Contingent Job Offer Letter: 4 Templates and Emails

A contingent job offer letter is actually not a complete offer. Through this letter, the candidate is promised of the job offer once he actually clears the verification and background check according to the credentials mentioned by him in his resume and shared by him verbally during the interview session. It is a part of the selection criteria for the person who has applied for the job and looking forward to joining soon. The letter must be written in an official way. 

Letter Template: 1

Contingent Job Offer Letter

[Insert or write the address of the sender]

[Insert or write the date]

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

[Insert or write the name of the company]

[Insert or write the address of the company]

Subject: Contingency acceptance letter 

Dear Sir / Madam,

We are happy to inform you that you have been chosen for the position of [ position ] in the department of [ department ] . We are sure about the fact that  you will be successful performer for this organization. By representing our company, we are actually inviting you to join  [ company name] . Kindly go through the following job details:

Designation:

Job Division:

You will be reporting to [ senior name] and you will be joining on [ effective date]. Based on your experience and academic background details, the recruiting team has taken decision to offer you a salary package of $[ amount ] per annum. Your monthly salary package will be  $[ amount] excluding the benefits which are medical and insurance. 

We would like to inform you about the fact that there would be a verification and background check done by the team of verification from our company. They will be verifying your credentials related to your qualification and experience that you have mentioned in your resume and shared on the day of interview conducted on [ interview date]. 

As long as the verification and background check is not completed, your offer letter for this respective job will remain contingent. Your job will be finally approved once you qualify the background check. A criminal background check will also be done on your profile. 

We believe that you will cooperate with us until the background check is not complete. 

Once you accept this job offer, we do hope that you will go as per the rules and regulations of the company. We are confident that the designation that you have been chosen for will help you reach greater heights. You will be able to meet the challenges easily. 

We are wishing you all the best for your career. Please sign the copy of this letter and return it back to us. 

Yours sincerely,

[ your name]

Contingent Job Offer Letter

Letter Template: 2

Contingent Job Offer Letter

[Insert or write the address of the sender]

[Insert or write the date]

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

[Insert or write the name of the company]

[Insert or write the address of the company]

Subject: Contingency  Acceptance letter 

Dear Sir / Madam,

It is giving happiness to the recruiting department to select you for the position of [position] in our esteemed company. You will be working in the department of [department name].  You might be aware of the fact that [Mention Company] is a leading company in US and had been operating for a period of [time span] years.  

{Company name] has always maintained high-quality standards for marketing their products and services for last [time span] years and has best manpower in every department. Based on your credentials and performance in the interview, you have been selected in the company. 

In order to make it more clear to you regarding your responsibilities in the company, you will be [mention the responsibilities]. 

You will be answering on a daily basis to [mention reporting manager name] with the date effective from [effective date].  You will be receiving a salary amount per annum of $[amount]. Per month, your salary will be $[salary]. 

However, do not consider this letter as an employment offer for you. It is because you going through a background check. This background check will be conducted on the basis of the information you have provided to us related to your qualification and experience.

You have already stated in the interview that you are a graduate from [university name] with a specialization in [your specialization name]. You have also shared the information about your experience in different companies in different designations.  

We are expecting that you will follow the rules and regulations of the company during your performance and behavior with your seniors and colleagues. We are quite sure that you will meet the expectations of the company. 

We would like to inform you once again that your offer will remain contingent as long as the background check is not completed thoroughly.

We are looking for your quick response for this letter. Kindly put your signature. It will determine your agreement with the terms and conditions of [ company name]. 

Thanking You

Yours Sincerely,

[ your name]

[ signature by the candidate ]  [date]

Contingent Job Offer Letter

Letter Template: 3

Contingent Job Offer Letter

[Insert or write the address of the sender]

[Insert or write the date]

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

[Insert or write the name of the company]

[Insert or write the address of the company]

Subject: Contingent Job offer 

Dear Sir / Madam,

I [ your name] working in the position of [ position ] in [ company name] would like to inform you that your profile have been selected for the position of [ designation ]. Determining on the basis of your experience and educational qualification, you will be working in [ department name]. We are quite confident that you will be performing in the best possible way in [ company name].

As a matter of fact, [ company name] had been looking forward to work with person like you. Your senior manager will be [ name of the senior]. You are expected to report on [ effective date]. 

As per the discussion in the interview and information given in your resume, you will be getting a salary of $[ amount ] per annum. It will be around $[ amount ] per month. 

However, as per the policy of [ company name], your employment offer has been put in to the category of contingency. Your employment status in our company awaits verification in concern with your qualification and experience. There will be criminal background check conducted on your profile. There will be other necessary checks and that will be related to your family background.

We are hopeful that you will abide by the rules and regulations of the company. And at the same time, you will surely agree with the verification and background check. 

We are highly confident about the fact that you will surely meet the target of the company conveniently. We assure you of providing appropriate support for meeting the target in the company.

We are congratulating you for this job. In order to reveal your acceptance of the terms and conditions of the company related to your job offer over here, kindly put your signature down below.

We will be waiting for your response. Kindly call us or mail us at [ contact number ] or [ email; id ].  

Thanking You,

Yours Sincerely,

[ yours name]

[ your designation]

Contingent Job Offer Letter

Letter Template: 4

Contingent Job Offer Letter

[Insert or write the address of the sender]

[Insert or write the date]

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

[Insert or write the name of the company]

[Insert or write the address of the company]

Subject: Contingent Job offer 

Dear Sir / Madam,

We are happy to notify you that you have been selected for the position of [position] in [company name]. We understand your potential and we find you perfect fit to be a part of [department name]. You will be joining the team of [team manager name]. You will be reporting to him. Your job title for the company will be [job title] and you will have band name as [band name]. 

You will be joining on [effective date]. 

Based on your skills and qualification, you will be offered a salary package of $[amount] per annum. You will draw a remuneration of $[amount] every month. Depending on your performance, you will be also getting incentives.

You will correspond accordingly regarding your incentives. You are expected to be regular in the company. You must be sincere and punctual. You are expected to meet the necessary challenges and meet the target of the company. 

Everyone in [company name] has to follow the law and order of the company. Like every candidate who is willing to work in the company, you will be also subjected to verification process. It is the policy of our company to conduct background check related to qualification and experience. 

Once you are through with the background, your job offer will be finally confirmed. Till then your offer will be in contingent status. Hence, do not consider this as the offer letter. 

Your acceptance of this offer will surely determine your agreement with rules and regulations of the company. We promise you to offer you the required support you are looking for. 

We wish to congratulate you and welcome you to the team of [ company name]. Kindly give your signature down below at end of the letter to show your proof of acceptance. We would like to also make sure about the fact that this is not an employment offer letter. 

Once we receive the copy of this letter signed, we will update you with further procedures. 

You can contact us on [ contact number ] or you can send an email to [ email id] for further information.

Thanking You,

Yours Faithfully,

[ your name] 

[ designation]

Contingent Job Offer Letter

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