Payment Confirmation Letter: 4 Templates

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Have trouble 😵‍💫 drafting a payment confirmation letter? Throw all your questions and queries behind you as you charter on this easy-to-understand explanation for writing a payment confirmation letter. 

There are two ✌️ types of payment confirmation letters. The first type of payment confirmation letter is delivered by the customer to the company. In this case, the customer confirms his payments with solid proof.

Another type of letter is sent by the company 🏤 to the client, where the company acknowledges the received payment. Under this subject, we will showcase pointers for both formats. 

What to Write in a Payment Confirmation Letter 

The content for drafting a payment confirmation letter is very limited. But you need to be very accurate 💯 while writing this precise letter. So, read through the points below to get a clear picture of the format and content.

  • Firstly, address the right person and fill in the correct ✅ address and other essential details. 
  • Give an appropriate subject to the letter. You should write about the payment that will be mentioned in the letter ahead. However, the subject cannot be more than a sentence. Keep it as short as possible. 
  • By using suitable salutations, address the Manger, Sir, or Madame as per your understanding of the situation. When the letter is sent from the company to the client, write the correct name of the customer. 
  • As you begin the body of the ✉️ letter, write about all the details that concern this particular payment. 
  • In case you are writing the letter to the company, identify yourself as the customer of so and so. Write about the purchase that you made, including the name of the product, the quantity of 🛍️ purchase, the name of the brand, if any, and most importantly, the date on which it was purchased. 
  • Write the date of the transaction and the mode through which the payment was conducted. The medium of transaction implies the various types of payment methods, such as credit or 💳 debit cards, net banking, or UPI. 
  • You can write the name of the particular UPI app that you used to make the 💷 payment. You can also mention the name of the bank that was accountable for this particular payment. 
  • You must write about the amount that was paid in this transaction. In case it took more than a few ⏳ hours for the payment to be processed, you can also write about the server issues that hampered the transaction in the first place. 
  • A payment confirmation letter sent by a company to a client should write 🖊️ all the details of the transaction that were mentioned earlier. 
  • Write a final statement confirming the payment and attach the receipt 🧾 of the purchase. You can write about any queries that you have regarding the payment and request the other party to clear them.

How to Write a Payment Confirmation Letter (Tips)

As you write the content of your letter, follow these points to shape your letter 👨‍💼 professionally. 

Provide Exact Information

Accuracy is the core of this letter. Without exact 🔢 numbers, the purpose of your letter will come to a halt. 

Do not Overshare

While sharing the details of the payment, do not overshare sensitive details of your bank 🏧 account. It is always better to keep your bank details private, especially when sharing the pin and IFSC codes. 

Be Authentic

While you draft a payment confirmation ✉️ letter, be authentic and legitimate. Do not give out fraudulent or unreliable information. 

Keep it Short

A payment confirmation letter should be short and to the point. After you ✍️ write the necessary details, do not go on exaggerating them. 

Letter Template: 1

Payment Confirmation Letter

To

Addressee name

Address 

Date

Subject: Letter of Confirmation of Payment

Dear (Sir/Madam)

This letter is to confirm the payment that you made on (date) for (mention the reason). The company is very grateful for your promptness. 

This letter is proof of such payment. We have received your fees (amount) through (cheque/cash/online payment). 

We appreciate you for clearing all dues or payments from your side. That’s why we admire your sincerity. Please adhere to the terms and conditions of our organization to avoid extra charges.

We are happy to serve you. Customer satisfaction is our primary focus. We would be glad to hear from you if you provide any feedback regarding our service. We will definitely maintain a good relationship with your (company/organization) and hope to get it prolonged. We have attached a copy of your payment also.

Please go through that. In case of any query, you can contact us at any time. Please don’t hesitate to contact us. You may also get in touch with our accounting department for any financial issues. 

Thank you very much.

Warm Regards

Sender name

(Company/Organization Name)

Address

Authority Signature

payment confirmation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Payment Confirmation Letter

To The,

[Mention the name of the addressee]

[Mention the Address of the addressee] 

[Mention the date]

Subject: Letter of confirmation of payment.

Dear [Mention the name],

This is to confirm that we [mention the name of the organization] have received your payment of [mention the amount] on [mention the date]. 

The payment mode for the above was [mention the mode of payment and the details]. The above payment was done against for the [mention the name of purchase/services / or any other services].

We would like to thank you for making the payment on time. We are grateful for the promptitude you showed. We are happy to be collaborating with you. 

We would be more than happy to hear from you regarding your views on the [mention the name of purchase/services / or any other services]. It would help us to make ourselves better. And thus we would deliver better services in future.

The money receipt is enclosed with this letter for your records.

If you have any further quires regarding the above feel free to contact us on [mention the contact number]. You can also send us a mail on [mention the mail id].

Thanks,

Regards,

[Hand-written Signature]

[Mention your name]

[Mention your address]

[Mention your contact number]

[Mention the date].

payment confirmation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 3

Payment Confirmation Letter

To The,

[Mention the name of the addressee]

[Mention the Address of the addressee] 

[Mention the date]

Subject: Letter of confirmation of payment.

Dear [Mention the name],

This letter is for the confirmation of the payment from your end. We have received the [mention the amount] on [mention the date] through [mention the mode of payment and the details].

The payment was for [mention the name of purchase/services / or any other services] rendered to you on [mention the date of purchase/services / or any other services].

We are thankful to you for making the payment on time. This one-time payment makes us feel proud to be associated with you. We are looking ahead to a long association with you. 

We hope to serve you better, so your feedbacks are very important. Please do write us with your suggestions and feedback.

We have attached the money receipt with this letter. Also, you can get the money receipt whenever you log in with your id to our website.

For any further queries, feel free to contact us during our working hours [mention the working hours]. You can call us on [mention the contact number]. You can even mail us at [mention the mail id].

Thanks,

Regards,

[Hand-written Signature]

[Mention your name]

[Mention your address]

[Mention your contact number]

[Mention the date].

payment confirmation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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