Meetings are important events that require proper attendance and involvement of employees. Failing to attend these meetings can cause a lot of resentment for the supervisor and also pollute the work environment of the firm.
It is imperative to write to the supervisor, providing a formal apology for being absent on the day of the meeting.
We have carefully written this post to give you the best ways and tips to write an apology letter for not attending a meeting. 📤
What to Write in a Not Attending Meeting Apology Letter
If you are in the commercial industry, you are well aware of how important it is to attend meetings. But failing to attend meetings can be very costly- image-wise and can also leave a bad impression about you if not addressed.
😥 In order to not be questioned by anyone regarding your integrity and professionalism, you must write to your boss highlighting the reason for attending the meeting. 🔏
You should mention these points while drafting an apology letter for not attending a meeting. ⬇️
- If it was a departmental meeting, address the letter to everyone. This highlights that you are a team player. 🧑🏫
- Start the first line of the letter with an apology and mention the date you failed to attend the meeting. 🙏🏻
- The line following the first should be the reason why you could not attend the meeting. 🌫️
- Be honest and open when communicating with the reader. 📱
- If it was because of a dire situation (medical or personal), give a proper account of it. 🏥
- Keep an affirmation that you will make sure to attend future meetings without fail and also prove to be a better team member. 🙂
- Thank your department or your boss for believing in your potential and requesting to involve you in the meetings which follow. 😌
- End the letter with your full name and signature. 🪪
How to Write an Apology Letter for Not Attending a Meeting (Tips)
Here are some pointers to keep in mind while drafting an apology letter for not attending a meeting. ⤵️
Maintain clarity
Be honest and clear about why you could not attend the meeting. Do not leave room for doubts and further investigation. Even if it was because of a personal problem, address that and mention that you would not let your personal life affect your professional life. 🪟
Keep an emotional tone
Mention that you are deeply ashamed for showing such unprofessionalism. If it was an unavoidable situation like medical emergencies, do mention that as well. Tell the team or your boss that you would want to discuss your absence in person. 🫂
Give proper reasons for the apology
Do not just leave with an apology. Give a proper reason why you are apologizing and make it sound authentic. 🤕
Express your concern
Mention how disrespectful and disappointing it must have been for the team or the boss not to have you present in the meeting. Take full accountability for your absence and assure that you will not be repeating the same. 🥺
Be grateful
Show your gratitude to the other members for letting you be a part of the team. Share how much you value their presence and how they have helped you to grow holistically. 😇
Letter Template: 1
Not Attending Meeting Apology Letter
(Mention your name)
(Mention your address)
(Mention your contact information)
(Date)
(Mention name of the Recipient)
(Mention address of the Recipient)
(Contact Information of the Recipient)
Sub: Apologies for Not Attending the Meeting
Dear (Name of the recipient)
I am sorry for being unable to attend the meeting regarding the issue of (mention the details of the agenda of the meeting).
I feel very regretful for the inconveniences it has caused you and the other team members. The main reason for not attending the meeting is (mention the problem in detail).
While I take full responsibility for the absence, I am assuring you that this problem will not repeat itself again in the future. I feel very sorry for the problems you had to face for my mistake.
I have included the cause of this negligence on my behalf with this apology letter.
I would really appreciate this if you consider my problem and the circumstances which caused the problem of my absence from the meeting. I hope you will give me another chance to prove my sincerity.
I am ready to receive punishment for this mistake of mine. If you have any suggestions about this you can contact me at any time. Hope you will consider my request and oblige me.
Thank you for your kindness and support like always,
Sincerely,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
Not Attending Meeting Apology Letter
(Mention your name)
(Mention your address)
(Mention your contact information)
(Date)
(Mention name of the Recipient)
(Mention address of the Recipient)
(Contact Information of the Recipient)
Sub: Apologies for Not Attending the Meeting
Dear (Name of the recipient)
This letter is to inform you that I [mention the name of the sender] would like to apologize for not being able to attend the scheduled meeting [mention the details of the meeting]. I am so sorry [mention the name of the recipient] for not being able to attend the meeting which was held on [mention the date on which the interview took place] and I am really very sorry for all the inconveniences that you had to face while waiting for me to be there. The reason behind this was [mention a good reason why the sender could not attend the meeting] and I hope you will consider understanding my situation after knowing the reason. I would like to tell you that none of this was planned and it was totally unintentional.
I would like to take full responsibility for my mistake and I promise to never repeat this kind of mistake again in the future. I know that just because of my one mistake the company along with you had to face the consequences and be embarrassed in front of everyone and I am really sorry for that. I hope you will consider my situation and understand why I couldn’t attend the meeting that day.
I have attached all the required and important documents of the meeting with this letter hoping you will give it a read. Do give me a chance to prove myself and my qualities to you.
Do consider giving me a chance and I promise that if you consider giving me a chance, I will never let you or the company’s name go down. As you already know I am a very hard working and concentrated person and please give me a chance I will prove myself worthy and I promise that you will never regret giving me a chance. I am mentioning my contact details here [mention the contacting details of the sender] if you have any kind of queries you can always contact me.
Sincerely,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
Not Attending Meeting Apology Letter
(Mention your name)
(Mention your address)
(Mention your contact information)
(Date)
(Mention name of the Recipient)
(Mention address of the Recipient)
(Contact Information of the Recipient)
Sub: Apologies for Not Attending the Meeting
Dear (Name of the recipient)
I [mention the name of the sender] would like to apologize for not being able to attend the scheduled meeting [mention the details of the meeting]. I am so sorry [mention the name of the recipient] for not being able to attend the meeting which was held on [mention the date on which the interview took place] and I am really very sorry for all the problems that you had to face while waiting for me to be there in the conference room on time. The reason why I couldn’t attend the meeting was [mention a good reason why the sender could not attend the meeting]. I am sorry sir/ma’am for committing this terrible mistake and I hope you will consider understanding my situation after knowing the reason.
As I have committed the mistake and even after knowing all the details about the meeting I couldn’t attend the meeting and caused you all the problems, I would like to take full responsibility for my mistake and I promise no matter what I will never repeat this kind of mistake ever again in the future. I know what I did was totally wrong and just because of me the company had to face the consequences and you had to be embarrassed in front of everyone and I apologize for that. I hope you will consider my situation and you should know that it was totally unintentional. Do understand why I couldn’t attend the meeting on time that day. I have attached all the required documents for the meeting with this letter hoping you will give it a read. Do give me a chance to prove myself and my qualities to you.
Please give me a chance and I promise that if you consider giving me a chance, I will never let you or the company’s name go down. I am a very hard working person and if I get a chance I will prove myself worthy to you and the company and I promise that you will never regret giving me a chance. I am mentioning my contact details here [mention the contacting details of the sender] if you have any kind of queries you can always contact me.
Sincerely,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 4
Not Attending Meeting Apology Letter
(Mention your name)
(Mention your address)
(Mention your contact information)
(Date)
(Mention name of the Recipient)
(Mention address of the Recipient)
(Contact Information of the Recipient)
Sub: Apologies for Not Attending the Meeting
Dear (Name of the recipient)
I [mention the name of the sender] would like to apologize for not being able to attend the meeting. I am so sorry [mention the name of the recipient] for not attending the meeting which was held on [mention the date on which the meeting took place] and I am really very sorry for all the inconveniences that you had to face because of me. The reason behind me not attending the meeting was [mention a good reason why the sender could not attend the meeting] and I hope after knowing the reason you can understand that there was no other option left for me.
I am willing to take full responsibility for the mistake from my side and I promise to never repeat this kind of mistake again in the future. I know that just because of me the company along with you had to face the consequences and I am really sorry for that. I hope you will understand my problem and understand why I was absent on such a big day. I have attached all kinds of important documents for the meeting with this letter and I hope you will give it a read. Do give me a chance to prove myself and my qualities to you.
I promise that if you consider giving me a chance, I will never let you or the company’s name go down. I will prove myself worthy and I promise that you will never regret giving me a second chance. I am mentioning my contact details here [mention the contacting details of the sender] if you have any kind of queries you can always contact me.
Sincerely,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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