Exhibition Invitation Letter: 4 Templates

When you hold an exhibition ๐ŸŽช, be it of pottery ๐Ÿบ, fashion, or any other art form, you will have to curate creative and innovative exhibition invitation letters. 

If you are holding your first โ˜๏ธ exhibition and wish to create the best invitation letter possible, you have landed on the right page.

Here, we will tell you ๐Ÿ“ข all about this letter format in a very compact and crisp manner.ย 

What to Write in an Exhibition Invitation Letterย 

Wondering ๐Ÿค” what to add and what to delete from the body of this letter format. Sit back and relax; you need to simply follow the bullet points given below ๐Ÿ‘‡ in the same order as shown. This will mark your first steps to writing an exceptional exhibition invitation letter. 

  • For starters, begin the letter โœ‰๏ธ by informing the addressed recipient about the exhibition. 
  • You can also โžก๏ธ start the letter with a formal introduction about yourself.  
  • Start listing the details regarding the exhibition, such as the date ๐Ÿ“… of the event, duration, and venue.
  • You can also share some information about the arrangements that could catch the attention of the reader, like the food ๐ŸŒฎ๐Ÿฅก items or beverages that will be present.
  • If you go on to mention these details, be sure to write โœ๏ธ the charges of these arrangements. In case these preparations are free of cost, mention that as well. 
  • Focus ๐Ÿ”ฆ on the nature of the exhibition. You should emphasize the ideas or inspiration that has led to the happening of this event. 
  • Now, ๐Ÿ’• heartily invite your guest with courtesy. Form a direct invitation sentence. You can customize this by writing the full name of the guest properly. 
  • End the letter on a positive ๐ŸŒป note of hoping to see the invitees on the occasion of the exhibition.ย 

How to Write an Exhibition Invitation Letter (Tips)

How to give your invitation letter ๐Ÿ“ฌ a special edge? This section will guide you in adding those eye-catching elements to the letter. So, hurry up โฐ, and read these tips to get easy help in drawing this letter format to its best extent. 

Courtesy and manners 

An invitation letter should be buttered ๐Ÿงˆ in courtesy. You need to be extremely courteous ๐Ÿ™ while composing each sentence and keep your manners in check. This will make your invitation letter more appropriate. 

Read and recheck

Proofreading ๐Ÿ•ต๏ธโ€โ™‚๏ธ the letter before sending it shows true professional skills. Therefore, make sure to read and recheck the letter. Correct the mistakes and small errors, if any. 

Throw extra light on the exhibition

You must remember that the entire letter ๐Ÿ“จ is about the exhibition, so make this event the center point of attention. Make sure to throw extra light on the exhibition. 

Sound welcoming and warm

Your letter should make the reader feel that it’s more than a mere formality. It should be constructed to give welcoming and ๐Ÿซ‚ warm vibes. 

Letter Template: 1

Exhibition Invitation Letter

Your Name

Your Address

Street, City, State




[Mention the name]

[Mention the address]

City, State, Zip-code

Subject- Letter of Invitation to An Exhibition

Dear Sir/Madam

This letter is an invitation to an exhibition hosted by our esteemed company, [name of the company]. We are hosting this exhibition on the date of [mention the date], from [mention the time] to [mention the time].

This exhibition will have stalls that will showcase our products and the products from our sister bodies.

It is an initiative that has been taken to encourage and inculcate the proper usage of our products. Thus, we invite you to be a part of the exhibition to learn more about our products. You can also purchase products from this exhibition.

We will wait for you. We will be obliged if you honor our invitation. Thanking you in anticipation.

Yours Faithfully

[Name of the sender]

exhibition invitation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Exhibition Invitation Letter

[Your Name]
[Your Position]
[Organization Name]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Recipient’s Name]
[Recipient’s Position]
[Company/Organization Name]
[City, State, ZIP Code]

Dear [Recipient’s Name],

Subject- Letter of Invitation to An Exhibition

I am writing to cordially invite you to our upcoming exhibition, [Exhibition Name], which will be held at [Venue Name] from [Exhibition Dates]. As a valued member of the [industry/field], we believe that your presence at the exhibition will be highly beneficial and contribute to its success.

[Exhibition Name] is a prestigious event that showcases the latest advancements, products, and services in our industry. It provides a platform for industry professionals, experts, and stakeholders to come together, exchange ideas, and explore new business opportunities.

The exhibition will feature [mention key highlights of the exhibition, such as keynote speakers, panel discussions, interactive displays, demonstrations, networking sessions, etc.]. It will serve as an excellent opportunity for participants to gain insights, establish valuable connections, and stay abreast of the latest trends in the industry.

We are particularly excited about your attendance at the exhibition due to your significant contributions and expertise in the field. Your presence will not only enrich the event but also inspire other participants with your knowledge and experiences.

We have enclosed an official invitation along with this letter for your convenience. Kindly RSVP at your earliest convenience to confirm your attendance. We would be delighted to provide you with any additional information you may require regarding the exhibition, including the event schedule, participating exhibitors, and registration process.

We highly value your support and look forward to welcoming you to [Exhibition Name]. Your presence will undoubtedly contribute to making this event a resounding success. We sincerely hope that you will accept our invitation and join us for this remarkable gathering of industry leaders and innovators.

Please feel free to contact me directly at [Email Address] or [Phone Number] if you have any questions or need further assistance. Thank you for your attention, and we eagerly await your positive response.


[Your Name]
[Your Position]
[Organization Name]

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