With this letter structure, you will be requesting on behalf of the company to cancel the order. You will be specifying the order details with quantity, amount, and date. You can state the reason for the cancellation of the order.
You will be informed about how a sudden change in the financial plan due to the pandemic crisis has actually led you to request cancellation. You can assure the vendor for carrying on with the payment in the future.
Letter Template: 1
[ Insert the Receiver’s Name]
[ Insert the Receiver’s Address]
———- [ Address Line1] ———–
———- [ Address Line 2] ————
Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]
SUB: [ Insert the subject concerned to the letter]
Greetings of the day!
This letter is intended to keep you informed about the order our company had placed [ Insert the details of the product ordered] for [ Insert the quantity of product] nos. [ Insert the date of placing the order].
I [ insert the name of the sender], on behalf of [ insert the name of the sender’s organization], would like to place a request for cancellation of the above-mentioned order. In view of the Covid 19 pandemic, our company had undergone a complete financial restructuring, wherein we were to purchase very essential items first, and then as the situation gets better, would we be going for our other purchases.
We understand that it has caused any inconvenience to you, and we would want to extend our sincere apologies for the same.
All the payments concerning this shipment were to be made via Cash on Delivery, so you need not be concerned about any payment dues. If there is any change in the current situation, then we shall contact you to place an order for the same products. We would appreciate your mindfulness towards the gravity of our financial situations
Thank for your services at [ Insert the name of the sender’s organization]
[ Insert Full Name of the Sender]
[ Insert the designation at the organization], [ Insert the name of the organization]
[ insert necessary contact details]
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