Leave of Absence Letter Template: 4 Emails

Working in your organization, employees always work to the best of their capabilities. They work hard every day to present you with desirable results. They always think of innovative ideas and sharpen their skills to make your clients happy.

In return, they expect admiration, and acknowledgment for the work done, and some leave sometimes, of course when essential.

If you are thinking of writing such a letter where you notify your employee that you accept the leave of absence request then make sure you refer to the sample letter written by me. Having a look at it you will be able to frame yours perfectly.

Template: 1

Leave of Absence Letter Template

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Leave of Absence Letter Template

Dear (Name of the Recipient),

We are very happy to be able to let you know that your request of getting leave of (mention days) days, which you requested at our meeting of (mention the date of the meeting) has been accepted by our higher authority.

You will be happy to hear that your leave of absence will take effect from the day of (mention the starting date of the leave) to the date of (mention the ending date. We have enclosed the changes in the rules of our company due to your request and have attached a copy of the newly formed rules with this letter.

You are requested to follow all the rules and regulations of our company at the time of your service.

Please submit a signed copy of this acceptance letter in order to show your acceptance of our norms before the date of (mention the date) at our office of (mention the details).

You must also remember that you cannot request any leave for more than (mention details) days for the next 6 months 9 without any medical emergency) after accepting this letter.

Hope you will agree with this,

Thank you very much,

With Regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

leave of absence letter template

Template: 2

Leave of Absence Letter Template

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Leave of Absence Letter Template

Dear (Name of the Recipient),

You will be happy to hear that the leave you applied for in your last mail has been approved by the higher authority of [ mention company name]. it is also in our records about the leave request you had made during the meeting held on [ mention date]. 

We are quite glad to offer you the leave facility because you have always worked in [ mention company name ] with great dedication. You had been fulfilling the target of the company for the last [ time span] years. We would be more than happy to facilitate you this long-term leave. 

On the day of meeting, you have given the reason of taking leave. You have also mentioned in the leave application letter. [ mention the reason of the leave taken by the candidate].

We do understand that you have certain obligations to fulfill from your end for your family members.   Considering the responsibilities at home, we are actually sanctioning this long term leave. 

However, you will have to fulfill the needed expectations before you actually proceed with your leave. Since you are working in the position of [ design] in [ mention company name] , you have certain responsibilities to fulfill before the starting date of the leave. Your leave will be effective from [ starting date]. The responsibilities are :

[ mention the responsibilities ].

You will be resuming your work on [ mention resuming date ] in this company. During the leave period, Mr./Ms. [ mention name] will taking the responsibilities. He/she will executing the responsibilities till the time you come back. 

We have mentioned the necessary information in the document attached with this letter. We had also made some amendments in the rules and regulations of the company. Kindly go through the letter thoroughly and also read the terms and conditions. Make sure to follw the rules during your employment in our company.

Please do sign the copy of this acceptance letter to reveal your acceptance for the terms and conditions.

Kindly be in touch with us.

Thank you very much,

With Regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Template: 3

Leave of Absence Letter Template

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Accept Leave of Absence

Dear (Name of the Recipient),

This is really good news for you as your leave application has been approved by the senior-most authority of the company and he/she is [ mention date]. We remember that you had disclosed your need for taking leave during the meeting that was held on [ mention date]. We have understood your emergency and requirement and therefore we have taken the decision to provide you with the leave you actually deserve. 

You had also sent mail-in regards to the leave request for a period of [ time span ] days. We understand that you have an emergency work at home. [ mention the reason]. We understand and value your emotions. Therefore, your leave has been sanctioned from [ starting date ] till [ ending date]. We hope that you will be resuming your work from [ mention resuming date]. 

You have proved your dedication and hard work for our company. You have worked in the position of [design] for a period of [ time span] years. We remember that you had joined the company on [ mention date]. During your employment period, you have not given any opportunity of any complaint arising from any other employee or staff.

We are also impressed by your professional and cordial behavior. You have always followed the terms and conditions of the company and met the necessary target.  We are quite confident that you will be exceeding the expectations in the coming months as you have always done in the past. 

During your leave period, the management has taken the decision to select Mr./Ms. [ mention name ] during the leave period. He/she will be fulfilling the necessary duties. Before you take your leave., please do meet him/her and explain the things he/she is ought to do by working in the position of design]. 

You must also sign the necessary documents related to the terms and conditions. I would like to inform that you will not be allowed for taking any other long term leave like this for another 6 months except for any medical emergency.

We hope that you will stay committed to your work. 

Thank you very much,

With Regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Similar Posts: