When your interview is fixed on a particular day but for some unavoidable reason you are unable to show up then that leaves an impression on the recruiters of that organization which can be anything but nice.
So in order to make things better and clear any sort of misunderstandings, you need to write a polite and nice apology letter and to help you come up with the right words, I have written some sample letters, referring to which you can easily frame yours.
How to Apologize for Not Attending an Interview?
- Start the letter as formally as possible.
- Apologize on the very first sentence.
- Mention the details of the interview, including your name.
- Apologize for the inconvenience they have had waiting for you to appear for the interview.
- Better to take responsibility of the mistake with a promise of not repeating the same one in the future.
- Attach documents for the interview if available with you.
- Humbly appreciate another chance from them.
- Thankfully end the letter.
Template: 1
Not Attending Interview Apology Letter
(Mention your name)
(Mention your address)
(Mention your contact information)
(Date)
(Mention name of the Recipient)
(Mention address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to Apologize for Not Attending Interview
Dear (Name of the Recipient)
I apologize for not attending the interview that occurred on the day of (mention the details of the interview). I sincerely apologize for the inconvenience it has caused you and your institution. The main reason for not attending the interview was (mention the problem in detail).
As I take full responsibility for the mistake from my side, I am assuring you that this mistake will not repeat itself again in the future. I regret the inconveniences you and your institution had to face for my absence.
I have included the related documents of the interview with this apology letter.
I would really appreciate this if you consider my problem and the circumstances which caused my absence. I hope you will give me another chance to prove myself and my qualities.
I am ready to receive the result of this mistake caused by me. If you have any say in this you can contact me at any time. I am always ready to be in touch with you. Hope you will consider my request and oblige me.
Thank you for your kindness and support like always,
Sincerely,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 2
Not Attending Interview Apology Letter
(Mention your name)
(Mention your address)
(Mention your contact information)
(Date)
(Mention name of the Recipient)
(Mention address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to Apologize for Not Attending Interview
Dear (Name of the Recipient)
I heartfully apologize for not being able to attend the scheduled interview (details of the interview). It was totally unintentional as (mention the reason for attending). I strongly apologize for the inconvenience you had to face while waiting for me to appear for the interview. I would love to take full responsibility for the mistake and promise not to repeat this again.
I will be highly obliged if you consider giving me another chance. I will eagerly be waiting for you to revert on this.
I am attaching all documents to prove that the miss was unintentional.
Respectfully,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
Not Attending Interview Apology Letter
(Mention your address)
(Mention your contact information)
(Date)
(Mention name of the Recipient)
(Mention address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to Apologize for Not Attending Interview
Dear (Name of the Recipient)
I [mention the name of the sender] would like to apologize for not being able to attend the interview. I am so sorry [mention the name of the recipient] for not attending the interview which held on [mention the date on which the interview took place] and I am really very sorry for all the inconveniences that you had to face because of me. The reason behind me not attending the interview was [mention a good reason why the sender could not attend the interview] and I hope after knowing the reason you can understand that there was no other option left for me.
I am willing to take full responsibility for the mistake from my side and I promise to never repeat this kind of mistake again in the future. I know that just because of me the company along with you had to face the consequences and I am really sorry for that. I hope you will understand my problem and understand why I was absent on such a big day. I have attached all kinds of important documents for the interview with this letter and I hope you will give it a read. Do give me a chance to prove myself and my qualities to you.
I promise that if you consider giving me a chance, I will never let you or the company’s name go down. I will prove myself worthy and I promise that you will never regret giving me a second chance. I am mentioning my contact details here [mention the contacting details of the sender] if you have any kind of queries you can always contact me.
Sincerely,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 4
Not Attending Interview Apology Letter
(Mention your address)
(Mention your contact information)
(Date)
(Mention name of the Recipient)
(Mention address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to Apologize for Not Attending Interview
Dear (Name of the Recipient)
This letter is to inform you that I [mention the name of the sender] would like to apologize for not being able to attend the scheduled interview [mention the details of the interview]. I am so sorry [mention the name of the recipient] for not being able to attend the interview which was held on [mention the date on which the interview took place] and I am really very sorry for all the inconveniences that you had to face while waiting for me to be there. The reason behind this was [mention a good reason why the sender could not attend the interview] and I hope you will consider understanding my situation after knowing the reason. I would like to tell you that none of this was planned and it was totally unintentional.
I would like to take full responsibility for my mistake and I promise to never repeat this kind of mistake again in the future. I know that just because of my one mistake the company along with you had to face the consequences and be embarrassed in front of everyone and I am really sorry for that. I hope you will consider my situation and understand why I couldn’t attend the interview that day. I have attached all the required and important documents for the interview with this letter hoping you will give it a read. Do give me a chance to prove myself and my qualities to you.
Do consider giving me a chance and I promise that if you consider giving me a chance, I will never let you or the company’s name go down. I am a very hard working and concentrated person and if I get a chance I will prove myself worthy and I promise that you will never regret giving me a chance. I am mentioning my contact details here [mention the contacting details of the sender] if you have any kind of queries you can always contact me.
Sincerely,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 5
Not Attending Interview Apology Letter
(Mention your address)
(Mention your contact information)
(Date)
(Mention name of the Recipient)
(Mention address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to Apologize for Not Attending Interview
Dear (Name of the Recipient)
I [mention the name of the sender] would like to apologize for not being able to attend the scheduled interview [mention the details of the interview]. I am so sorry [mention the name of the recipient] for not being able to attend the interview which was held on [mention the date on which the interview took place] and I am really very sorry for all the problems that you had to face while waiting for me to be there in the conference room on time. The reason why I couldn’t attend the interview was [mention a good reason why the sender could not attend the interview]. I am sorry sir/ma’am for committing this terrible mistake and I hope you will consider understanding my situation after knowing the reason.
As I have committed the mistake and even after knowing all the details about the interview I couldn’t attend the interview and caused you all the problems, I would like to take the full responsibility for my mistake and I promise no matter what I will never repeat this kind of mistake ever again in the future.
I know what I did was totally wrong and just because of me the company had to face the consequences and you had to be embarrassed in front of everyone and I apologise for that. I hope you will consider understand my situation and you should know that it was totally unintentional. Do you understand why I couldn’t attend the interview on time that day. I have attached all the required documents for the interview with this letter hoping you will give it a read. Do give me a chance to prove myself and my qualities to you.
Please give me a chance and I promise that if you consider giving me a chance, I will never let you or the company’s name go down. I am a very hard working person and if I get a chance I will prove myself worthy to you and the company and I promise that you will never regret giving me a chance. I am mentioning my contact details here [mention the contacting details of the sender] if you have any kind of queries you can always contact me.
Sincerely,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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