Sometimes as the team leads, you might have to cancel the leave of a co-worker or a member of your team. For this, you should write a letter to your colleague. You should use a formal tone in this letter.
Do you need help in writing such a letter? Then you are at the right place. On this website, you shall find multiple templates of holiday cancellation letters. These have been written by our expert writers to ease your job.
Letter Template: 1
Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]
SUB: [ Insert the subject concerned to the letter]
Greetings of the day!
The company is aware that it had sanctioned your leave request, holding the Application No. [ insert a valid application ID], dated from [ insert the start date of the leave to be taken] to [ insert the end date of the leave to be taken], i.e. a period of [ insert the period of the leave taken] days/weeks for your to travel to [ insert a relevant location].
We understand that since the past [ insert the number of years since working at the organization] years, you have not been taking any leaves often, we also understand that it is important for you to travel to [ insert a relevant location].
This letter is intended to notify you that one of our employees, [Mr./ Mrs./ Ms.] [ insert the name of the concerned person], has met with a road accident, and is in a critical condition.
Since it is an unavoidable situation, in these current circumstances, I regret to let you know that you will have to substitute in place of [Mr./ Mrs./ Ms.] [ insert the name of the concerned person]. Due to this very reason, your request for leave would have to stand canceled.
We are extremely sorry for the inconvenience caused, and we anticipate hoping that it would be possible for you to postpone your travel to [ insert a relevant location].
Thank you very much!
Cordial Regards,
[ Insert Full Name of the Sender]
[ Insert Designation at the organization], [ Insert the Name of the Organization]
[ insert contact details]
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Letter Template: 2
Dear [mention the full name of the recipient],
The [mention the type of the entity] is aware that you had applied for the leave [mention the number of weeks] weeks before your scheduled leave period from [mention the start date of the leave period] to [mention the end date of the leave period], as you have to attend an important [mention the details of the purpose] in your home city of [mention the relevant city].
The [mention the details of the product] that you had installed at the [mention the type of the entity] is malfunctioning even after having done a thorough recheck of its installation procedure and is costing the [mention the type of the entity] a lot of money and thus it would be very helpful to us if you yourself would give it a proper check and mention anything necessary or immediate that has to be done to correct the malfunction.
Due to the downtime caused by the product, the entire operation of all the other items linked with the said product is being heavily hampered and the performance of the entire [mention the type of the entity] is being damaged. This is resulting in losses to the [mention the type of the entity] which are very hard to bear.
We hope that you understand our dire situation and postpone your plans so that the [mention the type of the entity] can be saved from any further losses that it may have to incur in case the product does not start to function correctly.
We understand that it is extremely difficult for you to change your plans in such a short period of time, but we would be very grateful if you could postpone your travel plans for a week as we are in dire need of expertise at the moment.
Thanking you
Cordial regards,
[Mention full name of the sender]
[Mention designation at the entity]
[Mention full name of the entity]
[Mention contact details]
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Letter Template: 3
Dear [mention the full name of the recipient],
It is being notified to you through this letter that your leave application, requesting a leave from [mention the start date of the leave] – [mention the end date of the leave], has been canceled owing to the immediate requirement of your expertise at the department of [mention the name of the department].
We understand that you had applied for the leave [mention the number of months] months before the start of the leave period, but as an immediate situation has appeared in which the [mention the type of the entity] is in need of your expertise, we humbly ask you to be at the [mention the type of the entity] premises on [mention the relevant date] at [mention the relevant time].
We had tried to solve the problem through other means as well but to no avail as they did not have the understanding of how to solve the problem. We have emailed the problem that we are facing along with all the necessary details which may be required by you to solve suggest solutions for solving the problem.
The situation at the moment is very troublesome at the [mention the type of the entity]’s premises and we thus hope that you would provide the suggestive solutions so that the problem can be resolved as quickly as possible and the functioning of the [mention the type of the entity] can return to normal.
We apologize for the inconvenience that you will be facing by delaying your plans but the [mention the type of the entity] would not have requested this from you if the problem could have been solved by someone else.
Thanking you
Cordial regards,
[Mention full name of the sender]
[Mention designation at the entity]
[Mention full name of the entity]
[Mention contact details]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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