Decline Participation Letter: 10 Readymade Templates

If you have taken a decision to decline to participate in a competition or any function then you must inform them in advance about your declination. Here while writing this letter, you must have to write,
⦁ Some words to thank them for inviting you to such an event.
⦁ The reason for not attending or not participating in this competition.
⦁ Also, some words to express your message in a proper format.

Letter Template: 1

Letter to Decline participation due to the father’s bad health

Dear (Name of the person),

I want to apologize for declining my participation in the singing competition which will be on the 25th of this month. I have to do so because my father has been admitted to the hospital as he feels difficulty breathing.

These competitions will come and go, but my father’s health is always my priority. I cannot leave my father in this situation. He is everything to me. There is only me and my father in my family and I have no one to look after him.

He has sacrificed his whole life just for my upbringing and this is my chance to pay him back for what he does. It doesn’t matter to me if my career will be finished if I will not participate in this competition.

I will get everything again in my life if my father is fine. I cannot fulfill my dreams at the cost of my father’s health.

I request you cancel my participation and give my slot to anyone else. maybe I am not fortunate enough to show my talent and pursue in the same field. I hope that something better is written for me.

but this time, I cannot think about my goals or my dreams. At this moment, I only want that my father will be fine and come back home soon.

I hope that you will understand my pain and cooperate with me in this situation. Thank you for offering me a chance to participate in this competition.

Regards,

XYZ

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Letter Template: 2

Letter to Decline participation due to injury

Dear (Name of the person),

I am so sorry to inform you that I declined my participation in the cultural event because I met with an injury in my foot and cannot be able to dance on the stage.

It was my welcome dance which I had to perform, but unfortunately, I could not make it till that day. The doctor has advised me to take complete bed rest and I am not allowed by my family members even to attend the function.

This cultural event comes after every two years and I had waited a long time to participate in it. The pain of not getting a chance to dance there is a lot more than the pain of this foot. It was my dream for which I had to wait for the next two years. 

I am so depressed about this. I assure you that I will give you one participant you can trust completely. She is one of my friends, and she also knows dance beautifully. She will reach tomorrow for practice by 11:00 in the morning.

you can believe her as she is a good dancer and will catch all the steps in very less time. She knows different dance forms and you will definitely be impressed with her dance. 

I hope that this event will be a successful one until now. 

Regards,

XYZ

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Letter Template: 3

Letter to Decline participation due to lack of confidence

Dear (Name of the person),

I am writing this letter to let you know that I am not going to participate in the debate competition that will take place next week at X school.

I want to apologize for declining my participation because I have no confidence or courage to face the audience. I wanted to do it but could not gather the courage to stand on the stage and share my thoughts. as this is my first time so I am really scared.

I also practice a lot in front of the mirror but do not feel like I can do it. day by day, it becomes a nightmare for me. I want to get relieved by informing you about this. I don’t want to drag in any of the debate competitions. I understand now that this is not my cup of tea.

I always thought that I could do it one day. but as soon as the date is near, I am losing everything. my whole body starts shaking right at the time I start thinking about my debate competition.

I had already prepared all the matters but cannot share my views at this stage. I really can’t understand at what time my phobia will be gone. 

I request you don’t compel me anymore as I already had made a decision to not participate this time. I wish I could make it possible someday. it would be a real treat for me. 

Regards,

XYZ

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Letter Template: 4

Letter to Decline participation due to family function

Dear (Name of the employee),

This is to bring to your kind notice that I cannot participate in the seminar that will take place the day after tomorrow. I am sorry for informing you at the last moment, but I have to suddenly go out of the station to attend my cousin’s engagement.

I felt really regretful that I have to cancel my participation, but it is really important for me. I was really waiting for the seminar for a long time but unfortunately, I cannot make it this time.

I practiced a lot for it but this function is also the most awaited event of our family. I cannot miss it at any cost. It was a big day for my brother, and I had to be there for him. there are many times in our life when we have to choose 1 out of both the best things.

I hope you understand my problem and ask any other person to participate in my place. I know that it will be difficult for you to make such arrangements a day before the seminar. I can’t tell you what pathetic feeling I am going through.

I hope that you will forgive me for this and I promise you that I will make this for you next time. I also make sure that I will never break your trust in the future. 

Thank you for understanding my emotions.

Regards,

XYZ

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Letter Template: 5

Letter to Decline participation due to health issues

Dear (Name of the person),

I would like to inform you that I cannot participate in a survey because my health does not allow me.

I know that it will be great exposure for me as we get an opportunity to communicate with different people belonging to different communities regarding their lifestyles. as this is a primary survey and we need to roam a lot from one place to another.

The weather is also so hot and I cannot keep myself hydrated in the month of June. Dr is not allowing me to visit for a survey as I have a chronic migraine problem, and also my body gets dehydrated soon.

In this condition, I cannot make myself feel comfortable there. Even if I go there I am sure that I will become a problem for you all because In such hot and humid weather you will be forced to look after me. So, it is better that I should not participate in the survey.

I would really like it if I can join you there because I wished for a long time to have an experience of a survey. I hope that next time I can make it with you.

I make sure that whenever a survey is going to take place then I will be absolutely fine and my doctor will also allow me to go with you. I know that it will be real fun out there. I will really miss that. 

Regards,

XYZ

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Letter Template: 6

Letter to Decline partnership due to personal conflicts

Dear (Name of the person),

I am sorry to inform you that I am not comfortable continuing this partnership anymore. Day by day, it is becoming more difficult to look after all the accounts single-handedly.

An equal partnership means that both the partners have to do equal amounts of work, but I can not look after all the things alone.

You never got time to pay for your visit to the workplace. When we started it we decided that it would be ‘OUR’ work but now ‘OUR’ disappears somewhere.

In the last few years, you have given no time and are not even dedicated to the work. That is why the firm is going through losses. It is not only about time, but the profit-sharing ratios of the firm are also not equivalent. I am not interested in continuing this partnership.

It is my request to you that you should dissolve this partnership as it is not working anymore. There is no reason in between us to drag this for a long time.

It is better for both of us that we should choose our own independent paths and start moving on them.

This firm is no more beneficial for us. In the coming week, I will gather my stuff and call a lawyer and accountant to discuss further procedures. I hope you will take it on a positive note and will not get disheartened. 

I hope we both will find better ways in our lives. My best wishes are always with you.

Regards,

XYZ

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Letter Template: 7

Letter to Decline partnership due to time constraint

Dear (Name of the person),

Thank you for making me feel special by giving me an opportunity to be in a partnership with you. Unfortunately, I can not accept your offer as I am a married woman now and not able to give my whole time on this new project.

As it is the start of your work so you need someone who can be by your side all the time and someone who can give their full attention to this.

It would be unfair to you if I accepted your partnership and then could not give me 100%. I request you to search for any other person who has time to give you in all aspects.

After getting married, things get to change. I have to look after the family, and most of the time, go into house chores. I will really not get time to give in to this project in the way it needs.

I understand that when there is teamwork, wonderful things can be achieved, but such a person should be with you who really deserves this. I am sure you find an appropriate partner whom you can trust with all your heart. 

Thank you for giving me the honor to become your partner. I hope that you will achieve great success in the coming future.

Regards,

XYZ

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Letter Template: 8

Letter to Decline partnership due to workload

Dear (Name of the person),

I felt regretful to inform you that after reading your partnership offer in your firm, I decided that I can’t be able to accept it as I am already in a commitment with a company. I joined this company a few months ago and signed a contract for two years.

I am so sorry that I have to reject your offer as I can’t take up so much work pressure. I think it will be fine to do one thing rather than spoil everything.

I understand that you need alternate days, and the timing is also suitable for me, but it will be not fair for you if I can’t give my 100%. 

As a businessman, you always deliver more than expected. And you need a partner who is utterly obsessed with this work. Only that kind of partnership will be beneficial for you.

It would be my pleasure to partner with you if I was not working somewhere else, but it will be my greed if I take your offer. I would take only that much work in which I can give my best. 

Thank you for showing interest in me and believing in my capabilities. I hope that you will find a suitable partner for your firm and come up with more brilliant ideas to make it a successful startup. Wishing you a lot of success in your future.

Regards,

XYZ

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Letter Template: 9

Letter to Decline partnership due to the long commute

Dear (Name of the person),

This is to bring to your kind notice that after considering the partnership proposal carefully I come to a decision that I will not be able to accept this partnership in your upcoming project as I have to cover a long commute which is not possible for me daily basis.

As you want me to be an equal partner so it will be my duty to give me all your time for it which seems difficult for me.

I could think about it if it was near my place, but I cannot travel more than 30kms one way. I am not a travel person and my health also does not allow me. 

I hope you will not mind if I reject this offer and I also hope you will understand my problems. I liked your work ideas and want you to initiate all of them as soon as possible.

I know that you will achieve a lot of success in this because all ideas are so innovative and it will help you to make so much profit. 

I believe in you and also I can assure you that I can visit you often for helping you at the times you need me but I don’t want to bind me in any partnership as I know that I cannot give my 100% to it. My best wishes are always with you.

Regards,

XYZ

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Letter Template: 10

Letter to Decline partnership due to less share

Dear (Name of the person),

I would like to inform you that I have carefully considered the partnership proposal which you have sent me yesterday.

but I regret to tell you that I have not been able to accept this partnership in the business due to fewer shares that I will get. I am not interested in investing the last fund mine in this business, to which I am not very sure it will go well or not.

My background is also not very good and I want to make an investment at such a place where I will get a definite return with very low risk. I have no doubts about your project, but the only thing is I want a good return as soon as possible. 

The financial condition of my family is very poor, and I always have to keep some of my funds as my backup in case of emergencies.

I don’t want to be left empty-handed after accepting this partnership. I can assure you that I will give my time to you whenever you feel like it, and I will also help you wholeheartedly. 

I am sorry, but I want you to start your business enthusiastically without my partnership, and I hope that you will achieve great success in whatever you do. 

Regards,

XYZ

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