Poor Performance Warning Letter: 4 Free Templates

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Disobedience, misbehavior, and violations of work norms are uncommon, yet they occur in every business at some point. Such situations must be handled quickly to ensure the significance of the scenario is not overlooked.

It is generally accepted to issue verbal alerts to staff members before sending an official letter, as this avoids aggravation if the issue is trivial and easily resolved. ☮️

This article will give you a clearer vision of how and what to write in a warning letter for poor performance. ✉️

What to Write in a Warning Letter for Poor Performance

The goal of delivering a letter of caution is to urge workers to adhere to the standards of ethics rather than to dissuade them from applying to function for your company.

You desire your staff to be disciplined and aware of the consequences of their actions on their position and the environment at work.

Here are some pointers which you should include while drafting a warning letter for poor performance. 👇

  • Address the recipient directly. This makes the letter sound professional. 📇
  • Give a detailed overview of the employee’s work history in the firm and what about it is concerning the higher authorities. 📉
  • Mention directly what you are expecting from the employee in response to the letter. 👊
  • Do not use abusive language. Use a professional tone and tell the recipient that his/her behavior concerns the authorities. 🤬❌
  • Clearly mention the actions that the organization would be taking against the employee. 🏢
  • If it leads to the termination of employment of the concerned individual, be straightforward and clear in mentioning that too. 👎
  • Provide your contact details and give a deadline for responding to the mail or letter. 📧

How to Write a Warning Letter for Poor Performance (Tips)

Here are some points to consider while writing a warning letter for poor performance. ⤵️

Maintain a professional tone

Constantly communicate in a businesslike style that highlights the seriousness of the issue at hand. Nevertheless, be certain that the language used does not frighten or dissuade staff members, as the eventual aim is solely to improve their behavior. 🙂

Follow a proper structure

Your warning letter should have a standard format and proper structure. You should start the letter by mentioning the date of the warning 📅, which should be followed by your name, a proper subject, the name of the employee you are addressing, the list of violations, the actions the organization will take, and end it with your signature. ⚖️

Be specific

The subject matter must be clear and concise. Long phrases with no significance or duplicating what has previously been said are not appropriate.🙃 Shorter letters consistently prove more effective. Incorporate specifics without adding extra sentiments. Insert a specific date to establish authenticity. 🎯

Proofread the letter

Double-check the email before giving it along to the staff to minimize future hassles and disagreements caused by minor inaccuracies. 🔍 Make certain that the written communication gets delivered to the correct recipient and includes all necessary information.✉️

Acknowledge the letter

Whenever the letter has been distributed, verify receipt with the staff members. You may do this by asking workers to endorse the note as well as, in the event of emails, to write an additional response. 🔏

Letter Template: 1

Warning Letter for Poor Performance

(Mention your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter of Warning for Poor Performance

Dear (Name of the Recipient),

We are writing this letter, on behalf of our company, to let you know that this is a warning for your poor performance since (mention details) days at the department of (mention details) of our company (mention the name of the company).

We discussed this matter of your performance in our previous meetings.

It has been found that you are not performing your best, therefore, it is hindering the progress of our department of (mention details). You didn’t submit the previous reports in time, which became very discouraging for our other workers.

Therefore we request you to try to change your working process to make it more up to the mark precede towards improvement.

Please take this letter as a final warning towards the progress of your job performance as we will be watching your performance.

Hope you will be successful in changing your performance rate and help us to achieve many good things.

Thank you very much.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Warning Letter for Poor Performance

(Mention your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: To Warn for Poor Performance

Dear (Name of the Recipient),

We would like to inform you, on behalf of our company, that this is a letter of warning for your poor performance since (mention date) at the department of (mention department) of our company (mention name of company).

We have already discussed with the other team members about this matter of your poor performance in our previous meetings.

It has been confirmed by the managers, that you are not performing according to your capability; therefore, it is affecting the progress of our department of (mention details) as well as the company.

Many times you have not performed your role properly. We have already informed you verbally but you did not try to change yourself.

Therefore, we are requesting you to change your working process to make it more up to the mark and walk towards further improvement.

Please take this letter as a written warning about your poor job performance as we will be watching your improvement in future projects.

Hope you will try your very best to change and improve your performance rate and help us to achieve many good things in the future.

Thank you very much.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 3

Warning Letter for Poor Performance

(Mention the name of the sender)

(Your address)

(Your contact information)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: To Give Warning for Poor Performance

Dear (Name of the Recipient),

We want to inform you, on behalf of our company, that this is a letter to warn you about your poor performance from the day (mention date) at the department of (mention department) of our company (mention name of company).

In our previous meetings, we have already consulted with the other team members about this issue of your poor performance rate for some months repeatedly.

As you are not working sincerely, we are sorry to say that, it is affecting the progress of our department of (mention details) and the company as well. We have already asked you to perform your role properly in the past.

Though we have already warned you verbally you did not try to change your attitude towards the department.

Therefore, now, we are requesting you, through this letter to change your working process as soon as possible and try to make the department more successful.

We hope that you will take this letter as a serious warning about your poor job performance and show us your improvement very soon.

Hope you will try your very best to give us some of the best results through your hard work, and help us to achieve many good things for the company.

Thank you very much.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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