Downsizing Termination Letter: 3 Templates

Often due to various reasons, companies need to downsize. Laying off employees is a tough call, but sometimes, it is the only available avenue. If such a situation has occurred at your company, you shall have to write a letter of termination to your employees whose services you intend to terminate.

The tone of this letter should be formal. If you require guidance in writing this kind of letter, then you are at the correct website. Here you shall find all the help that you might require. 

Letter Template: 1

Downsizing Termination Letter

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

Over the last several months, we have been going through one of the worst pandemics we could ever foresee. [ Insert the name of the organization] has experienced great financial difficulties due to a lack of work in our industry.

We have explored many options. Unfortunately, our efforts have been very unsuccessful, and we find that we must reduce our workforce to ensure the company’s financial stability.

After reviewing our options, we have concluded that we must eliminate approximately [ Insert the number of positions to be eliminated] several positions. It is with the deepest regret that I would like to inform you that your position is one that will be eliminated effectively from [Insert the start date of the termination].

I understand the work and support you have given to the company, and we appreciate every bit of it.

Within the next week, a representative from Human Resources will contact you to set up a meeting from where you will learn about the available separation benefits with the final pay issued. We will also be communicating about any potential returns to the company in the time to come. We would like to sincerely apologize for the inconvenience caused.

Cordial Regards,

[ Insert Full Name of the Sender]

[ Insert the designation at the organization], [ Insert the name of the organization]

[ insert the necessary contact details]

downsizing termination letter

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Letter Template: 2

Letter of termination due to downsizing

[Write the Receiver’s Name]

[Write the Receiver’s Designation]

[Write the Receiver’s Company name]

Dear Mr. / Mrs. / Ms. [Write the name of whomsoever it is concerned to]

SUB:  Letter of termination due to downsizing

With great pain, our Human resource team (Write the name of the company) informs you that we will no longer need your services on account of the downsizing procedure. Therefore, this letter is your official termination which will be in effect from (Write the date).

In order to reduce our costs, we are forced to terminate the staff of our (Write details) branch. As you all know, due to the long-term lousy condition of the economy, cost-cutting has become the only option for us. We terribly regret doing this but do not have any other choice.

This termination is not related to any misconduct from your end. We are confident that you will be able to find a good job very soon.

We have updated your records and will inform you if we have any vacancies suitable for you in the future. The inconveniences caused are highly regretted, and we are willing to offer you compensation to help you.

Your understanding regarding this matter is highly appreciated.

Feel free to contact us if you need any further help regarding this.

Thank you very much,

Cordial Regards,

[Write Full Name of the Sender]

[Write the designation at the organization], 

[Write the name of the organization]

[Write the necessary contact details]

downsizing termination letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 3

Letter of termination due to downsizing

[Write the Receiver’s Name]

[Write the Receiver’s Designation]

[Write the Receiver’s Company name]

Dear Mr. / Mrs. / Ms. [Write the name of whomsoever it is concerned to]

SUB:  Letter of termination due to downsizing

Over the last several weeks, we have been going through one of the worst times. Hence, our institution [Write the name of the organization] has experienced some great financial problems due to our industry’s reduced amount of work.

We have tried our best to find out other options. Unfortunately, all our hard work has been really of no use, and we find that we have to reduce our workforce to make the company financially stable.

After thinking through various options, we have concluded that we must eliminate approximately [Write the number of positions to be eliminated] positions of our new branch (Write the details). With the most profound regret, we have to inform you through this letter that your work will be eliminated effectively from the day [Write the start date of the termination].

I understand that this is bad news for you, but hope you will be able to understand our difficulty.

We want to add that this termination is not related to any misconduct or inefficiency from your end. We believe that you will be able to find a good job without any delay.

We will positively inform you if we have any vacancies suitable for you shortly. The problems caused are highly regretted by the organization, and we are willing to compensate you handsomely to help you.

Your understanding of this procedure is highly appreciated.

You are always welcome to contact us if you need any further help.

Thank you very much,

Cordial Regards,

[Write Full Name of the Sender]

[Write the designation at the organization], 

[Write the name of the organization]

[Write the necessary contact details]

downsizing termination letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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