Background Checks Response Letter Template

In the initial part of the letter, you will be confirming that the documents and credentials that have been submitted by the candidate have been verified by the working authority of the office.

You will also inform the employee about his selection in the specific department.  You will also request the candidate to submit his original documents and the photocopies to join the job. You will advise the candidate to read and understands the terms and conditions.

Letter Template: 1


[Name of the recipient],

[Address of the recipient],


 sub: Background Checks Response Letter

Dear employee,

Dear candidate,

We are very delighted to inform you on behalf of our company (mention the name of the company) that the documents and credentials submitted by you were checked and verified by our working authority and those have been able to almost fulfill all the requirements of our company. Now we hope you will improve yourself further after joining our organization.

Therefore our higher authority has decided that you are eligible for our post of (mention the designation) at the department of (mention the name of the department).

You are requested to submit the original documents and a photocopy of those to join in this department. You are requested to read the rules and regulations carefully attached with this letter. We hope you will prove yourself a hard-working and efficient worker for our company. We are willing to help you any time for your better work. You can contact us anytime.

We are eagerly waiting for your cooperation and helpful attitude.

All the best for your future.

Thank you very much,


[Name of the sender],


[Organisation name]

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