Employee Confirmation Letter: 6 Templates

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To confirm the job of any existing employee any company and organization have to send a confirmation letter in a proper format. Here while writing this letter it’s important to mention the points with a proper format and also with some relevant words.

You have to include the past details of this employee and his contribution to your company. You can also add some words to congratulate him or her. Now follow our below letters to complete your letter with a proper format.

Letter Template: 1

Employee Confirmation Letter

To,

[Name of the recipient],

[Address of the recipient],

[Date].

 sub: Letter for Confirmation of Existing Employee

   Dear Sir/ Madam,

We are very happy to inform you that with reference to your work of previous three months. We are offering you this letter as a confirmation to continue your work as a (mention the post) our organization (mention the name of the organization).

We hope you will prove yourself to be an efficient and hardworking member at our organization like the previous three months. We have confidence that your rich experience and hard work will help us feel content all the time.

We can feel that our society will feel secure and safe under your care. We hope that your skills and strong morals will be very beneficial for our institution. The starting day of your work will be (mention starting date). We wish that our organization will share your rich experiences, and enjoy your friendly behavior and good nature.

Your salary for this job will be (mention the amount). You will get some medical facilities and bonuses during the period of your service. You have to report to our hiring authority to submit the offer letter given to you previously on (mention date), at the time of (mention time) in the morning.

All the rules and terms and conditions will remain changed which was previously mentioned in your offer letter.

We are very happy to offer you this confirmation letter for the above-mentioned post of (mention the post). Hope you will accept this letter and will be very pleased to work with us.

We are eagerly waiting to work with you.

 Thank you very much,

Regards,

 [Name of the sender],

  [Designation of the sender],

 [Organisation name]

Employee Confirmation Letter

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Letter Template: 2

Employee Confirmation Letter

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Existing Employee confirmation letter.

Dear, [ mention the name of the recipient]

With great pleasure, I [ mention your name] in the position of [ mention the post] at our esteemed company that is [ mention the name of the company] on the behalf of our company I want to let you know that you have been confirmed as a permanent employee for the post of [ mention the post] after seeing your three months of work.

As we have realized that your skills, knowledge and experience will take this company to greater heights of success and glory. After working at our esteemed company that is [ mention the name of the company] for three months you have really boosted up the sales and each and every employee of this company has appreciated this and they really enjoy working with you. 

We believe that as we have confirmed your job so you will work with the same hard work, confidence and dedication. We expect from you to increase the sales of our esteemed company that is [ mention the name of the company] as we have confirmed that you are hired for this job on a permanent basis. 

You can start your work from [ mention the date] and the timings for the same is from [ mention the starting time] to [ mention the ending time] and as you are a permanent employee you will get the staff benefits and other things like medical facilities. Your salary is also changed which is [ mention the amount] now and that will be credited to your bank account at the end of each month.

If you are interested in this job then kindly sign the terms and conditions form attached to this letter where all the rules and regulations are mentioned and submit it before [ mention the date]. If you have any queries regarding the same then kindly contact us through our contact details mentioned below. Hope you will cooperate with us. Thank you so much for your time.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Employee Confirmation Letter

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Letter Template: 3

Employee Confirmation Letter

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Existing Employee confirmation letter.

Dear, [ mention the name of the recipient]

With great enthusiasm, I [ mention your name] in the position of [ mention the post] at our reputable company that is [ mention the name of the company] on the behalf of our company. I want to convey to you about your confirmation for the post of [ mention the post] at our esteemed company. You can take this letter as a confirmation for your job.

We have observed that your skills, knowledge, and experience have taken this company to the zenith of success in six months. After working at our esteemed company that is [ mention the name of the company] for six months you have really boosted up the sales and higher authorities have really appreciated you for this and taken this decision to keep you our permanent employee of this company. 

We expect that you will work with the same hard work, confidence, and dedication as you did in six months. The way you boosted up the company’s sales is so commendable. 

As you are now a confirmed employee so let me tell you about all the changes which took place after your confirmation that is You can start your work from [ mention the date] and the timings for the same is from [ mention the starting time] to [ mention the ending time] and as your are a permanent employee you will get the staff benefits and other things like medical facilities. Your salary is also changed which is [ mention the amount] now and that will be credited to your bank account at the beginning of each month.

We believe that you have no issues with this offer. If you are interested in this job then kindly sign the terms and conditions form attached to this letter where all the rules and regulations are mentioned and submit it before [ mention the date]. If you have any queries regarding the same then kindly contact us through our contact details mentioned below. Hope you will cooperate with us. Thank you so much for your time.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Employee Confirmation Letter

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Letter Template: 4

Employee Confirmation Letter

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Existing Employee confirmation letter.

Dear, [ mention the name of the recipient]

On behalf of our company,  I [ mention your name] in the position of [ mention the post] at our esteemed company that is [ mention the name of the company] wanted to let you know that your job has been confirmed after observing your work for two months. We believe that you will be able to handle this job with great enthusiasm and determination.

We observed your work and realized that you will be able to take this company to zenith of success and glory. As you have worked at our esteemed company that is [ mention the name of the company] for three months in the same position which actually boosted up the sales and each and every employee of this company has appreciated for this and they really enjoy working with you so we believe that you will face no problem in working in this same position for longer period of time. We want to see you working with the same dedication and energy.  

We expect from you to increase the sales of our esteemed company that is [ mention the name of the company] as we have confirmed that you are hired for this job on a permanent basis. 

Let me tell you about all the details which should be known by you before you accept this proposal which is you can start your work from [ mention the date] and the timings for the same is from [ mention the starting time] to [ mention the ending time] and as your are a permanent employee you will get the staff benefits and other things like medical facilities. Your salary is also changed which is [ mention the amount] now and that will be credited to your bank account at the end of each month.

If you are willing to do this job then kindly sign the terms and conditions form attached to this letter where all the rules and regulations are mentioned and submit it before [ mention the date]. If you have any queries regarding the same then kindly contact us through our contact details mentioned below. Hope you will cooperate with us. Thank you so much for your time.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Employee Confirmation Letter

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Template: 5

Employment Confirmation Letter

Hello “ Name of the person”,

It is a great pleasure for us that we are being able to offer you the role which you were interviewed for last week.

I would like to specify the knows hows of the role with you. The role which is offered to you is of MIS Executive. This will be a full-time role for which you will be required to be present for 7 hours a day and 5 days a week. You will be on probation period for the first 3 months and then you will be given the confirmation letter for the same. Your joining date will 1st Jan 2020.

This role requires hands-on knowledge of excel and also the present databases of the organization. This will be introduced to you in the induction, which will begin from the day you start your employment.

We will be paying you 20USD per hour. You will be eligible to take 30 leaves in the year and any other urgent leave will be required to be informed in 2 days advance so as to required work.

Welcome to the family Jane! Looking forward to seeing you at the company on 1st.

Regards
HR Executive
BNY Mellon

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Template: 6

Employment Confirmation Letter

Dear Ryan,

Congratulations!

We are pleased to inform you that we want to extend the offer for a software developer to you, for which you were interviewed on Thursday in our Florida office. We would request you to join us as soon as possible, preferably on 1st January 2020.

This role will be suiting your technical capabilities and we wish to see you grow with us. The role will require, basic knowledge of Python, any one of the databases so we would wish that if you want to brush up your knowledge you can take this time to do that. You will be assigned a team and manager on the day of joining.

We will be offering you 36 USD an hour and as you requested, you will be working as a part-time employee for the first 3  months and then a full-time employee. You will be required to be physically present in the office as and when a team meeting there or else you will have the flexibility to work from anywhere you want to. You will be provided a laptop from the company and we would request you to use that for any official purpose.

I would request you to reach out to me for any doubts that you have about the roles, responsibilities, and compensation. I will be happy to help you.

Once again congratulations, looking forward to working with you.

Regards
Bred Peterson
Manager

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