Payment Confirmation Letter: 4 Templates

When you are running a particular company, you offer products or services to your clients in return for a fixed monthly or yearly amount. The client makes use of the product or service and pays you in return for it.

But it is your responsibility to make sure to send a confirmation letter, once you have received the payment. To write such a letter with perfection, make sure you go through this useful sample letter written by me and use it as a reference, you will be able to write yours ideally.

Letter Template: 1

Payment Confirmation Letter

To

Addressee name

Address 

Date

Subject: Letter of Confirmation of Payment

Dear (Sir/Madam)

This letter is to confirm the payment that you made on (date) for (mention the reason). The company is very grateful for your promptness. 

This letter is proof of such payment. We have received your fees (amount) through (cheque/cash/online payment). 

We appreciate you for clearing all dues or payments from your side. That’s why we admire your sincerity. Please adhere to the terms and conditions of our organization to avoid extra charges.

We are happy to serve you. Customer satisfaction is our primary focus. We would be glad to hear from you if you provide any feedback regarding our service. We will definitely maintain a good relationship with your (company/organization) and hope to get it prolonged. We have attached a copy of your payment also.

Please go through that. In case of any query, you can contact us at any time. Please don’t hesitate to contact us. You may also get in touch with our accounting department for any financial issues. 

Thank you very much.

Warm Regards

Sender name

(Company/Organization Name)

Address

Authority Signature

payment confirmation letter

Letter Template: 2

To The,

[Mention the name of the addressee]

[Mention the Address of the addressee] 

[Mention the date]

Subject: Letter of confirmation of payment.

Dear [Mention the name],

This is to confirm that we [mention the name of the organization] have received your payment of [mention the amount] on [mention the date]. 

The payment mode for the above was [mention the mode of payment and the details]. The above payment was done against for the [mention the name of purchase/services / or any other services].

We would like to thank you for making the payment on time. We are grateful for the promptitude you showed. We are happy to be collaborating with you. 

We would be more than happy to hear from you regarding your views on the [mention the name of purchase/services / or any other services]. It would help us to make ourselves better. And thus we would deliver better services in future.

The money receipt is enclosed with this letter for your records.

If you have any further quires regarding the above feel free to contact us on [mention the contact number]. You can also send us a mail on [mention the mail id].

Thanks,

Regards,

[Hand-written Signature]

[Mention your name]

[Mention your address]

[Mention your contact number]

[Mention the date].

payment confirmation letter

Letter Template: 3

To The,

[Mention the name of the addressee]

[Mention the Address of the addressee] 

[Mention the date]

Subject: Letter of confirmation of payment.

Dear [Mention the name],

This letter is for the confirmation of the payment from your end. We have received the [mention the amount] on [mention the date] through [mention the mode of payment and the details].

The payment was for [mention the name of purchase/services / or any other services] rendered to you on [mention the date of purchase/services / or any other services].

We are thankful to you for making the payment on time. This one-time payment makes us feel proud to be associated with you. We are looking ahead to a long association with you. 

We hope to serve you better, so your feedbacks are very important. Please do write us with your suggestions and feedback.

We have attached the money receipt with this letter. Also, you can get the money receipt whenever you log in with your id to our website.

For any further queries, feel free to contact us during our working hours [mention the working hours]. You can call us on [mention the contact number]. You can even mail us at [mention the mail id].

Thanks,

Regards,

[Hand-written Signature]

[Mention your name]

[Mention your address]

[Mention your contact number]

[Mention the date].

payment confirmation letter

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