Retirement Confirmation Letter Example: 4 Templates

Working in a corporation or organization for a long time, diligently and sincerely, a time comes when a particular employee decides to take retirement from the position and for this, a retirement request letter is submitted.

Now it becomes the responsibility of the authorities to respond back with a polite retirement confirmation letter. If you are thinking of writing such a confirmation letter to such a hardworking employee then make sure to use this effective sample letter as a reference.

Letter Template: 1

Retirement Confirmation Letter

To 

Name of the addressee

Address

Date

Subject: Confirmation Letter of Retirement

Dear (Addressee name)

I am writing this letter to confirm your request for retirement, which you made on (date) for the position of (job title), which is to be effective (date). 

You will receive a cash payout if any accrued and unused vacation time is had or if you used all the accrued sick leave hours and vacation hours, you will not receive the cash. 

If you have enrolled in medical, dental vision, or any other benefits these will remain till the last date of the month of your retirement. I want to meet with you before your last day of retirement for collecting all the property items that you have had. You have to arrange a time for a meeting with our supervisor to discuss the status of projects, the location of the files, receipts, other budget matters, etc.

You have been an asset to our institution. We will miss you. We always remember you for your contribution and hardworking manner. 

We appreciate your service, and I wish you the best of luck in your future.

Thank you very much.

 Regards

Sender name

(Company/Organization Name)

Address 

Authority Signature

Letter Template: 2

Retirement Confirmation Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

This letter serves as official notice to you and my employer that my last day of employment at [mention the name of the company or organization] will be [mention the date or month or week of retirement]. That is when I intend to retire.

I am looking forward to my impending retirement, but I wanted to thank you for all of the opportunities I have had while working for [mention the name of the company or organization]. I’ve had a great time working as a [mention the post of the sender at his or her company] and will miss you and my coworkers when I retire.

Please let me know if there is anything I can do to assist you with the transition of my work to another employee. I intend to work until my retirement date and will gladly assist you in making the transition. If you decide to replace me, I’ll even assist you in finding a replacement.

Again, I have thoroughly enjoyed my time at [mention the name of the company or organization] and will greatly miss my coworkers and our workplace. I wish you all the best in the future.

Please do not hesitate to contact me if you require any additional information. My contact details are given below in this letter I’ll be meeting with HR soon to finalize the details of my retirement, learn about any benefits that extend beyond retirement, and identify any assistance that I can provide in transitioning my job to another employee.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Letter Template: 3

Retirement Confirmation Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’d like to inform you that I will be leaving [mention the name of the company or organization] on [mention the date or month or day of retirement of the sender].

Thank you for the numerous opportunities for professional and personal development that you have provided me over the last [mention the total working period of the sender] years. I’ve enjoyed working for the agency and am grateful for the assistance I’ve received during my time there.

While I am looking forward to my retirement, I will miss the work and my colleagues at [mention the name of the company or organization]. As we previously discussed, I would be happy to continue working on various projects on a part-time basis as needed.

I’d like to thank you for all of the wonderful opportunities you’ve provided me as a [mention the post of the sender at the company]. For the past [mention the total period of working in the company] years, I have enjoyed working with and learning from my colleagues, and I am ready to move on to the next stage of my life.

Please let me know if there is anything I can do to help you during this transition. I’ve included my email address which is [mention the email id of the sender] or call me on this number [mention the contact number of the sender] so that you can contact me after I leave the company. Please be in touch.

[Mention the name]

[Mention the profession]

[Mention the contact details]

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