Excessive Absenteeism Warning Letter: 4 Templates

Most employers demand that every person working for them respect and abide by the company’s policies. Whatever the nature of your organization, having well-defined corporate policies aids employees in understanding what is expected of them.

However, there are situations when workers disregard business policies and procedures too much. This might have a severe effect on the organization’s productivity if the HR department does not handle it right once. So to begin started, adhere to these four templates: 

Letter Template: 1

Excessive Absenteeism Warning Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Excessive absenteeism warning letter 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

This letter serves as my last official attempt to contact you and let you know that the management has taken your unannounced absences from work since (Mention the date/month) very seriously.

We made multiple attempts to get in touch with you and even left a message, but you never got back to us or showed up at the office. This is the second occurrence of this scenario, last year, you missed a week of work and afterward informed me that a family member had passed away. Once we realized it was a deception, you were issued a warning letter.

You have not responded to my several phone calls(Mention the phone numbers) and emails (Mention the email id). If you don’t report to work right away, it will be assumed that you don’t want to work again, and your service will be canceled.

As a result, you are required to report to work on (date) and give justification for why action shouldn’t be done against you for your misconduct. Otherwise, it will be presumed that you have none and are not interested in returning.

If you do not respond in person or provide justification for your absence, we will be forced to file a formal complaint with the police and blacklist you as well.

This company will follow company policy and wait (Mention the numbers) months after today to freeze your salary account and provident fund account.

Please take this situation as urgent.

[Mention the name of the sender]

[Mention the phone number]

[Signature]

Letter Template: 2

Excessive Absenteeism Warning Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Excessive absenteeism warning letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

As a last resort, I’m writing you this letter to let you know that your absence from work without authorization since (Mention the date/month/year) has been taken seriously.

You have not responded to my several phone calls and emails. If you don’t report to work right away, it will be assumed that you don’t want to work again and your service will be canceled. If you do not respond in person or provide justification for your absence, we will be forced to file a formal complaint with the police and blacklist you as well.

If you do not respond in person or provide justification for your absence, we will be forced to file a formal complaint with the police and blacklist you as well. We made multiple attempts to get in touch with you and even left a message, but you never got back to us or showed up at the office. This is the second occurrence of this scenario; last year, you missed a week of work and afterward informed me that a family member had passed away. 

This company will follow company policy and wait six months after today to freeze your salary account and provident fund account.

You have not responded to my several phone calls(Mention the phone number) and emails (Mention the email id). You will be let go from the company if you don’t report to work right away.

Please take this situation as urgent.

[Mention the name of the sender]

[Mention the phone number]

[Signature]

Letter Template: 3

Excessive Absenteeism Warning Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Excessive absenteeism warning letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

As a (Mention the job position) in the (Mention center name) Department, you are employed. Verifying your attendance using the time office records reveals that you continue to miss work on the following days without your governing authority’s previous approval of a leave of absence-day month’s number of days overall.

You are well aware that you must get prior authorization or sanction before taking any type of leave in accordance with the Model Standing orders / certified standing Orders. Nevertheless, despite being aware of the aforementioned truth, you purposefully missed work on the aforementioned days without first receiving approval for a leave of absence.The aforesaid absenteeism on your part caused a staffing shortfall in the department and significantly impacted how (Mention the job) work functioned.

Your prior behavior shows that you frequently miss work without authorization, and you have previously received a warning to be more consistent and on time with your obligations going forward. According to the Certified standing orders, the aforementioned action of yours amounts to significant misconduct and justifies the beginning of disciplinary proceedings against you.

However, the undersigned is taking a lenient stance this time and is letting you off with a harsh warning in order to give you one more chance to correct the aforementioned flaws.

Finally, you are therefore advised that failure to maintain consistency and punctuality in your duties will result in serious disciplinary action being taken against you.

[Mention the name of the sender]

[Mention the phone number]

[Signature]

Letter Template: 4

Excessive Absenteeism Warning Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Excessive absenteeism warning letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

An official written reprimand emphasizing the gravity of your most recent unlawful absence from work, this letter acts as a formal warning. You took a leave of absence from work on (Mention the date) without consulting with or getting approval from your management.

You were verbally warned after a string of late arrivals for work before receiving this formal warning notice. This type of behavior is considered to be a symptom of excessive neglect of your obligations and is against our company’s employee attendance policy in the absence of mitigating emergency circumstances.

You risk further disciplinary action if you have any unapproved absences or tardy arrivals in the future. At company name, we value attendance and see it as a critical component of every employee’s role. We sincerely hope that you will follow the organization’s attendance guidelines in order to avert future sanctions. Please see the enclosed letter of warning for failing to visit frequently.

Before sending the employee a warning letter if they don’t show up consistently, explain the situation to him verbally.

You might ask the concerned department leaders or supervisor to address the problem and ask to impose a punishment.

Enjoy your day. Please be aware that correct attendance is necessary and that any more violations of our attendance policy will not be tolerated.

 Handle this situation with the immediacy and severity it warrants. Your official personnel file will contain a copy of this letter.

[Mention the name of the sender]

[Mention the phone number]

[Signature]

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