Since you are here, I guess that you must be planning to purchase a computer for your personal use 👨💻? Or, have you been entrusted by your company to buy a few computer systems for your office?
Well, in any case, let me tell you that you must thoroughly research 🔎 before making the final purchase.
In this article, let me help you frame an inquiry letter that will bring in as much information as you need to make a sound computer system purchase.⤵️
What to Write in a Computer Purchase Inquiry Letter
Let us start by putting together a structure for our inquiry letter. Think of it as a building block game! First, we will decode the layout of the inquiry letter. Let us get right into it!✅️
- Information about the sender makes it first in the inquiry letter. So, that means you have to mention your name, the name of your company (if any), complete postal address, email address, and phone number.
- Then comes the date of writing the inquiry letter 📅.
- Follow it up with the information about the recipient, including the name of the concerned person with designation, the name of the concerned company, and its complete postal address.
- Next up is a formal salutation 🫡, including the applicant’s name.
- Introduce yourself and ensure that you explain the reason for writing the letter. Mention that you want to inquire about purchasing a computer system(s).
- If you have done some preliminary research 🧐, let the company know. You can explain the reason why you chose their company over others.
- List the specific requirements or any desired specifications that you seek in the computer system.
- Request the company to provide a detailed quotation 📄, including unit price, availability, payment terms, delivery, warranty, etc.
- If you are interested in receiving alternative and expert recommendations from the company, be sure to mention that.
- Conclude the letter with a short thank you message. Remember to provide your contact information 📞 so the seller can easily revert to you.
- End your letter with a closing salutation and sign off with your name.
[Tips] How to Write a Computer Purchase Inquiry Letter
Finally, we can move on to the key points you should not miss while inquiring about your computer system purchase. ⤵️
Research
Before you begin writing your inquiry letter, make sure that you conduct quality research to identify renowned companies offering the computer system of your choice. Also, ensure that you understand the specifications and requirements very well 🧠.
Clear and crisp introduction
Begin with a polite greeting and a short introduction about yourself. Ensure that it is brief and includes the purpose of your inquiry.
Specifications
Brief the company about your requirements. List the key specifications that you seek in your computer system 💻. You can be as particular as you want, for example, about the processor, RAM, storage, etc.
Budget
Make sure that you let the company know your budget for the purchase 💰. It will make it easy to find a suitable computer system that fits your requirements and matches your budget.
Request for quotation
You must ask the seller/dealer to send you a detailed quotation, including information like warranty, unit price, additional charges, etc.
Contact information
Include your phone number and email address 📧 so that the concerned company official can revert to you hassle-free.
Additional preferences
If there is any additional feature you want to include, let the seller know. It may be any specific operating system, graphic card, external storage, accessories, etc.
Request for recommendations
Be clear about your willingness to receive expert recommendations or alternatives from the recipient. Who knows, they might have a better deal for you 🤔.
Professional tone
Maintain a professional tone throughout the inquiry letter and be crisp and clear. That’s all about writing an inquiry letter that would fetch you better results while purchasing a computer system👍.
Letter Template: 1
Computer Purchase Inquiry Letter
To
Recipient name
(Organization/company) name
Address
Date
Subject: letter of inquiry for computer purchase
Dear (Sir/Madam)
I would like to inform you that I have a plan to purchase computers. I want to inquire about various types of computers as I need them.
While discussing the matter of purchasing computers, one of my friends suggested your reputed company. I also came to know that you never betrayed your customers and your products are in high rating in the market and the reasonable price. So, I am planning to purchase it from you.
The aspects to which I would require information about the product are as follows;
- If the computer can work with good performance
- If it will run fast on any kind of internet connection
- The ram sizes
- The processor of the computer
- The name of the brand
- Best possible price
- Warranty period
- Antivirus warranty period
- Window version
- Display size
- Design system
- Memory system
- Hard drive size
I would also like to know your delivery system and mode of payment.
Kindly help me with all the details as soon as possible, so that I can purchase a computer from your store.
Thank you very much.
Regards
Sender name
Address
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
Computer Purchase Inquiry Letter
[Name of the sender]
[Insert the Sender’s Designation]
[Name of the company]
[Contact details and address of the sender]
[Insert the Date of sending the letter]
To,
[Insert the Receiver’s Name]
[Designation of the receiver]
[Name of the company]
[Insert the Receiver’s Address]
[Contact details of the Receiver]
Sub: Letter of inquiry for Computer purchase
Dear [Name of the recipient]
The purpose of this letter is to inform you that I am planning to purchase (Mention the number) computers on behalf of our institution (Mention the name and details of the company) within (Mention the date).
For this reason, I would like to inquire about the various types and the different prices of the computers.
We are a (Mention the details) based institution that deals with (Mention the details), and for that, we need to work on computers for a long period of time. As a result of this, we need computers with good performance, and that can run faster on any type of internet connection. The specifications which are important for our everyday work are:
- The computer processor
- The size of the RAM
- The brand name with price
- Size of the memory
- About the Anti-virus
- Period of warranty
I would be really grateful to you if you answer me regarding the aspects mentioned earlier very soon.
Hope to get your answer as soon as possible.
Thank you very much.
With regards,
[Name of the sender]
[Signature of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
Computer Purchase Inquiry Letter
[Name of the sender]
[Insert the Sender’s Designation]
[Name of the company]
[Contact details and address of the sender]
[Insert the Date of sending the letter]
To,
[Insert the Receiver’s Name]
[Designation of the receiver]
[Name of the company]
[Insert the Receiver’s Address]
[Contact details of the Receiver]
Sub: Letter of Inquiry for Computer Purchase
Dear [Name of the recipient]
I am writing this letter to your organization (Mention the name and details of the organization) to inform you that our company needs (Mention the number) computers, which we intend to buy from your organization within the next (Mention the day) days.
Hence, I want to inquire appropriately about the different kinds of computers with their buying prices.
As you are well known in this field, and you have very good customer reviews, I want to request you to provide me with the complete list of computers available at your company for selling with the specifications, like:
- Good and faster performance for an extended period.
- The size of RAM and the power of the Processor.
- Good performance in different kinds of internet connections.
- Warranty and antivirus.
- The size of the hard drive.
- Size of the Monitor.
I would like to know about your conditions, if any, regarding this purchase plan.
Kindly help me by giving me the details mentioned earlier so that we can continue with our purchase program very soon.
If you need any other information, please contact us through ().
Hope to get your help very soon.
Thanking you,
With regards,
[Name of the sender]
[Signature of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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