When you stay in a hotel 🏨 or other lodgings, the housekeeping services should be up to the mark, especially when you are paying 💸 sufficiently well for the stay.
But if the housekeeping services fail 😕 to satisfy needs, be it in maintaining hygiene, disturbing your items 👛 in your absence, or providing any sort of help that comes under their duty, you should notify the authorities.
Do not think twice and write a warning letter 📬 to the person in charge. A customer at all times has the right to warn the company of the services being provided.
What to Write in a Warning Letter for Poor Housekeeping
No worries if you are writing such a warning ⚠️ letter for the first time. This guide is made especially to help you in this process of letter writing in the best way possible. So, follow up
- Begin the letter ✉️ by directly hinting at the poor housekeeping service.
- State your wish to warn ‼️ the company regarding their poor housekeeping services.
- Write ✍️ the details of the conditions that have led you to write this warning letter. Clearly describe the improper behavior or unhygienic treatment by the housekeeping people 👫.
- Specify each instance when you notice poor 😑 housekeeping services. Try to write specifically and give instances.
- Elaborate on the matter so that the addressed recipient gets a clear idea 💡 regarding their employee’s drawbacks and failure in fulfillment of their duties.
- Shed light 🕯️ on your basic expectations from the housekeeping and how you wish to see improvement in their services in the future.
- Show your disappointment 😒 with the housekeeping, and explain 🗣️ the negative impact of this on your experience.
- You could go on further to suggest that these poor housekeeping services could taint the image of the hotel 🏨.
- You should be vocal 🔈about the tasks that you perceive to be performed by the house services.
- End the letter 📨 with the hope of seeing better housekeeping services in the future.
How to Write a Warning Letter for Poor Housekeeping (Tips)
Let’s discuss more about the format of this letter. You have already understood 😉 the writing material of this warning letter. Let’s delve into understanding those points which require your special attention. Follow ⤵️ these tips to know more about this letter format.
Be specific
In a warning letter like this, you should be extremely specific. The more particularities you discuss in the letter, the better understanding will the reader 👁️🗨️ derive from it. You should specifically describe each incident where you noticed poor housekeeping facilities.
Maintain a strict yet respectful tone
A warning letter should be strict in tone. However, that doesn’t ❎ give you the right to get aggressive while writing your disappointment. Keeping a respectful 👩💼 tone while complaining is always appreciated. You should strictly inform the addressed recipient about their poor facilities in a respectful manner.
Keep it short and be precise
There’s no need to repeat each point in a very letter. Of course, you should emphasize important points without unnecessary exaggeration and repetition. This will ✨ help you in keeping the letter short and precise.
Template: 1
Warning Letter for Poor Housekeeping
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter of Warning for Poor Housekeeping
Dear (Name of the Recipient),
I am writing this letter to warn you about the unhealthy and dirty places of your (mention the details of the place). I have been a member of your for past (mention time period) years, and I really don’t like this habit of leave places without cleaning.
As we all know that clean place helps us to remain healthy and without any disease. The cleaning facilities of your institution have been deteriorating day by day.
Some days it can be felt that even a mop had not been used for several days. We all know that cleanliness is very important and must need for our daily life, but we are very disappointed by our conduct and practice nowadays.
Previously we were very happy with your facilities therefore we want you to maintain those rules and cleanliness again for your as well as our good and healthy future life.
Hope you will consider our request and oblige us.
Thank you very much.
With regards,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 2
Warning Letter for Poor Housekeeping
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter of Warning for Poor Housekeeping
Dear (Name of the Recipient),
This letter is to warn you that the services you are providing nowadays are not good as most places are left unclean (mention the details of the place). I have been taking your services of yours for several days (mention time period), but now this is just not tolerable, and I am disappointed that some places are left dirty.
As we all know, proper hygiene and cleanliness are so important to prevent all kinds of diseases. But your services are going on decorating day by day. As to inform you that, for few days some of the rooms are being left dirty and it was stinking.
As we all know that that, cleanliness is a very important part for both our country as well as for a person, so requesting you to, please take this more seriously as our health is involved in this. We were happy with the kind of services you were provided in the previous days, so please continue to do so.
A healthy environment means a healthy future for the coming generation.
Requesting you to please into the matter and obey
Thank you so much for understanding.
With regards,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 3
Warning Letter for Poor Housekeeping
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter of Warning for Poor Housekeeping
Dear (Name of the Recipient),
I am writing this letter to inform you about the cleaning services which are going down day by day as all the places are left dirty (mention the details of the place). I have been taking your services for the past many (mention time period) years, but this kind of thing is happening in recent where the places are left unclean and dirty.
As you must know that keeping places clean and tidy not only prevents diseases but is also well for our health. I am disappointed with the facility you are providing nowadays as previously we were happy with the work. So kindly look into the matter and try to upgrade your services as soon as possible.
As you know that for a healthy and better future we have to start keeping our environment healthy, which will only be possible by keeping it clean.
Hope you will try to understand the situation and look into it
Thank you for understanding
With regards,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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