Travel Agency Inquiry Letter: 4 Free Templates

Are you planning a solo trip ✈️ or a trip with your friends and family? Planning a trip to an unknown city or country can be a tough job.

To help travelers 🧭🗺️ like you, many traveling agencies can customize a tour package for you. 

How do we acquire information about such packages? Well, you simply need to compose a tour package inquiry letter ✉️ to a specific tourism and travel agency of your choice and get all the necessary details within days. Why not dive 😁 in to know more? 

What to Write in a Tour Packages Inquiry Letter 

While writing a letter, there are many things that you need to 🙄 remember. This guide will help you to keep all those things intact in your mind so that you don’t slip out an important inquiry question. Scroll 📜 down and get a better idea about what to write in a tour package inquiry letter. 

  • Make a formal introduction to yourself with your full name and jump on stating the purpose of this letter. 
  • Inform the addressed traveling agency regarding your wish to inquire about their traveling 🌉 packages.
  • Be sure to give proper details about your tour before your inquiry questions; this will help the reader to understand your plans. 
  • Write about the number of people who will be traveling on this tour, the place of your visit, and the number of days you plan to travel on this tour. 
  • You can also mention the standard of the hotel 🏨 you look forward to staying in and places that you wish to explore specifically in this tour. 
  • You can hint at the reviews of the agency or highlight its reputation in the market. 
  • Be sure to ask the details about the 💲price, availability of discount, quality of the travel, and any other question you have in your mind regarding this. 
  • As you complete asking your set of inquiry questions ⁉️, you can shift toward the ending of the letter. Leave a remark on getting a quick response to the above-mentioned inquiry. 

How to Write a Tour Packages Inquiry Letter (Tips)

How to write a tour 🧳 package inquiry letter will help you in getting advance information regarding this letter format. This section highlights those elements of the letter which can’t be ignored. So, dive in and get interesting tips right here 😜

Specifications are very essential

You can acquire proper information through an inquiry letter only when you specify the ❔ questions. In a letter such as this, you should particularly write ✍️ about your needs, expectations, and prior plans regarding the trip efficiently. 

Direct in tone

An inquiry letter should be as direct 🏹 as possible without any unnecessary digression from the core topic of inquiry. 

Accurate information

Only when you write accurate information regarding the people engaged in this trip, the number of days you plan to travel, and, of course, the places you wish to visit can you get accurate ✅ information in return. 

Letter Template: 1

Tour Packages Inquiry Letter

Your Name

Your Address

Street, City, State




[Mention the name]

[Mention the address]

City, State, Zip-code

Subject- Letter of Inquiry About Travel Packages

Dear Sir/ Madam,

I am writing this letter to inquire about the travel packages that your company provides. I am looking forward to a long tour with my family by the end of this year, and I am searching for a perfect travel package. I have some selected choices for places, and I am eagerly waiting for a perfect plan.

My preferred choices of places are [mention the names].  I have good reviews about your travel company, and therefore I am writing this letter for further inquiries. It will be a great help if you provide every little detail of the packages. I would also like to know if you offer extra benefits for longer tour plans.

The offers and discounts are generous as I am planning a long tour for the five members of my family. I am looking forward to an efficient and comfortable travel package as my family includes kids. 

I will be obliged if you co-operate and understand my needs. Thanking you in anticipation.

Yours Sincerely,

[name of the sender]

tour packages inquiry letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Tour Packages Inquiry Letter

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

[Recipient’s Name]
[Recipient’s Position/Organization]
[City, State, ZIP]

Subject: Inquiry for Tour Packages

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to inquire about the tour packages offered by your esteemed organization. I am planning a vacation with my family and would like to explore the various options available for an unforgettable travel experience.

We are a family of [number of members], including [number of adults] adults and [number of children] children. Our preferred travel dates are [desired dates], and we are interested in a duration of [number of days]. We are open to both domestic and international destinations, depending on the packages you offer.

We are particularly interested in tour packages that include [specific activities or attractions of interest]. Additionally, we would appreciate information regarding accommodation options, transportation arrangements, and any additional services or amenities included in the packages. Our primary objective is to ensure a comfortable and enjoyable vacation for our entire family.

Furthermore, we kindly request details regarding the cost of the tour packages, including any applicable discounts or special offers. It would be helpful if you could provide a breakdown of the package inclusions, as well as any optional add-ons or upgrades available.

We value the feedback and recommendations of your experienced team. If there are any specific destinations or itineraries that you believe would be suitable for our family, please feel free to suggest them. We are open to suggestions that align with our preferences and interests.

We would greatly appreciate it if you could provide us with a comprehensive brochure or catalog of your tour packages. This will enable us to review the options in detail and make an informed decision. Additionally, if there are any testimonials or reviews from previous clients, we would be interested in reading them to gain further confidence in your services.

Thank you in advance for your time and attention to this inquiry. We are excited about the prospect of embarking on a memorable vacation, and we believe that your organization can offer us the exceptional travel experience we seek. We look forward to receiving your prompt response with the requested information.

Should you require any additional information or have any questions, please do not hesitate to contact me at [Phone Number] or [Email Address]. We appreciate your assistance and look forward to the possibility of booking a tour package with your organization.

Yours sincerely,

Letter Template: 3

Tour Packages Inquiry Letter

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

[Recipient’s Name]
[Recipient’s Position/Organization]
[City, State, ZIP]

Subject: Inquiry Regarding Tour Packages

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to inquire about the tour packages offered by your renowned organization. I am eager to plan a memorable vacation and would like to explore the various options available for an enriching travel experience.

I am an avid traveler seeking an exceptional journey that combines cultural exploration, natural beauty, and unique experiences. I am particularly interested in destinations known for their rich history, picturesque landscapes, and diverse cuisine.

I kindly request information regarding your tour packages, including the destinations covered, the duration of the tours, and the activities and attractions included in each package. I am interested in both domestic and international options, depending on the range of packages you offer.

As an experienced traveler, I value the quality of accommodation and transportation arrangements. Therefore, I would appreciate details regarding the type and standard of accommodation provided, as well as the mode of transportation during the tours.

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