Late Payment Apology Letter: 4 Templates

Whether because of a month’s late salary or due to some other unavoidable reasons, it might happen that you could not make the payment of a particular facility or something on time. In such a situation, it becomes really a challenging task to form an apology letter.

Always remember, the choice of words matters most here. I have written certain sample letters which will help you in your mission so that you handle the situation not just well but you appear to be polite as well. 

Template: 1

(Mention your name)

(Mention your address)

(Mention your contact information)

(Date)

(Mention name of the Recipient)

(Mention address of the Recipient)

 (Contact Information of the Recipient)

Sub: Letter to Apologize for Late Payment

Dear (Name of the Recipient)

I am really sorry for the late payment of the installment (mention the details of the loan). I sincerely apologize for the inconvenience it has caused you. The main reason for the delay in the payment is (mention the problem in detail).

While I take full responsibility for the delay, I assure you that this mistake will not repeat itself in the future. I regret the problems you and your family had to face for my mistake.

I have included the check for the required amount with this apology letter. I would really appreciate this if you consider my problem and the circumstances which caused the delay in payment. I hope you will give me another chance to prove myself.

I am ready to pay the penalty amount for this delay in payment. If you have any say in this, you can contact me. Hope you will consider my request and oblige me.

Thank you for your kindness and support like always,

Sincerely,

(Hand-written Signature)

(Date)

(Notary or witness if required)

late payment apology letter

Template: 2

From,

[Mention the full name of the sender]

[Mention the full name of the company]

[Mention the job title]

[Mention the address]

[Mention the phone number and email address]

[Mention the relevant date]

To,

[Mention reference to all employees]

[Mention the name of the company]

[Mention the address of the company]

Subject – Letter to Apologize for Late Payment

Dear [mention first name of the recipient],

It is with great sorrow and sadness that I have written this letter to you [mention first name of the recipient]. I fully accept my responsibility for making the payment so late even after you had told me about the same over the call.

I just want to tell you that I had all the intentions to make the payment as soon as possible, but due to the sudden power outage, there was no internet connection for over an hour at the hotel, and so I cod not access the same in this dire situation.

I understand that you are probably very pissed and annoyed at me but trust me, I would never want to ruin your special day at any cost as I understand what it means for you. I understand what this achievement means for you, and so I genuinely request you to keep that in mind and not sabotage anything further because of that incident.

So, kindly respect your hardships and dedication, which has given you this opportunity, and celebrate the occasion to its fullest but just remember to respect all the guidelines laid down by the state authorities so that no one is found in violation of anything legal.

I hope that you get many more days like this in the future.

Thanking you

With regards,

[Mention the full name of the sender]

[Mention the designation of the sender]

late payment apology letter

Template: 3

From,

[Mention the full name of the sender]

[Mention the full name of the company]

[Mention the job title]

[Mention the address]

[Mention the phone number and email address]

[Mention the relevant date]

To,

[Mention reference to all employees]

[Mention the name of the company]

[Mention the address of the company]

Subject – Letter to Apologize for Late Payment

Dear [mention first name of the recipient],

I am writing to you to express my regret that I did not make the payment so late even though you had reminded me for so long.

I would have made the payment at the first opportunity itself if not for the urgent meeting I had to attend, which caused all the delay, and I was left with no other option but to wait for the meeting to end to make the payment.

I hope that you will consider my situation before arriving at a decision for same. I genuinely wanted to make sure that you get your gift within the required time, but my responsibility for the [mention the relevant entity type] meant that I had to act at the earliest or it would be a major disaster for everyone associated with the [mention the relevant entity type].

As soon as I got free, I even tried to execute the payment, but as it had gone past midnight, the servers went down, and I could not complete the payment so I finally thought that I would be better to do the same the next day. I accept that it was my fault and I would willingly accept any reprimand for the same from you.

I just wish that you will be considerate of my situation and visit me as soon as possible. Hope to hear from you at the earliest.

Thanking you

With love,

[Mention the first name of the sender]

[Mention the designation of the sender]

late payment apology letter

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