Guest Speaker Invitation Letter: 5 Templates

At events, it is common to invite a guest speaker who is an honorable invite. These individuals are torchbearers in their industries and are spokespeople for their character. Inviting them through a letter is one of the preliminary steps in this regard. ➕

While writing may sound easy, this is polite, formal communication. More importantly, it is a request to an esteemed guest. So it must be written in the most dignified manner. 🏆

Read further for some insights on how to do this! ⬇️

What to Write in A Guest Speaker Invitation Letter

Now that you know the importance of a guest of honor and what they signify at an event, the following questions might pop up in your head. ❓

What must you include in this invitation letter? What is the tone and style of writing the letter? What are some must-haves you should include without fail? Rest assured, these are some very common questions that pop up, and we’ve got you covered- with the answers. 🗨️

First, follow these introductory tips, and then we can look at a few topical tips on writing a guest of honor invite letter – to perfection!

  • The tone of your letter must be polite and formal. The receiving party of this letter is an esteemed individual in their profession or field. This means the language and tone should be of the most dignity. 🖋️
  • Ensure you maintain an honorable consistency in the language you talk in. Informal language is an absolute no in this regard. Use language that is professional and keep the letter concise and consistent. 👍
  • Remember that the letter is a request toward an individual. The main body must outline a request. Talk about how it would be an honor to host the guest speaker. ✉️
  • Maintain an engaging writing style throughout. Talk about the location of the event, what you would like the guest speaker to talk about, and other important details. ✔️
  • Give a concise and clear introduction about yourself and the event. This gives the honorable guest context, and they can get in touch with you if they have questions! ♟️

How to Write a Guest Speaker Invitation Letter (Tips)

Here are some more intrinsic tips on how you can write an actionable and engaging guest speaker invitation letter to bring in a guest of honor. 👏

Start with a polite salutation 

The salutation is one of the most impactful elements of a letter since it is what is the beginning of the letter. A well-crafted salutation that is polite always lays the foundation for a great letter. 

Introduce yourself and provide context 

In the body of the letter, introduce yourself by mentioning your name and providing context about who you are and the organization you are in. State the party you are representing and provide context to your letter. 

Provide more information 

Next, describe your event and organization and provide more details of when and where it is being held. Express an honor the organization will experience if the guest you are writing to is available at the event. 

Appreciation and admiration 

Talk of the various work and accomplishments of the guest of honor/speaker. Tell them why you are choosing them to be the guest of honor at the event. Be sure to make the invite in this paragraph and mention your call to action. 

Include contact details 

Include basic contact details like your name, location, and phone number so the guest of honor can contact you and can also request more details or demand more information if they wish to. This also keeps you in direct contact with the recipient. 

Strong closing salutations

Write a sincere closing salutation expressing your warm regards. Also, write how you look forward to hearing from the recipient and seeing them at the event. A strong and polite closing salutation is a great way to end a letter and adds flair to it.

All of these elements make a great invite to an honorable guest. Make sure you incorporate all tips and write a short, concise letter that is respectful and actionable. 

Template: 1

Guest Speaker Invitation Letter

To,

[Name of the recipient],

[Address],

[Date],

Sub: Letter of Invitation for A Guest Speaker

Dear Sir/ Madam,

We are delighted by having the opportunity to invite you as a guest speaker in our school seminar to enlighten our precious students regarding the subject [mention details]. They will be honored to have been able to share your experiences and opinions. Our workshop is on [mention details]. This workshop will take place at [place name] on [date] from [mention time]. Our workshop provides Audiovisual works as well as articles and books.

We hope you will accept our request for this invitation and help our students to gather knowledge.

In any case, if you are unable to attend we humbly request you to give us small information. You can contact us in the No. [Phone no.]

We hope that we will benefit a lot from your presence.

Thank you very much,

Regards,

[Sender’s name]

[Organization name]

guest speaker invitation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Invitation Letter to Speaker for Webinar

To,

[Name of the recipient],

[Address],

[Date],

Sub: Invitation letter to speaker for webinar

Respected Sir/ Madam,

I, [mention your name], a [mention your post], am writing this letter on behalf of [mention the name of the institution] to invite you to this [mention the name of the webinar] as a speaker. The webinar will take place on [mention the date] at [mention the time].

It is known to one and all that your achievements in the field of [mention the department or subject], right from [mention the list of achievements, neatly, point by point, using bullets] are huge.

Your sincerity and determination have taken you to this position today and it will be no less than an honor if you can kindly educate our students on [mention the topic]. By sharing your views, you can motivate them to do their best, and knowing you will be the speaker, each and every student of our institution is excited. They look upon you as their role model. If you want, while doing the webinar, you can refer to any source you like, be it some book or internet information. 

I am looking forward to a positive response from you, but in case you have prior commitments then I would like to request you to kindly let us know about that by mailing at [mention your email ID] or by calling at [mention your contact no.].

Once again, I am sincerely hoping that you will accept our invitation and share your valuable insight on the topic and our students will be able to learn from your approach and views, not just on the topic but on life as a whole.

Thank you very much,

Regards,

[Sender’s name]

[Organization name]

invitation letter to speaker for webinar

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

Invitation Letter to Speaker for Webinar

To,

[Name of the recipient],

[Address],

[Date],

Sub: Invitation letter to speaker for the webinar

Respected Sir/ Madam,

On behalf of [mention the name of the institution], I, [mention your name], a [mention your designation] am framing this invitation letter to ask you to kindly be the speaker of our webinar. The subject is [mention the name of the subject], which is a very prominent topic these days and the date is [mention the date], while the time is [mention the time]. The webinar also has the facility of [mention them] for you.

It is known to one and all how you managed to achieve this post today. With your sincerity, great academic qualifications, and strong determination, you have made notable achievements in the department of [mention the name of the department]. Your pieces on [mention the topics] are well-known.

Your last take on [mention the subject] on [mention the date] with the [mention the name of the institution] was a massive success. Everyone looks up to you and takes you as a figure of inspiration and we are proud of you. If you can kindly share your viewpoints on the above-mentioned topic, then our students will be able to understand its importance more and will be able to learn from you as well. 

I am aware that you have a busy schedule, but still, I am hoping that you will be able to attend it and educate our students. It will truly be a pleasure for all of us to have you as an honorable speaker.

If by chance you are not able to attend it then please inform us via calling at [mention the contact no.] or mail ID [mention the email ID].

Thank you very much,

Regards,

[Sender’s name]

[Organization name]

invitation letter to speaker for webinar

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 4

Invitation Letter to Speaker for Webinar

To,

[Name of the recipient],

[Address],

[Date],

Sub: Invitation letter to the speaker for the webinar

Respected Sir/ Madam,

With this letter of invitation, we would like to ask you to kindly be our honorable speaker for the webinar, that is going to take place on [mention the date] at [mention the time]. The topic is going to be [mention the topic]. A total of [mention the no. of attendees/students] will be attending it. 

We are glad to share with you that this webinar is one of the most anticipated ones as each and every student of [mention the name of the institution] is expecting to hear from you with bated breath. You are one of the most respected and prominent figures to them and they look up to you to achieve the position in which you are in today.

All of us have heard about your achievements, starting from your first [mention them all, in an organized manner, but remember to be precise and don’t go into long details]. Your last [mention it] with [mention the name of the institution] was a truly admirable one. It will be an absolute delight for all of us if you can share your opinion on the matter stated above. For you, the webinar also holds the facilities of [mention them].

We will be waiting for your positive response, thus hoping you to make this webinar a truly successful learning session for our students. Please let us know, in case you are unable to attend it. You can mail at [mention the email ID] or you can call at [mention the no.].

Thank you very much,

Regards,

[Sender’s name]

[Organization name]

invitation letter to speaker for webinar

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 5

Request Guest Speaker Invitation Letter for Speaker

To,

[Name of the recipient],

[Address],

[Date],

Sub: Invitation letter for the webinar

Respected Sir/ Madam,

With extreme pleasure, I am writing this letter to invite you, Mr. / Miss / Mrs. [mention the name] to be the guest speaker for the webinar of [mention the name of your institution]. It is going to take place on [mention the date] and the duration will be [mention the time]. The topic is going to be [mention it]. We have even kept [mention the facilities] for you, taking care of your convenience.

The above-mentioned topic is one of the most crucial topics, your views on which can greatly educate our students, increasing their horizon of knowledge. Moreover, coming from a super successful and known personality like you, whose achievements like [mention them in a neat and precise manner, without going to unnecessary detail] are noted worldwide, can further be beneficial for them to grow in life, learning from your viewpoints.

All of us are still in awe of the way you delivered your last presentation on [mention the date]. We would like to tell you that it was a truly remarkable one and all of us have been following each and every presentation of yours. You hold a very innovative approach to the subjects, something that is really admirable. Your presence alone can make a whole lot of difference.

All of us are sincerely hoping that you will accept this invitation, therefore looking forward to your positive reply. In case, you are unable to, then it will be a request to please inform that via call or mail. You can mail at [mention the email ID] or call at [mention the contact no.].

Thank you very much,

Regards,

[Sender’s name]

[Organization name]

request guest speaker invitation letter for speaker

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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