Are you planning to organize a fantabulous dance competition 🕺💃? If yes, my friend, you will need a well-crafted invitation letter to keep up with the beat.
That’s because it’s going to be the first time you interact with the participants. So, be it hip-hop, salsa, street dance, or any other dance form, let us match the rhythm with an attractive invitation letter! ✅️
What to Write in a Dance Competition Invitation Letter
The participants you are targeting to bring into your dance competition event surely deserve an invitation that excites them 😁. You’d agree, right?
Let me help you break down the structure of a catchy and effective dance competition invitation letter. After all, that’s going to be the first step we climb!🪜
- Begin your groovy invitation letter with the date on which you are writing it along with the title of the event.
- Follow it up with general information about the event and don’t forget to keep it short and crisp.
- Next up is the venue of the event 📍. It is better to provide the complete address of the venue so that it becomes easy for participants and the audience to make it to the event hassle-free.
- Guess what’s the most important information you could give about the competition? The date, silly! 📅 So yeah, mention the date of the event next.
- Now it’s time to open up about the general rules of the competition like the running time, categories, category classification, etc.
- Do not forget to talk about the registration process, deadline, and fees as per the category of participation.
- Now comes the fun part, i.e., the rewards and special awards to the winners in various categories. How exciting 🥳!
- You can now talk about any additional information like jury members, links for further updates, etc.
- Finally, it’s time to close with a brief message of encouragement to the participants. You can now sign off!
[Tips] How to Write a Dance Competition Invitation Letter
Now that we’ve decoded the structure of an appealing dance competition invitation letter, let us move to the next step ⏭️. Let’s figure out the ways which can enhance the quality of your invite. An awesome dance competition deserves an equally awesome invitation letter 👌.
A short and clear introduction
Your letter should begin with a clear and concise introduction that gives an overview of the event. You can include the level of competition, the edition of the event, the section of people who can apply, etc.
Essential information
Never forget to miss out on any information that is essential to the competition. For example, the date and venue of the event, the rules for participants, eligibility for the various categories, etc.
Level of the competition
It is better to clarify whether the competition is international, national, or local. Highlight the networking opportunities that participants will get, especially if the competition is of international 🌐 and national level.
Registration details
It is extremely important to provide all the necessary information regarding the procedure of registration to the competition along with the breakdown of fees for different categories.
Rewards and prizes
Always remember to talk about the rewards 🏆 that the winners of the competition will receive. Also, mention any other awards that will be given out. It is even better if you can convince participants of the benefits and recognition that they can expect based on their performance and ranking.
Special events and workshops
If the event includes any special workshop, then don’t forget to mention it. Similarly, if there are some special guest artists or recognized judges joining then there is no reason to hide that exciting information.
Closing
Keep in mind to end the letter with a word of encouragement and gratitude. Now, you can sit back and manifest participation as phenomenal as your event 🙌.
Letter Template: 1
Dance Competition Invitation Letter
Your Name
Your Address
Street, City, State
Zip-Code
Date
To,
[Mention the name]
[Mention the address]
City, State, Zip-code
Subject- Letter of Invitation for A Dance Competition
Dear sir/madam
I am [mention the name], and I am the [mention the designation] of the reputed school of [mention the name]. I am writing this letter to invite your school to the inter-school dance competition.
We have scheduled the dance completion on [mention the date], and it will start from [mention the time] and will end by [mention the time]. We are expecting at least two participants from each school.
The participants will have to report by [mention the time]. We are looking forward to a highly enthralling and captivating event. The winning school will be felicitated on the same day.
We will wait for your response. We will be obliged if you honor our invitation.
Yours Sincerely
[Name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
Dance Competition Invitation Letter
[Mention full name of the sender]
[Mention address of the sender]
[Mention the relevant date]
To,
[Mention the full name of the recipient]
[Mention address of the recipient]
Subject – Letter of Invitation for A Dance Competition
Dear [mention the relevant gender pronoun],
I am writing this letter to inform you that our [mention the full name of the entity] has organized a national level dance competition, and we would like to invite your school to the competition.
We have heard about [mention full name of the dance group] from your school a lot and have also watched a lot of their videos online, and we think that if they agree to participate in our dance competition, it will be beneficial to both of us.
The dance competition will have a range of dance forms in which students of your school can participate and will be able to win national level certificates from the central government itself.
Further, there are also different cash prizes to be won at the individual competitions, and the winner of the dance group competition will get an enormous prize amount of [mention the number of dollars] dollars.
This will also provide national recognition not participating individuals but also for the schools participating in the competition.
We ask you to reflect on what we have said above and kindly provide determined participants for the competition to represent your prestigious school at the national level.
We hope to hear back from you soon and will be very pleased if you agree to join the dance competition.
Yours sincerely
[Mention full name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
Dance Competition Invitation Letter
[Mention full name of the sender]
[Mention address of the sender]
[Mention the relevant date]
To,
[Mention the full name of the recipient]
[Mention address of the recipient]
Subject – Letter of Invitation for A Dance Competition
Dear [mention the relevant gender pronoun],
This is an invitation for your dance group to participate in the [mention the name of the dance competition] and showcase your talent to the entire nation.
This competition is a national-level event in which the entire country would see you dance, enabling you to reach out to a very large audience and mesmerize them with your dance moves.
We are not just any dance competition, as we have officially been recognized by [mention a dance authority at the national level], and this gives anyone participating an enormous opportunity to build a career in dance.
This competition is not limited to just one single form of dance, but a participant can perform in any dance form they wish, and it will be on the judges to decide whether they liked the participant’s performance or not.
This is not just a plain and simple dance competition, but it serves as a springboard for future opportunities for its participants, as you may have heard about the previous participants getting major parts in the film or modeling industry and making a suitable career path for themselves in that field.
We hope that you will keep all this in mind while a making decision about whether or not to participate in the dance competition as a single correct decision can lead to a life-changing experience for you and your dance group. So, we request you to give it a proper thought before communicating your decision to us.
Further, we would be very grateful if you would consider our proposal and send capable candidates for the competition that raise the name of your dance group at the national level and serve as a standard for our own dance competition.
Yours sincerely
[Mention full name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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