Event Invitation Letter Example: 4 Templates

A program is being organized at your locality or club. You should first send a letter of invitation to all the concerned individuals or companies that you want as your guests. In order to do so, you should write a letter of invitation having a very formal tone.

This is a widely used letter in the professional world. If you require any help in writing this letter, then follow our website. Here you shall find multiple templates written by our proficient writers that shall help you in your quest.

Letter Template: 1

Event Invitation Letter

To,

 [Name of the recipient],

[Address],

[Date],

Sub: Letter of invitation for hosting an event

Dear (Sir/Madam),

We would like to request you to host the event (mention the details of the intended event). We are very eager to get your full support to fulfill our intention as you are one of the big names in this field. The event will be at (mention the location) dated (mention the date).

We will be grateful to become a part of your creativity and hosting ability. Our organization will help you as much as possible in the completion of this given task. Our guests will be senior citizens as well as children; therefore we would like it if you help us to entertain all of them properly.

We hope that your help will give us more encouragement and enthusiasm to complete this event successfully. 

Hoping desperately for your assertive response to our humble request.

Thank you very much.

Regards.

[Name of the sender],

[Designation],

 [Organization name].

event invitation letter

Letter Template: 2

Invitation Letter for Event

To,

[Name of the recipient],

[Designation of the recipient],

[Company address of the recipient],

[Date],

Sub: Letter of invitation for attending an event

Dear (Sir/Madam),

My name is [mention your name], the [mention your designation] of [mention the name of the company]. On behalf of the entire corporation, I am inviting you to attend the [mention the name] event.

As you might have known, after settling down at [mention the name of the country], when we saw that the business is going well over here and people are quite liking our products and services, the sales are increasing and our items are quite in demand in the market, we decided to expand our territory to [mention the name of the country] and have recently opened a new office branch over there. Your contribution and support are immense over here and you have played a huge part in promoting the success of our corporation. We will be honored if you graced this event with your presence.

This [mention the name] event will take place at [mention the location] on [mention the date] at [mention the time]. We would be really happy if you can come and celebrate with us the success of our corporation’s expansion. We have also invited other business partners as well as the stakeholders and some new potential partners. Apart from entertainment, we think that this event will be a great opportunity for discussing new business opportunities.

We are thankful that you went through the entire letter and we will be glad if you can kindly spare some time. You have always been there for us for the last [mention the number of years] and we would like you to be with us, this time too. Kindly confirm your acceptance of the invitation via mail. 

You are also requested to get in touch with me at [mention the contact no.] if you have any queries or have any questions regarding anything. We will be awaiting your arrival.

Thank you,

Regards,

[Name of the sender],

[Designation],

[Organization name]

Letter Template: 3

Invitation Letter for Event

To,

[Name of the recipient],

[Address],

[Date],

Sub: Letter of invitation for attending an event

Dear (Sir/Madam),

You are cordially invited to attend [mention the name] event, an annual fundraiser program for [mention the name of the organization].Every year, our event is based on a theme, and this year’s theme is [mention it]. This event will be held in [mention the location] on [mention the date] and the duration will be [mention the time] to [mention the time].

The key features of the entire event will be dancing, food, entertainment, an auction, etc. Various talented local vocalists will be performing, delicious food and drink will be served, and a dance drama will be there, along with some other forms of art. A special auction has also been arranged, where valuable items will be on display. 

In addition, several local dignitaries are expected to grace the event with their presence, and this includes [mention the names of some popular celebrities, eminent community leaders, political figures, etc.]. Most of them have in fact committed to being there and we are sincerely hoping that you too will be present. We will really be happy.

This event is like a tradition that takes place every time without fail. The funds raised via this, support crucial community programs. The funds that we gather through this event offer financial support for [mention the name of the organization] as they help many people of [mention the name of the project or area]. 

We would like to inform you that individual tickets for this grand event are available at a price of only [mention the amount] and tables of [mention the number] are available at [mention the amount]. If you want then you can purchase the tickets online via [mention the site] or you can call at [mention the no.] to order them.

We are hoping to see you at this event. Kindly let us know if you have any questions or want any more information via [mention the number or email ID].

Thank you,

Regards,

[Name of the sender],

[Designation],

[Organization name]

Letter Template: 4

Letter of Invitation for Event

To,

[Name of the recipient],

[Address],

[Date],

Sub: Letter of invitation for attending an event

Dear (Sir/Madam),

I am the head of [mention the name of the organization]. Our efficient, energetic, and optimistic group of volunteers has organized a sports event to raise funds for those affected by the flood in [mention the name of the place] recently. As you know, at least [mention the number] were seriously injured and the poor people have lost their everything in the flood, even their houses. They are in immediate need of some financial help and we have decided to make a fair contribution for them.

The volunteers of my organization have come up with the idea of making a personal visit to the needy. In order to make a fair contribution, we have decided to invite some well-known, generous personalities to help us in this noble deed and have planned an enthusiastic sports event.

This event will occur at [mention the name of the place] on [mention the date] and more than [mention the number] donor members will be participating. The sports event will include Badminton and Tennis between good players, recognized for their skills.

It will be such an honor for the flood victims as well as for us if you decide to attend this event as a guest. Along with this letter, we are attaching all the major details of the event. Our capable volunteers will raise funds through it and the final report will be sent to all the guests and participants via mail.

Kindly let us know about the possibility of attending this event by the end of this [mention the time period]. We are looking forward to seeing you.

In case you need any more details or have any questions regarding anything then please feel free to let us know. You can contact me directly at [mention the phone no.]; alternatively, you can write to me at [mention the email ID]. I will be glad to help.

Thank you,

Regards,

[Name of the sender],

[Designation],

[Organization name]

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