End Of Contract Acknowledgement Letter: 4 Templates

Framing a letter of acknowledgment for the end of the contract, you need to make sure that your letter mentions all the relevant details of the contract. You should make sure to write in it how your company had a good experience, developing the letter in a nice, organized way.

If you are thinking of taking some help to write such a letter with ultimate perfection, and then ensure to refer to this sample letter of mine as using it you can frame yours with ease.

Letter Template: 1

Date: ___________ 

[Recipient Name] 

[Recipient Job Title] 

[Recipient Address]

Dear [Recipient Name], 

This letter is intended to acknowledge receipt of your letter dated [mention date] requesting the termination of the contract between [mention company name] and [mention another company name].

Our board committee member has reviewed your letter and approved it. Though it was on the agreement that the contract automatically gets renewed on [mention date] unless it will be canceled mutually by these two companies.

We are praising you for your timely notification before the renewal date. 

As we got the formal contract act termination letter from you we are taking this as a final decision letter from your side. We will assume that you acknowledge my official letter too unless we hear otherwise from you. Kindly return a photocopy of this with your signature as proof. 

Please do not hesitate to discuss this matter if you wish or if you have any questions. I hope we both enjoyed working in partnership.

We are proud of what we have achieved in a relatively short period. It’s a really special experience, we do not want to end it, but sometimes we cannot control the flow of things.

We are pleased with what you have achieved during your contract period and appreciate your expertise and dedication.

We wish you all the luck in your next endeavor. 

Best Regards 

[sender name]

[company name]

 end of contract acknowledgement letter

Letter Template: 2

From,

(Mention the full name of the sender)

(Mention the designation of the sender)

(Mention the full name of the company)

(Mention the address of the company)

(Mention the full name of the recipient)

(Mention the designation of the recipient)

(Mention the address of the recipient)

Subject – Letter of Acknowledgement for End of Contract

Dear (mention the full name of the recipient),

We acknowledge that the contract referenced by you in the previous letter stands terminated with effect from (mention the relevant date), and there is no further requirement to clear any payment regarding it to our company.

We can also confirm that since you decided to fulfill your obligations as per the contract, we have decided to not take any further legal action against your company. Any compensation received due to your illegal actions will be returned as per the court’s decision.

We hope that you will not do any act similar to this in the future otherwise, the consequences will be severe and one from which the company will not back down under any circumstance.

However, we expect you to return all our equipment at your place within the next (mention the relevant number of days) days, and any damage to the returned items will have to be compensated by your company as the per terms of the contract.

We hope that both our companies can again enter into a beneficial business relationship keeping the interests of both the parties in mind.

Warm regards,

(Mention the full name of the sender)

(Mention the signature of the sender)

(Mention the full name of the company)

 end of contract acknowledgement letter

Letter Template: 3

From,

(Mention the full name of the sender)

(Mention the designation of the sender)

(Mention the full name of the company)

(Mention the address of the company)

(Mention the full name of the recipient)

(Mention the designation of the recipient)

(Mention the address of the recipient)

Subject – Letter of Acknowledgment for End of the contract

Dear (mention the full name of the recipient),

This letter is to notify your company that as the necessary items desired by our company have been returned to us within the mentioned time, the contract can be stated to have formally ended between the two companies.

The remaining amount will be returned to your bank account within the next (mention the relevant number of days) days, as had been mentioned in the contract.

It was a pleasure to have engaged with your company in a business relationship. Your continuous support and belief in our abilities, even though we were a start-up, is something that we will always appreciate and never forget.

Companies truly act as mentors for people willing to start their own business and make a stand for themselves in the industry of their choice.

We hope you will consider us for any future work of the same type. The experience has been extremely rewarding, and we wish that this business relationship continues to go from strength to strength.

Warm regards,

(Mention the full name of the sender)

(Mention the signature of the sender)

(Mention the full name of the company)

 end of contract acknowledgement letter

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