template: 6

Internship Acknowledgement Letter

(Mention the sender’s name)

(Mention the job title)

(Mention the company name)

(Mention the date)

To,

(Mention the recipient’s name)

(Mention the job title)

(Mention the organization’s name)

Subject: Acknowledging for The Internship Project

Dear (recipient’s name),

I am writing this letter as an acknowledgment and my gratitude towards the entire team for presenting me with the opportunity to work on the internship project, [mention the name of the project], which required a lot of effort and endless hours to achieve success and I was ultimately rewarded with the attention of our target audience which was the very goal.

I would never have been able to provide the company with such success by managing to impress our clients had it not been for your thorough support.

You made sure that I could get the content right when at a particular time, I suffered an immense nervous breakdown, getting no ideas at all, with my mind going blank and thinking whether I could achieve the desired results in the end.

I would particularly like to thank my team leader, Miss [mention the name], whose experience in the field for the last [mention the no. of years] alone shows how knowledgeable and talented she is.

I am truly able to learn so much. I know I am personalizing it, but had you not kept faith in me and pushed me hard, I would never have been able to win so many hearts, and I am truly happy that this project has ultimately passed and got approved. 

It has not only been my success; I believe it has been the entire team’s success that added another feather to our cap.

I promise to work hard and continue to do even better in the future so that you all are proud of me.

Thanking you

Sincerely,

(Your signature)

internship acknowledgement letter

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Letter Template: 7

Internship Acknowledgement Letter

(Mention the sender’s name)

(Mention the job title)

(Mention the company name)

(Mention the date)

To,

(Mention the recipient’s name)

(Mention the Job Title)

(Mention the organization’s name)

Subject: Acknowledging for The Internship Project

Dear (recipient’s name),

Through this letter, I want to tell you how much respect I have for each of you for the opportunity you gave me to work on the recent internship project of [mention the project name].

When there were so many others to choose from, I could not believe I was given the chance to handle such an important project. When I was first hired a couple of [mention the time period] back, I would never have believed it if anybody had told me that such a major internship project would be given to me to handle.

I want to thank my entire team, especially Mr. [mention the name] and our respected manager Mr. [mention the name], for thoroughly guiding me whenever I was stuck somewhere.

It was all because of you people that I could carry out thorough marketing research successfully, and I am glad that my efforts have been enough to make this project pass. I cannot tell you to what extent I am excited to know that our product that [mention the details] will soon launch.

Applying to this company has truly been a turning point in my life, and I believe that, like this, I will soon be able to contribute more to the success, growth, and development of [mention the name of the company] with my continuous genuine efforts and hard work.

Thanking you

Sincerely,

(Your signature)

internship acknowledgement letter

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