Visa Inquiry Letter: 4 Free Templates

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When you apply for a Visa, the visa department can take more time ⏳ than estimated by you. If your situation demands the early processing of the 🧾 Visa, you should not hesitate to inquire about your visa application. 

Students 🎒 who apply for Visa or employees who have applied for a work Visa are under constant pressure from their institution 🏫 and organizations, respectively, to acquire the Visa as soon as possible.

In such a situation, you should not ❎ think twice before inquiring about the same. Let’s find out 🕵️‍♀️ how you can inquire about your Visa through an inquiry letter. 

What to Write in a Visa Inquiry Letter Sample 

If you are writing 📝 a visa inquiry letter for the first time, do not worry. Simply follow the guidelines given below. They will surely be more helpful ✨ than the templates as they explain each point to be mentioned in the letter. 

  • Initiate ⏭️ your inquiry letter by conveying your intentions. You should inform the authorities that this letter is written to inquire about the processing of your visa application. 
  • Start writing ✒️ about your visa application. Give the date on which you applied for the Visa. Along with this, you should mention the category of the visa, whether it’s a 💼 work visa or a student visa. 
  • For starters, you should begin by writing all the details about your passport, Visa application number, 🔢 and most importantly, your name.
  • Mention all the details that will assist the addressed recipient in identifying 🪪 your visa application as soon as possible. 
  • Do not forget to write the name of the country 🗺️ for which you have applied for a Visa at the beginning itself.
  • If you have already given the interview 🗣️ for the Visa, shed light 🕯️ on that as well. Be sure to write the date and time of the interview in this sentence. 
  • After you have given the necessary details, bring the attention 📢 of the reader to the number of days it has been since the time you applied and gave the interview. 
  • In case you have sent an inquiry about the same in the past, bring that instance to the notice 👁️‍🗨️ as well. 
  • Discuss the urgency ‼️of your situation and why your circumstances demand early processing of the visa. 
  • Write a kind request 🤗 to the authorities to look into the matter with a quick response. 
  • You should show your reluctance in giving further documents 📄 if they are needed.
  • Give a date 🗓️ by which you must get the required visa. Explain the impact of delay in your life and how the late delivery of the visa could cause a haphazard situation in your future. 
  • Thank 🙏 the addressed person for their efforts in advance, and end the letter with the hope of receiving a speedy and positive response. 

How to Write a Visa Inquiry Letter Sample 

Writing 🖊️ a visa Inquiry Letter is no easy task. You are in a situation that certainly demands urgency and significant attention. How to cultivate the attention of the reader to give focus on your letter? ❔ Follow these tips to learn about those tactics that will enhance your letter. 

Be persistent about the urgency of the situation

The more persistent you are about delivering the urgency of your situation to the reader, the better chances you will have. You should constantly shed light 🚨 on the negative impact of the delay in the delivery of the visa. 

Keep mentioning the date and the delay

At every point in this letter, you should bring the focus 🔦 of the addressed party to the dates and the delay. Whether it’s the date of applying, giving the interview, number of days since any update was received on your end, write ✍️ the dates accurately. 

Professional and direct in tone

Remember that you are writing this inquiry letter 📮 to people dealing with your visa application. So, be professional and direct throughout the letter. 

Letter Template: 1

Inquiry for Visa Application Letter

[From]

[Address]

To, 

[Address]

Subject: letter to inquiry for visa application

Dear sir/madam,

This letter is for inquiry about my application for the student/work visa type (mention type), with passport no. [Mention your passport], I require information about the processing of my application.

I applied for the visa at your agency (mention date and time). I was informed by the officials that the normal processing time taken by the embassy is 15-20 days.

Also, I sent the additional required documents to the embassy upon request on the (mention date) right after my interview. I want to know how many more days it will take to come.

It has been (mention days) till now (More/less) I didn’t get any update. I would request you to kindly look into the case as my classes/Job has started, and if I am later than the mentioned date (mention date), the university/Job Firm might cancel my admission/work permit. Kindly look into this matter and resolve it as soon as possible.

Therefore, I am very hopeful that I will get updates sooner. In case of any queries, please feel free to contact me (mention number) or through an email (mention email address).

Thanking you.

Sincerely,

[Sender Name]

inquiry for visa application letter

Download Template :
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Letter Template: 2

Inquiry for Visa Application Letter

[From]

[Address]

To, 

[Address]

Dear Sir/Madam,

Subject: Visa Inquiry for [Purpose of Visit]

I hope this letter finds you well. I am writing to inquire about the visa application process and requirements for obtaining a [Type of Visa] for my upcoming visit to [Country].

I am planning to visit [Country] for the purpose of [State the purpose of your visit, such as tourism, business meetings, academic conference, etc.]. My intended duration of stay will be from [Start Date] to [End Date].

I kindly request your assistance in providing me with information regarding the necessary documents, forms, fees, and any specific requirements for obtaining a visa. Additionally, if there are any additional documents or supporting materials that I should provide to support my application, please let me know.

I have already made preliminary travel arrangements, including booking flights and accommodations. However, I understand that obtaining the appropriate visa is a crucial step in the process, and I want to ensure that I have all the necessary information to complete the application successfully.

I would appreciate any guidance or instructions you can provide regarding the visa application process. If possible, please also let me know the approximate processing time for the visa application and any other relevant details that I should be aware of.

Thank you in advance for your attention to this matter. I eagerly look forward to your response and guidance on the visa application process. Should you require any additional information or documentation from my end, please do not hesitate to contact me at [Phone Number] or [Email Address].

I appreciate your time and assistance in this matter.

Yours faithfully,

[Your Name]

Letter Template: 3

Inquiry for Visa Application Letter

[From]

[Address]

To, 

Subject: Visa Inquiry for [Purpose of Visit]

I hope this letter finds you well. I am writing to inquire about the visa application process and requirements for obtaining a [Type of Visa] for my planned visit to [Country].

I am excited to explore the rich cultural heritage and breathtaking landscapes of [Country]. My intended purpose of the visit is [State the purpose of your visit, such as tourism, attending a conference, visiting family/friends, etc.]. The planned duration of my stay will be from [Start Date] to [End Date].

I kindly request your guidance and assistance in providing information about the visa application procedure. I would greatly appreciate it if you could provide details on the required documents, forms, fees, and any specific procedures that I need to follow.

Moreover, I would like to inquire about the expected processing time for the visa application. If there are any additional documents or information that I should provide to support my application, please let me know, and I will be happy to furnish them promptly.

I have already made the necessary travel arrangements, including booking flights and accommodations. However, I understand that obtaining the appropriate visa is of utmost importance, and I want to ensure that I have a clear understanding of the process to complete the application accurately.

I am grateful for any assistance and guidance you can provide to make the visa application process smooth and efficient. Should you require any further information or documentation from my end, please do not hesitate to contact me at [Phone Number] or [Email Address].

Thank you for your attention to this matter, and I eagerly await your response.

Yours faithfully,

[Your Name]

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