Warning Letter for Theft: 4 Free Templates

Stealing is a criminal offense that is not 🚫 acceptable in any work environment. If you have received a complaint against any of your employee’s stealing habits, draft a quick warning letter to prevent this from happening in the future. 

If you are drafting a warning letter for the first time, do not worry. Scroll 📜 down and see numerous pointers and tips to help you out in constructing a quality letter. 

What to Write in a Theft Warning Letter

Warning letter ✉️ format can be a tricky one for some of you. It is not a threat letter but an official notice to warn the employee regarding his unethical manners in the workplace. 

  • Address the person who is being called out for his stealing habits.
  • Make sure to notify the person about the warning ⚠️ nature of the letter right at the beginning. 
  • Write the full name, job designation, and the employee I’d, if any. Give all the necessary details 📑 that are needed to acknowledge this employee in the office. 
  • Start with a short narration explaining the situation that has been heard. This should include why the company thinks 💬 that the person is a thief.
  • Emphasize the reputation of the company 🏤 and how these actions by sb employees can hamper it. Remember to write the name of the company. 
  • Throw light 🕯️ on the company’s policies, rules, and regulations. 
  • Remind the employee how such behavior is unacceptable 😑 and the steps that could be taken by them if this fails to stop. 
  • As you have addressed the problem, you must write the solution as well. How should the employee amend his mistakes? Answer this question in the letter. 
  • Write a solid statement of warning with a clear mention that stealing habits are unacceptable and how it could make the employee lose his 👷‍♀️ job. 
  • End the letter with the spirit of receiving a response that acknowledges ✨ the written allegations. 

How to Write a Warning Letter for Stealing (Tips)

What should be the tone of a warning letter? What to imply and what to highlight? These questions need to be answered to write an appropriate ✉️ letter. Therefore, follow these tips to make an impact with this warning letter. 

Assert clear intention of warning

The intention of the letter should be clear right from the beginning of the letter. Make a direct indication that warning ☠️ is regarding stealing allegations. 

Set a serious tone

The tone of the letter should be serious 😐 and straightforward. Set a serious tone from the beginning till the end of the letter without fail. 

No aggression 

Although it is a warning ⚠️ letter, it suggests that you do not get aggressive while writing this letter. You need to maintain professionalism in your tone. 

Template: 1

Warning Letter for Stealing

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter of Warning for Stealing

Dear (Name of the Recipient),

This letter is being written to warn you that we have come to know about your stealing habits on our working premises. We are sending you this letter on behalf of our company (mention the name of the company) to alert you about this serious misconduct of yours.

We all want to trust our employees, but your unethical behavior makes us unable to reach our target. We cannot trust you like the other employees. Our company is receiving numerous types of complaints against you.

As being a senior of your department I am writing this letter to warn you officially before taking an unexpected step against you. Hope you will earnestly try to improve your habit after receiving this warning letter.

If you have anything to inform us related to this matter, you are requested to contact our contact person (mention the details and contact address) within office hours.

Hope to see your changed attitude as soon as possible.

Thank you very much.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

warning letter for stealing

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Warning Letter for Stealing

[Mention the sender’s name]

[Mention the corporation’s name]

[Mention the Job title]

[Mention the sender’ address]

[Mention the sender’s contact details]

[Mention the date]

[Mention the recipient’s name]

[Mention the recipient’ address]

[Mention the recipient’s contact details]

Subject- Letter of Warning for Stealing

Dear (recipient’ name),

This letter is being written to serve you as a warning for your immoral and unethical act of theft, which got captured in the CCTV footage of our branch [mention the branch name] on [mention the date] at [mention the time]. All of us saw you stealing items from the office.

Committing such an act clearly shows your unprofessional approach towards your work and no respect for your job role.

Though those items were of low importance and cost, still we would like to tell you firmly that we do not appreciate such behavior from any of our employees and never expected you to do such a deed. With great difficulty, we are saying to you today that we are all ashamed of you being a part of [mention the company’s name].

You are strictly advised not to repeat or do any such incidents in the future; else the management will be forced to take actions against you that will not be good for your career. After getting this letter, if we still find you involved in such a deed again, that will ultimately result in the termination of your job.

We are going to attach this letter to your personal employment file so you are asked to sign it, put a date after going through it, keep a copy with you, and hand the original out to your senior immediately.

We hope you will not be giving us any more chances to complain in the future.

Thanking you,

Regards,

[Handwritten Signature]

 [Notary or witness if required]

warning letter for stealing

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

Warning Letter for Stealing

[Mention the sender’s name]

[Mention the agency’s name]

[Mention the Job title]

[Mention the sender’ address]

[Mention the sender’s contact details]

[Mention the date]

[Mention the recipient’s name]

[Mention the recipient’ address]

[Mention the recipient’s contact details]

Subject- Letter of Warning for Stealing

Dear (recipient’ name),

On behalf of [mention the name of the agency], I am writing this letter to you to warn you against any future stealing of personal property from the clients’ places. You made us feel truly ashamed by doing such a deed.

We have repeatedly received complaints against you regarding the theft of items like [mention the names] from numerous clients of our agency who, upon investigation, have caught you stealing from their places through the [mention the medium].

We have been sent the proof already in which you are proven guilty. Though the service you have been providing them is marked as satisfactory, this stealing habit has displeased many of our clients as some of their precious stuff got stolen.

We strictly warn you to refrain from demonstrating such a shameful act next time. We have handled the situation currently, but this has made the agency’s reputation suffer, and some bad words are inevitably bound to spread because of you, which we will just not tolerate the next time. You will be immediately sacked, and legal actions will be taken against you.

We are leaving you this time since you have a neat record of serving the clients with excellence previously.

All of us are hopeful to see a good change in you.

Thanking you,

Regards,

[Handwritten Signature]

 [Notary or witness if required]

warning letter for stealing

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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