Street, City, State
[Mention the name]
[Mention the address]
City, State, Zip-code
Subject- Letter to inform about an event
Dear Sir/ Madam,
This letter is to inform all the team members about the event of the annual meet. This letter will be forwarded to all with information regarding the events. If any member finds any issue, then he/she can inform the department. The department will address all the issues as the participation of the members is highly desirable.
As we all know that the annual meet named [mention the name of the event], is an occasion that we wait for. This year the event has been scheduled in [mention the date]. We have chosen the place of the event according to transport convenience. The place of the event is [mention the name] and the complete address is [mention the address]. The members have to maintain the dress code and the details of it are [mention the details]. The timing of the event is [mention the detail].
Thus, the participation of every member is expected and in case of any problem please inform the department.
[Name of the sender]