Making Prompt Payment Letter Template

You can use this letter structure to request the client for quick payment of the outstanding dues. Firstly, you will be thanking the client for maintaining a good business term for a certain period of time.

You must add about how to take safety measures during the covid 19 that had actually hit the economy.  You will explain how you actually value his relationship with you. So, you would not prefer to get it destroyed.  

Letter Template: 1

Dear  Mr./ Mrs./ Ms.[ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

We thank you for the association you have had with [ insert the name of the sender’s organization] since the past [ insert the number of years since associating with the receiver’s organization] years.

I’m writing this letter to you to bring to your notice about the outstanding payment of [ Insert the amount of money to be paid including the currency]  concerning your recent order holding the invoice number [ insert a valid invoice number of the product/ service used by the client] 

As we are all aware of the impact the COVID-19 pandemic has brought, these payments are necessary for us to support the extra safety measures that have been taken, in view of the pandemic.

We value you as a client, and would not wish to lose the good terms we have had with you, but due to the situation at hand, we will be forced to charge interest of [ insert the percentage of interest] % for your outstanding payment, within [ Insert the period post which interest will be charged] days.

We have enclosed a copy of the invoice along with this letter, for your reference. We hope for your understanding of the situation and would request you to clear all the outstanding payments at your earliest convenience.

Thank you very much!

Cordial Regards,

[ Insert the Full Name of the Sender]

[ Insert the designation at the organization], [ Insert the name of the organization]

[ insert the necessary contact details]

making prompt payment letter

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